6/22/2020

Funds Management
Generated on: 2020-06-22

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Original content: https://help.sap.com/viewer/d56edf94353d4beeabb7f9b90adf081a/1909.002/en-US

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Commitment Item
De nition:
Commitment items represent the functional grouping of expenditures and revenues within a nancial management area (FM
area).

Use
You use commitment items in the standard variant, that is, the operative variant for an FM area. You can also use commitment
items in other variants for alternative commitment item hierarchies.

For more information about using commitment items in an FM area, see Maintaining Commitment Items

Structure:
The attributes that you must de ne in the master record differ according to what you are using the commitment items for in the
FM area. As a result, it is possible to adjust the elds in the commitment item master record to t in with your preferences and
requirements.

Field selection in the standard system

In the standard system, all elds are displayed in the commitment item master record. In a single-screen transaction, all additional
elds are subdivided on tab pages.

For more information, see Fields in Commitment Item Master Record .

User-de ned eld selection

You can de ne the eld selection for the standard system in your FM area to meet your own speci c requirements. To do so, de ne
a user-speci c eld selection string. In the eld selection string, you de ne whether a eld is a displayed eld or an entry eld
(that is, a required or optional entry eld). You can hide the elds for functions that you do not require.

For more information, see Maintaining Field Selection Strings .

Enhancing the standard system

The functions for commitment items in the standard system can be enhanced to meet the requirements of speci c customers.
The following enhancements can be used to maintain commitment items:

Enhancement Features

FMMD0015
Checks name of commitment item when you create/change
commitment item

Control of elds as display variant

Enters default values in elds

FMMD0016
Performs consistency check of values you enter, when you
press ENTER

Allows you to control what is output when an error occurs

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FMMD0017 Additional tab page for user-de ned elds in the master record
(these elds are also available in Reporting and mass selection)

FMMD0018 Changes data records exported with the RFFMDBI81 export

program

For more information, see the appropriate enhancement documentation, by choosing Tools ABAP Workbench Utilities
Enhancements De nition (transaction SMOD ).

Additional functions in the commitment item master record

Change documents: Lists all changes made in the commitment item master record of the given FM area/ scal year.

Long text: You can create or call up long text information for the commitment items.

For more information, see Maintaining Long Texts for Master Data .

FM area: You can change the current FM area.

If you are using classi cation for master data, you can maintain the classi cation of commitment items by choosing
Extras Classi cation .

For more information, see Classi cation .

 Recommendation

Take note that neither Reporting nor mass selection support the classi cation of commitment items in Funds Management.
Therefore, it is recommended that you use enhancement FMMD0017 to convert your user-speci c extras in commitment
items.

Fields in Commitment Item Master Record

The following table gives you an overview of the elds provided for the commitment item master record in the standard system.

Basic data tab page

Commitment item (key) 24-character alphanumeric code for a commitment item

Commitment item type If you are using the FMMD0015 enhancement, you can use
commitment item types to control different views and de ne default
values for elds when you are creating commitment items (you
must enter the commitment item type before running
FMMMD0015). You can also control evaluations in the information
system via commitment item type.

(in the standard system, this eld does not accept input)

Fiscal year If you are working with year-dependent commitment items in the
FM area, the eld is visible in the master record.

If you are working with non-year-dependent commitment items in

the FM area, the eld scal year remains hidden.

FM area You can use a commitment item in different Fm areas. The year-
dependent or non-year-dependent maintenance of the commitment
items is determined using the FM area.

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You make the FM area entry in the dialog box Enter FM area which is
automatically opened when you call up the transaction for the rst
time. The FM area entered remains temporarily stored as a standard
value for additional activities.

Using the button FM area , you can call up the dialog box
manually and change the FM area to be edited.

Name / Description You use the elds Name and Description to create the name and
additional description of the commitment item.

Directly postable / Not directly postable Commitment items marked as Not directly postable ful l the
function of summarization items in the commitment item hierarchy
in Funds Management. However, you can also use Directly postable
commitment items as summarization items.

