DIGITAL PRESENTATION

Class X
Fill in the blanks:
1. Presentation allows the user to add movie clips to the presentation in order to make the presentation colorful
and meaningful.
2. You can use two options to insert a movie clip using Insert tab & Using Title and Content Layout Option
3. The two options available under Movie option are automatically & when clicked.
4. Movie option is available in Media clips group under the Insert tab.
5. You can include audio clips to a presentation similar to that of videos.
6. Audio Clips are used for playing background music while making presentations.
7. Sound option is available in the Media Clips group under the insert tab.
8. Tables are used to represent the statistical data meaningfully in a presentation.
9. Table option is available in table group under the Insert tab.
10. Two ways to create a table are: using Insert tab & Using Title and Content Option.
11. Additional tabs that will be available for editing and formatting the table are Design and Layout.
12. Presentation enables the user to insert Charts in slides to present statistical table data in a pictorial
representation.
13. Chart option is available in llustrations group under the Insert tab.
14. Transition effects can help in increasing audience’s interest during a presentation.
15. A slide transition is the visual motion when one slide changes to the next during a presentation.
16. The list of transition effects will be available under Animations tab.
17. Transition effects are available in Transitions to this slide group under the Animations tab.
18. Cut, Fade, Wipes, flip, blinds and dissolve are some of the transition effects available in a presentation
software.
19. Animation enables you to put slide elements, such as text and graphics, in motion within a slide.
20. Animations are helpful way to make your slides look more dynamic.
21. To apply an animation, select the animate option available in Animations group under the Animations tab.
22. Grouping helps to move, rotate or resize multiple objects in a presentation.
23. The Group option is available in Arrange group under the Format tab.
24. The three options available under Group dropdown option are: Group, Regroup and Ungroup.
25. Speaker Notes are guided text used by the presenter during a presentation.
26. Speaker Notes can be short or long texts that can be used as a reference by the presenter.
27. Notes page option is available in Presentation View group under the View tab.
28. Presentation software includes options such as spell checks for correcting errors in a presentation.
29. Set Up Slide Show option is available in Show Options group under the Slide Show tab.
30. The Slide Show option should be used while presenting the presentation to an audience.
31. A kiosk is a computer terminal featuring specialized hardware and software designed within a public exhibit
that provides access to information and applications for communication, commerce, entertainment, and
education.
32. Print option is used to print notes, handouts or outline of a presentation.
33. Handouts option is available under Print what: dropdown list.
34. The Outline option is used to print only the text part of the presentation.

Answer the following questions:

1. Define presentation software. Give two examples of Presentation software.
Ans: Presentation software is application software which is used to create multimedia presentation in the form of
slide shows. The maximum usage of this software can be seen in the field of entertainment, education,
corporate training sessions, seminars and conferences. Two examples of Presentation software are:
Microsoft PowerPoint, OpenOffice.org Impress.

2. What do you mean by the term ‘Slide’?

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Ans: A slide is a single page of a presentation created with software such as PowerPoint or OpenOffice.org
Impress. A presentation is composed of several slides. 3. List out all the basic elements of a slide.
3. Explain elements of a Slide.
Ans: Following are the basis elements of a slide
(a) Title: It is the heading of a slide which is used to guide the audience about the content of the slide.
(b) Body Text: It contains the main content of the slide, generally formatted as a bulleted or numbered list.
(c) Background: It is the base of a slide on which various elements like title, image, charts etc. can be
added.
(d) Footer: This is an area at the bottom of the slide used to specify the organization name or slide show
theme.
(e) Date and Time: It is displayed at the bottom of the slide.
(f) Slide Number: It is displayed at the bottom of the slide.