You can assign directly postable commitment items to the G/L

accounts or cost elements relevant to Funds Management. This
minimizes the time required to enter the posting transaction and is
a prerequisite for correctly forwarding commitments and actual
data to FM from other components.

For more information about account assignment derivation, see

Account Assignment Derivation and Deriving Commitment Items
from G/L Account .

Financial transaction You use the nancial transaction to assign a clear use for business
transactions.

Commitment item category Within a commitment item hierarchy of a sub-hierarchy all

commitment items have the same item category. When you create a
commitment item within the hierarchy (except for the top item), the
system automatically takes over the item category of the
predecessor to the new item. This is intended to prevent, for
example, expenditure items being made subordinate to revenue
items by mistake.

Authorization group You can use authorization groups to group together authorizations
for several commitment items.

For further information see Authorization Objects in Funds

Management .

Carryforward item category You use carry forward item categories for the balance carryforward
as part of closing operations. You de ne the balance carryforward
item category in the Funds Management Customizing in the section
De ne balance c/f item category .

For more information, see Closing Operations .

Funds center default value You can specify a funds center in the commitment item master
record and it will be copied to the document when you perform a
posting transaction as long as another funds center is not already
entered in the document. Take note that the funds center is not
derived from the commitment item until you activate this function in
the Customizing of Funds Management Government . In
Customizing, choose Master Data Assignments to Account
Assignments in Other Components Choose Derivation Rule and
copy the Funds center from commitment item master data
derivation rule, which is provided by SAP, to your derivation
strategy.

Negative budget Commitment items that you ag with this indicator are intended for
entering negative budget values.

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For more information, see Master Data for Negative Budget .

Statistical commt item Commitment items indicated as statistical commitment items such
cannot be budgeted directly. At the same time, the postings are no
longer subject to availability control.

Superior commitment item In individual maintenance, you can determine the directly
superordinate commitment item. If you make this assignment in the
Change standard hierarchy function, the entry will automatically be
made in the master data.

Standard variant If you set the Standard variant indicator, the commitment item is
used in the operative variant " 000 " of the FM area.

Alternative hierarchy tab page

Variant If you want to use the functions of the alternative commitment item
hierarchy in the FM area, in addition to the standard variant, you can
assign it to a variant on the Alternative hierarchy tab page.

For more information, see Alternative Commitment Item Hierarchy .

Superior commitment item You can determine the directly superior commitment item in the
alternative commitment item hierarchy, here. If you make this
assignment in the Change alternative hierarchy function, the entry
will automatically be made in the master data.

Additional data tab page

The Additional data tab page is shown if you activated the FMMD0017 enhancement. On this page, you can show user-de ned elds for
processing. These user-de ned elds are also available in Reporting and mass selection.

Processing of Field Selection String

Use
This function enables you to replace the eld selection of Funds Management master data (commitment item, funds center and
fund) delivered in the standard system by a customer-speci c eld selection.

With this function you can

Hide elds from functions that are not needed

Determine elds as display elds

Determine entry elds as required or optional entries

By determining a customer-speci c eld selection, you can reconcile the master data elds of your FM area more clearly and
efficiently to your own requirements.

With the enhancement FMMD0017 you can ll the commitment item elds with standard values.

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Features
You determine the customer-speci c eld selection for each master data type (commitment item, funds center, fund) and assign
them to the FM area.

For each master data type in the respective IMG activity you obtain:

a. an overview of the selection eld that SAP delivers with the standard system

b. which characteristic values are allowed for a eld in the master record

Characteristic Value Effect in the master record

Hide The eld is no longer displayed in the master record.

Display The eld is displayed in the master record; you are not allowed to
make an entry or the existing entries cannot be changed.

Optional entry The eld is ready for input and can be changed. Input is optional.

Required entry The eld is ready for input and can be changed. Input is mandatory.

By assigning the de ned eld selection string of a master data type to an FM area, the standard eld selection delivered by SAP is
replaced by your customer-speci c eld selection.

Activities
You make the eld selection settings in Customizing of Funds Management Government, under Master Data → Edit Field
Selection

For more information, see the Implementation Guide.

Editing Master Data Long Text

Use
With this function you can create several, independent forms of information (text types) as long texts in the master record of fund
centers, commitment items and funds.

You can call up the selection of text types in the respective master data via Long text .

Prerequisites
SAP delivers text type 01 for the long text maintenance of master data. If you wish to use additional long texts in the master data,
you can de ne more texts types in the Customizing of Funds Management Government .

For more information, see the Funds Management Government IMG, under Master Data Funds Center or Commitment Item or
Fund in the IMG activities.

Create additional text types for funds centers

Create additional text types for commitment items

Create additional text types for funds

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Features
The text types de ned in Customizing are available in all FM areas and all clients

You can maintain an individual long text for each text type for each language version

 Note

Note that customer-speci c text types in Reporting cannot be issued. Only the text type 01delivered by SAP is supported in
Reporting

Activities
Create/change long text

1. You are in the create or change modus of the master data editing of a funds center, commitment item or fund and select
Long text.

You reach the screen Maintain Long texts and get an overview of all the available text types/language versions.

1. Select a row of an available text type/language version and enter the long text:

Enter the long text directly into the column Text Line

You reach the SAPscript editor by double clicking and can create a long text there with several columns.

1. On the Maintain Long Text s screen, select and save your entry with .

 Note

If you reach the SAPscript editor, you must also save the text in SAPscript editor using .

Create long text in a new language version

1. You have carried out step 1 described above and reach the screen Maintain Long Text s.

2. Select an existing text type/language version and select New Language.

A new row is created for the same text type and the cursor is placed in the input eld Language.

1. Enter the language key for the new language and create the long text in the eld Text Line or in the SAPscript editor.

2. Select and save your entry with .

Mask for Commitment Items

Use
In Customizing of Funds Management Government you can de ne a client-dependent mask for the key (alpha numeric code) from
the commitment items. The effect of the mask is that the output of the key is displayed on the screen with the de ned special
character in the corresponding de ned mask.

 Example
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You have de ned the special character “ “ and “ “ and de ne for the commitment items the following mask: XXX:XXX.XXX

The commitment item key 444555666 is converted and displayed according to the following mask de nition: 444 : 555 . 666.

 Caution
The characters that you have de ned as special characters of the mask are reserved exclusively for the mask and can no longer
be used for the key of commitment items.If you use a special character when creating a commitment item, this will be
“ignored” by the system and deleted from the key before you save to the database.

Example: You enter 1.23456789 as the new commitment item . According to the mask example above the character” “ is
deleted when you save. The commitment item key is then, according to the mask de nition, 123:456.789.

Prerequisites
The output of the commitment item key is then only displayed according to a mask de nition when the key character number
does not go above the character number. Otherwise the commitment item key is displayed without the mask.

 Example
In the example above ( XXX:XXX.XXX ), 9 characters for the mask de nition are de ned, as well the 2 special characters.

If you enter 10 characters as commitment item keys, such as 4445556667, then the mask de nition is still not taken into
consideration and the key is displayed as 4445556667.

Activities
If you de ne the de nition of special characters and the mask in Customizing of Funds management Government under Master
Data Commitment Item Mask for Commitment Item Keys De ne Mask for Commitment Items.

· De ne special characters for mask

· De ne mask for commitment items

Processing Commitment Items

Use

Commitment items of the standard variant

The totality of commitment items or commitment item hierarchies that you use in your FM area must be assigned to the standard
variant " 000 ".

For more information, see Editing the Standard Hierarchy .

Commitment items of alternative commitment item hierarchies

As well as the operative standard variant " 000" of an FM area you can use other variants (<>0) to carry out an alternative
evaluation of actuals/and commitment values and distributed values of your organization. You can do this using alternative
commitment items.

For more information, see Alternative Commitment Item Hierarchy .