4. What is the function of Slide Layout? Name the different type of slide layout options available with
presentation software.
Ans: Slide layout defines the basic structure of a slide
and arranges your slide content. It provides us
different ways to position our text, images and
other graphic options. Following are the slide
layout options :
(a) Title Slide
(b) Title and Content Slide
(c) Section Header Slide
(d) Two Content Slide
(e) Comparison Slide
(f) Title Only Slide
(g) Blank Slide
(h) Content with Caption Slide
(i) Picture with Caption Slide

5. Discuss the different views of a slide.

Ans: The different views are:
Normal: It is the main editing view, which is used to write and design a presentation. In Normal View, you
can add text, graphics, sound, animation and other effects as well. In this view, you can also have a large
view of an individual slide, notes pane at the bottom, an outline of the slide text (Outline tab), and slides
displayed as thumbnails (Slides tab), all at the same time.
Slide Sorter: It displays a miniature view of all the slides in a presentation. We can easily change the order
of slides, copy or delete slides, add transitions, animation effects and set the timings for slide show.
Notes Page: In this view, we can add notes to a slide. These notes are not visible when the presentation is
shown. They can easily be modified later the step to enter notes in a slide are described
Slide Show: It shows all the slides of a presentation starting either form the first slide or the current slide,
one after another. One slide occupies the entire screen in this view.

6. What are the points that should be kept in mind while designing an effective presentation?
Ans. The points that should be kept in mind while designing an effective presentation are:
1. Keep it Simple
2. Minimize facts and figures in slides
3. Use Vibrant colors
4. Use Humor in your presentation
5. Time Your Remarks

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7. What do you mean by slide transition? Explain the steps to apply transition effect on a single slide.
Ans. A slide transition is the visual motion when one slide changes to the next during a presentation, like Roll
down from top or Fly in from left etc.
Steps for slide transition are:
1. Select the slide that you want to modify. Click on the Animation tab.
2. Click on Transition to This Slide group and click on any transition effect under it. Apply to selected
slides section.
3. The current slide will displays a preview of the selected effect.

8. Describe the role of Custom Animation in presentation.

Ans. Custom animations are similar to transitions, but they are applied to an individual element on a single slide
– a title, chart, shape, or individual bullet point. They give motion to text pictures etc. Custom animations
make a presentation lively and impressive. They help in focusing on important points and controlling the
flow of information.
9. Describe the steps to group Shapes in a slide.
Ans. Steps to group and ungroup AutoShapes in a slide are:
1. Insert two or more AutoShapes in the slide.
2. Click on the Selection tool present on the Drawing toolbar and drag around the shapes to be grouped.

10. What is grouping objects in presentation?

Ans: Grouping shapes lets you rotate, flip, resize, or arrange them together, as though they were a single shape
or object. Group shapes, pictures, or other objects. Press and hold Ctrl while you click the shapes, pictures,
or other objects to group.

11. Describe the steps to ungroup Objects in a slide.

Ans: To ungroup objects:
1. Select the object with your mouse.
2. Click the Draw menu.
3. Select Ungroup. A set of handles will appear around each object.

12. How are charts effective in making a presentation?

Ans. Charts in slides are used to present statistical table data in a pictorial representation. This ensures that the
audience can grasp complex data at a glance.

13. List various types of Charts available.

Ans: Different types of charts available are:
1. Pie Chart
2. Doughnut Chart
3. Bar Chart
4. Scattered Chart
5. Column Chart
6. Stacked Bar Chart

14. What do you mean by Transition Effects?

Ans: A slide transition is the visual motion when one slide changes to the next during a presentation. Transition
effects can help in increasing audience’s interest during a presentation.

15. What are animation effects?

Ans: While transition occurs between each slide, animation allows you to put slide elements, such as text and
graphics, in motion within a slide! Animations are helpful way to make your slides look more dynamic.

16. What are the effective usage of animation effects?

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Ans: Effective uses of animation effects are:
● It helps to get focus of audience attention on information.
● Controls the flow of information especially while explaining a diagram.
● Reveal concepts one by one.

17. What is role of Speaker notes?

Ans: Speaker notes are guided text used by the presenter during a presentation. Speaker notes can be short or long
texts that can be used as a reference by the presenter while making a presentation.

18. What are the important point one should remember about speaker notes?
Ans: Key things to remember about speaker notes:
1. They should not restate the contents of the slide.
2. Speaker notes should support the content of the slide with in-depth information.

19. What are the various show options available under setup show dialog box?
Ans: Three options available under show options.
1. Loop continuously until ‘ESC’
2. Show without narration
3. Show without animation

20. What are various show type options available?

Ans: Three options available under show type options
1. Presented by a Speaker
2. Browsed by an Individual
3. Browsed at a Kiosk

21. What is digital presentation?

Ans. A digital presentation is a visual presentation which has components and content that are accessible through
technology such as photos, charts, and videos to help you better convey your message and illustrate your
material.

22. Name any four basic elements of a slide.

Ans: The four basic elements of a slide are as follows.
1. Titles
2. Subtitles
3. Drawing Objects
4. ClipArt

23. Differentiate between Slide Transition and Custom animation.

SLIDE TRANSITION CUSTOM ANIMATION

Slide transitions are the looks that take you Custom Animations are the movements you put on
from one slide to the next. text, pictures, objects on an individual slide.
Slide transitions apply to slide themselves Custom Animations are applied to objects on a slide.

24. What do you understand by Templates?

Ans: The existing slides can be beautified using Templates, which are inbuilt design files for creating a
presentation. Templates i9nclude predesigned layouts, backgrounds, color schemes etc.

25. Define the term Header.

Ans. Headers are those little identifiers that run across the top of the document. Whenever we need to repeat
certain text or graphics on each page, we can use Header. They include information like book or chapter
titles, author name and slide show theme etc. They can also be modified later.
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26. Explain the different way of viewing a slide show.
Ans: The different ways of viewing a slide show are
1. Press F5.
Or
2. Click Slide Show button on the standard toolbar.
Or
3. Click View > Slide Show

Short question and answers

1. Write down the name of default view in a presentation.
Ans: By default, a presentation screen is always shown in Normal view.
2. Differentiate between a presentation and a slide.
Ans: A presentation is a set of slides that you present to people in a group while each page of a presentation is
called a slide.
3. Name two ways where you can create a presentation.
Ans. You can create a presentation under Normal view and Outline view.
4. Write use of layouts in presentation.
Ans. Layouts are used to define the layout of the slide, i.e. the placement of title, subtitle, components of slide
etc.
5. What is the utility of Text Box button?
Ans: Like a title place holder, a Text Box is used to hold the text information.
6. Is it possible to change the background of a slide at some later point of time?
Ans: Yes, we can change the background of a slide at any point of time.
7. Can graphics be inserted into the slide?
Ans. Yes, we can insert pictures, graphs, charts, SmartArt etc., into a slide.
Q8. Animation is a feature, which you can use in your presentation. What is the purpose of this feature?
Ans. Animations are the visual effects applied to individual items on a slide such as graphics, titles or bullet
points, rather than to the slide itself.
9. How are Header and Footer useful?
Ans: Header and Footer are very useful for displaying the similar useful information on each slide. One can
change the Header and Footer details at any time in the presentation.
10. Differentiate between a presentation and a Slide.
Ans: A slide is a single page of a presentation whereas the presentation is a collection of individual slides that
contain information on a topic.
11. What is placeholder?
Ans: Placeholders are boxes with dotted borders that contain content and reside within a slide layout.
12. Explain the concept of ‘Rehearse Timings’.
Ans. To run a slide show automatically, we can use the feature of Rehearse timings and set a varying time for
slides to be displayed before changing to the next slide.
13. Kirti wants to add sound to slide transition. Which feature of Animations tab is useful for this purpose?
Ans: On the Animations tab in the Transition to This Slide group, click the arrow next to “Transition Sound’ to
add sound to slide transition.
14. What is the use of Enter and Esc Key in a Slide Show?
Ans: Enter key is used to move to the next side and Esc to close the Slide Show.

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