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Year-independent and year-dependent master data maintenance of commitment items

If you are working in the FM area with year-independent master data, then you are working exclusively with the standard variant "
000 ", and when needed, in alternative commitment item hierarchies, with further non-operational variants. Reference to a scal
year is not possible; the eld Fiscal Year is hidden in the master record.

If you are working in an FM area with year-dependent commitment items, then for every scal year (FM area/ scal year) there is a
standard variant " 000 ". Any changes you make apply to a speci c scal year.

In the year-dependent master data maintenance you must create the commitment items and commitment item hierarchies in
every other scal year again. For simple transfers of commitment items and their hierarchies from an old scal year to the new
scal year you can use a copy function.

For more information, see Copying Commitment Items .

Analogous year-dependent editing also applies to alternative commitment item hierarchies.

 Note

Year-dependent master data. The standard variant " 000" is automatically generated in a new scal year when commitment
items are created for the rst time. You must create other variants in Customizing.

For more information on year-dependent master data maintenance in Fund Management, see Year-Dependent Master Data .

See also:

Editing Commitment Item

Mask for Commitment Items

Maintaining Commitment Items

Prerequisites
If you want to make changes to existing commitment items in an FM area, note of the following prerequisites:

You cannot make further changes to the header data (key, scal year, FM area) or change the Directly Postable or Not
Directly Postable indicators for a commitment item.

If budget has already been distributed to the commitment item or actuals/commitments values have been posted, you
cannot change the Financial transaction, the superior commitment item in the standard variant, the Commitment item
category or the Statistical commt item indicator.

Procedure
1. Enter the relevant FM area in the Enter FM area dialog box, then choose .

 Note
You only need to enter the FM area when you call up the transaction for the rst time. The next time you call it up, the
FM area you selected is automatically defaulted. To change the FM area, choose FM Area..

2. Enter the header data (alphanumeric code, scal year) and choose the relevant maintenance activity , or .

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3. Enter the required data on the tab page or make the required changes.

 Note
You cannot change to a different tab page until you have made all of the required entries on the Basic Data tab page.

4. Choose .

 Note
You can create commitment items more effectively by Maintaining the Standard Hierarchy.

If you want to make changes to more than one commitment item, choose Mass Maintenance of Commitment Items.

See also:

Copying Commitment Items

Deleting Commitment Items

Creating Commitment Items with a

Template
Use
This function simpli es the creation of new commitment items by using the attributes of an existing commitment item as a
template. All basic and additional data is copied.

Procedure
1. Enter the appropriate FM area in which you want to create the new commitment item in the Enter FM Area dialog box and
choose .

2. Enter the alphanumeric code and the scal year of the new commitment item in the header data and choose Create with
Template .

3. Enter the commitment item whose attributes you want to copy in the dialog box Template Item and choose ..

4. Adjust the copied attributes for the new commitment item and choose .

Mass Processing of Commitment Items

Use
With the function mass processing you can select several commitment items of an FM area/ scal year and make master data
changes there.

Features
Within the framework of mass maintenance, you generate a selection list of commitment items in which you want to make master
data changes. The selection list gives you the current status of the attributes and informs you about the changes that have been
made.

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On the initial screen you can make a selection of master data attributes with the pushbutton List Attributes. The master data
attributes that you select are then displayed in the selection list. Normally you choose the attributes that you want to change.

In mass processing you can choose between 3 processing functions.

Selective Single Processing

By double-clicking on a line in the selection list you go to the master record of a commitment item and make your changes there.
After having saved the master record the selection list automatically appears.

Sequential Processing

In the selection list you choose the commitment items to be processed and select the pushbuttion Sequential Processing .

The master record of the rst commitment item is displayed and if you save you automatically jump to the next commitment item
master record . After you have saved the last master record selected, the selection list automatically appears.

Multiple Processing

In the selection list you choose the commitment items to be processed and select the pushbuttion Multiple Processing . In the
dialog box you enter the change values of the attributes. The changes are made simultaneously in all master records.

Activities
You execute the program under Accounting Public Sector Management Funds Management Master Data Commitment
Item Mass Processing .

For more information, see the program documentation by selecting .

Editing the Standard Hierarchy

Use
In an FM area you can arrange commitment items in practical and structured commitment item hierarchies. De ne the top
commitment item (top item) characteristics in a commitment item hierarchy that must also carry subordinate items. You
therefore use several commitment item hierarchies that exist next to each other in one FM area.

You can use commitment items that are agged as Not directly postable as summarization levels of Directly postable
commitment items. The directly postable commitment items form the lowest level in a commitment item hierarchy.

The function Change S tandard Hierarchy supports you with the editing of a hierarchy of the standard variant "000". You can also
use this function to create new commitment items.

 Note

You cannot use this function to edit alternative commitment item hierarchies.

For more information, read Alternative Commitment Item Hierarchy .

Prerequisites

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If you want to assign commitment items to a single hierarchy, the following "inheritable" attributes must be the same
within the hierarchy:

Financial transaction

Commitment item category

Statistical commitment item

You cannot assign a commitment item with the attribute Not directly postable below a commitment item with the
attribute Directly postable .

Features
Display of Hierarchies

When you call this transaction, all the existing top items for an FM area/ scal year are displayed. Top items are commitment items
that do not have any superior commitment items in the master record.

The commitment items and commitment item hierarchies are displayed in alphabetical order. You can change the sequence of the
top items as you wish while you are processing them, but you cannot save the changed sequence.

If top items already have subordinate commitment items, you can open individual branches of the hierarchy manually or expand a
subtree or a complete FM area by clicking on the button.

 Note

Take note that when calling hierarchy editing for commitment items, the simultaneous individual processing of commitment
items in the given FM area/ scal year is not possible.

Inheritance of Master Data Attributes

Inheritable attributes must be the same within a commitment item hierarchy. The system supports this logical connection by
automatically adjusting subordinate commitment items when you make any changes to the attributes of the top item. Therefore, it
is only possible to change the attributes of top items.

Editing the Commitment Item Hierarchy

You change the hierarchy assignments for a commitment item or a subtree by selecting an item or a subtree and reassigning it to
another node. Before reassigning the item or subtree, the program checks whether the inheritable attributes of the given
commitment items agree in the hierarchy structure, if not, the system will not permit the reassignment.

Creating New Commitment Items

You can create new top items and new commitment items in existing commitment item hierarchies.

 Note

When you create subordinate commitment items in an existing commitment item hierarchy, any inheritable attributes of the
top item are automatically entered in the new commitment item master records.

See also:

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Edit Standard Hierarchy

Maintaining the Standard Hierarchy

Prerequisite
To access the Change standard hierarchy for commitment items screen , choose Accounting Public Sector
Management Funds Management Master Data Commitment Item Hierarchy Change Standard Hierarchy.

Changing the commitment item hierarchy

Enter the required data and choose .

If you enter a commitment item as the initial object, a view of the corresponding subhierarchy will be displayed.

Select the commitment item or subtree you want to move by positioning the cursor accordingly and choosing Subtree.

Place the cursor in the target position and make the hierarchical assignment by selecting Same level or Level below .

Choose .

Creating new commitment items in the commitment item hierarchy

Place the cursor on the subhierarchy or commitment item under which you want to create new commitment items and choose
.

If you want to create a top position, you do not need to position the cursor.

The Create Nodes screen appears and a tree structure is displayed with entry elds within the chosen subhierarchy and also for
top items.

Enter the key for the new commitment item and choose Create .

The master record for the rst new commitment item appears and you can enter additional master record data.

If you want to create more than one new commitment item, you can choose to go to the next master record.

Once you have entered all the master record data, choose to return to the Change Commitment Item Standard Hierarchy
screen.

Choose to save the new commitment items.

See also:

Maintaining Commitment Items

Maintaining Master Data Long Texts

Reorganizing Master Data

Use
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This description is intended for customers who use Funds Management in the standard system.The Procedure for Reorganizing is
different for German Government customers. This description is only relevant for you if your organization uses former budgeting
as the budgeting tool.

You are using a funds center hierarchy and commitment item hierarchy. Budget and assigned values have already been posted on
the relevant FM account assignments. Your organization requires changes to be made to this master data hierarchy.Such
reorganization is prevented by SAP as soon as postings have occurred on the account assignments.

However, the following illustrates a procedure which does allow you to reorganize master data (delete or reassign).

 Caution
Fundamentally however, it is not possible to reorganize as soon as budget texts has been entered on the relevant account
assignments (Status: Release EA-PS 2.0).

Prerequisites
Prerequisites for reassigning funds centers and commitment items:

You have deactivated error messages FICUSTOM150 (for funds centers) and FICUSTOM151.

There are no parked documents

Prerequisites for deleting funds centers and commitment items:

No budget values have been posted

There are no parked documents

No consumed records have been posted

No budget texts have been saved

 Note
Posted budget values, parked documents or assigned values can be transferred or reversed before a master record is
deleted. However, this is not possible for budget texts. As soon as a budget text has been entered in a master record, it
is no longer possible to delete it.

Process Flow
1. Change the parked documents either as posted budget values or reverse the parked documents.

2. Deactivate the message control for messages FICUSTOM150 and 151 in the Customizing of Funds Management, under
Basic Settings Change Message Control .

3. If you work with a budget structure, you must remove all FM account assignments agged as budget objects.

4. Reorganize the relevant master data:

a. Change the fund center hierarchy in the menu of Funds Management, under Master Data Account Assignment
Elements Funds Center Hierarchy Maintain.

b. Change the commitment item hierarchy in the menu of Funds Management, under Master Data Account
Assignment Elements Commitment Item Hierarchy Change Standard Hierarchy.

c. You delete the master record on funds centers/commitment items in the Customizing of Funds Management, under
Master Data Delete Master Data .

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5. Flag the relevant FM account assignments as budget objects in the budget structure maintenance.

6. Start the program Reconstruct Budget Values and program Reconstruct Assigned Values in the menu of Funds
Management, under Budgeting Former Budgeting Tools Reconstruct Assigned and Budget.

If you work with revenues increasing the budget, you must also start program Reconstruct Additional Revenues
(BPDIST06).

7. Remove the deactivation of error messages FICUSTOM150 and 151 carried out in point 2.

Alternatively, you can cancel all budget values of the affected FM account assignments by using reversal documents. This does not
require the deactivation of the error messages. For more information on this solution, see note 553664.

See also:

Changing the Budget Structure

Alternative Commitment Item Hierarchy

Use
You always use an alternative commitment item hierarchy if the hierarchical assigning of operative commitment items of the
standard variant does not allow the desired data preparation.

Then you can use alternative hierarchies for evaluation purposes as shown in the graphic below. You can also assign revenues and
expenditure items to a joint hierarchy for example – this is not possible in the standard variant.

If you are working in your FM area without a budgeting hierarchy, then the budget distribution must be implemented by an
alternative commitment item hierarchy.

Example: Using an Alternative Commitment Item Hierarchy

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For evaluating commitment items of the alternative commitment item hierarchy, you use the logical database FMF .

Features
Hierarchy Maintenance

To process alternative commitment item hierarchies you can use the function Change Alternative Hierarchy. This is a hierarchy
maintenance with a reference template. Normally you use the standard variant as a template; choosing another template is also
allowed however. You process the alternative hierarchy by selecting the template’s commitment items or subtrees and assigning
them to the alternative commitment item hierarchy.

You can also execute the hierarchy structure in the master record with the function S ingle Processing and enter the higher-level
commitment item in the tab page Alternative Hierarch y.

Creating Alternative Commitment Items

In contrast to the hierarchy processing of the standard variant, you cannot create new commitment items in the function Change
Alternative Hierarchy. You create an alternative commitment item in the single processing. Commitment items, that you use
exclusively in alternative commitment item hierarchies, must be agged as Non-postable in the master data and have the
assignment of the respective variant entered on the Alternative Hierarchy tab page.

 Note

Note that commitment items that are not assigned any variants cannot be displayed in the Change Alternative Hierarchy or
Change Standard Hierarchy functions .

See also:

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Edit Alternative Commitment Item Hierarchy

Alternative Commitment Items Hierarchy Evaluation

Edit Commitment Item

Process Alternative Commitment Item

Hierarchy
Prerequisites
· In Customizing Funds Management Germany you have created a variant for the appropriate scal year under
Master Data Commitment Item Create Variants in FM Area/Fiscal Year. Commitment Item Create Variants in FM
Area/Fiscal Year.

In the master record of the commitment item that you wish to use in the alternative commitment item hierarchy
neither the standard variant or the alternative variant to be processed (or both) have been entered.

Procedure
Choose Accounting Public Sector Management Funds Management Master Data Commitment
Item Hierarchy Change Alternative Hierarchy.

Enter the respective scal year and variant to be processed and specify a reference variant in screen area Select
Commitment Item .

Enter the respective scal year and variant to be processed and specify a reference variant in screen area Select
Commitment Item .

The standard hierarchy ' 000' is normally offered as a reference.

Choose .

You arrive at screen Change Alternative Commitment Item Hierarchy. In the lower screen area the commitment items of the
reference variant on selection are displayed. In the higher screen area you process the alternative commitment item hierarchy.
Here you will see those commitment items in whose master record the variant to be processed is already entered.

Select the commitment item in the reference variant (or in the alternative hierarchy) that you want to assign or reassign to the
alternative Commitment Item Hierarchy by positioning the cursor and selecting Commitment Item.

Place the cursor in the target position and make the hierarchical assignment by selecting Same Level or Level Below
.

 Note
By using Delete you can undo the assignments made. At the same time the assignments in the alternative hierarchy are
deleted or the corresponding variant entry in the master record is deleted. No master record is deleted by this.

Save the alternative commitment items hierarchy.

Result

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If you assign commitment items ofthe standard variant or another variant of your choice to an alternative variant andsave, the
change will be entered automatically in the master record of these commitment items on the tab page Alternative Hierarchy. In
the same way it is also possible to enter or delete the assignments directly using the function Individual Processing in the
commitment item master record.

See also:

Alternative Commitment Item Hierarchy

Alternative Commitment Items Hierarchy Evaluation

Example: Evaluating Alternative

Commitment Item Hierarchies
Use
Evaluating commitment items in different hierarchies

In the example described here, you want to jointly evaluate the actuals/commitments data for commitment items 1.1, 1.3 and 2.2
in standard variant 000 . To do this, you create an alternative commitment item hierarchy in variant 001 . In the alternative
commitment item hierarchy, the actuals/commitments data for operative commitment items 1.1 , 1.3 and 2.2 is totaled up using
the bottom-up principle in alternative commitment item V1 .

Procedure
1. Customizing

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You create new variant 001 for scal year 2000 in Customizing by choosing the Create Variants in FM Area/Fiscal Year IMG
activity.

1. Individual Maintenance

You create the master record for alternative commitment item V1 , ag it as Not directly postable and un ag the Standard variant
indicator in the Individual Maintenance function. You enter variant 001 on the Alternative Hierarchy tab page.

1. Hierarchy Maintenance

In the Change Alternative Hierarchy function, you enter variant 001 for scal year 2000 for maintenance and choose standard
variant 000 as a template.

In hierarchy maintenance, you select commitment items 1.1, 1.3 and 2.2 from the standard variant and assign them to
commitment item V1 in variant in variant 001. .

1. Evaluation in the Information System

To evaluate the actuals/commitments data for commitment item V1 , execute a relevant line item/totals record report in the
information system.

Copying Commitment Items

Use
The following functions support you when you want to copy commitment items of an FM area/ scal year into another scal year
or into a different FM area. You can use the following programs for the individual requests:

Copying the Standard Hierarchy into the Following Year

If you want to copy the year-dependent commitment items into the following year with the scal year change, you can use the IMG
activity Copy Standard Hierarchy of the Commitment Items into the Following Year.

This one-step copying process is only intended for copying the standard hierarchy (variant 000) into the next scal year of the
same FM area.

Copying Commitment Items Using Export and Import

If you want to copy commitment items from different variants (for example alternative commitment item hierarchies) or copy
commitment items into a different FM area in general, you must do this using a batch export and batch import.

For this two-step copying process, you can use either of the following IMG activities:

Export commitment items to external le

Program RFFMMDBI81 exports the commitment items-data records of a variant from the SAP system either to a UNIX or a
PC le.

Import commitment items from an external le

Program RFFMMDBI85 imports the commitment items saved in a UNIX or a PC into a variant of an FM area/ scal year of
the SAP system.

Prerequisite

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To import commitment items into an alternative commitment item hierarchy, you must rst of all have created the necessary
variants in the FM area (for year-dependent master data: FM area/ scal year).

You create variants in the Customizing of Funds Management Government under Master Data Commitment Item Create V
ariant in FM Area/Fiscal Year

 Note
You do not have to create the standard variant " 000" in Customizing. The standard variant " 000" is created automatically
for an FM area/ scal year when you import commitment items or create a commitment item in single processing.

Features
SAP Enhancement

Both copy functions support enhancements FMMD0018 and FMMD0015. The enhancement enables you to modify commitment
item-data records simultaneously when copying, to use default values or preassign the eld control.

For further information, see the enhancement document from the SAP Easy Access screen, under Tools ABAP
Workbench Utilities Enhancements.

Export/Import Programs

The data records written with exports and imports are subdivided into the two record categories A and B. The export/import takes
place sequentially for each commitment item in the record category order A – B.

This includes the following information:

Record Type Information

A Data of the commitment item hierarchy

B Data of long text

For more information on elds of the respective record categories, see the documentation on program RFFMMDBI81.

Activities
You execute the copy functions in Customizing, under Accounting FundsManagement Government Master Data Commitment
Item Copy Commitment Items .

For more information, see the implementation guide or program documentation by selecting the quick info program
documentation.

Editing Master Data Groups

Use
You can use the master data groups on selection in Report-Writer-Reports of Funds Management that are based on FI-SL data if
you are using the Budget Control System (BCS). You also use the groups in the component Controlling ( CO) for evaluation
purposes in Report-Writer-Reports and to select groups in Controlling transactions.

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To do this you can subdivide the account assignment elements (commitment item, funds center, fund and functional area) into
groups or Sets together following certain subdividing criteria.

 Note
Master data groups, apart from named customer areas and functions are otherwise not supported in Funds Management.

Prerequisites
You use the Budget Control System (BCS).

To use fund groups or functional area groups in CO you have activated the FM account assignment elements Fund or Functional
area in Customizing for Public Sector Management under Global Settings Activate account assignment elements .

Features
Group Editing

In a group you can create more segment groups next to the direct combination of certain master data or assign groups that
already exist as segment groups. This enables you to subdivide a complex group through segment groups into individual
segments that makes it easier to understand. Note that a master record is only allowed to appear for each group once, including
the subgroups.

For the assigning of master data, the group editing also supports the entering of intervals. In this context you should note the
following: If you have the master data selection of a group above an interval (for example, master data interval: AA to ZZ), then the
new master data created, for which this interval de nition applies, is automatically assigned to the group.

Non-Year-Dependent Groups

Master data groups are year-independent. You can limit the selection of valid master data in a group by entering a key date. If you
are working with year-dependent master data in your organization, the validity period of an FM master record must lie within the
validity period of the group. Otherwise this master record in the group is not taken into account. In such a case you receive the
information No valid master record instead of the description of the master record.

You de ne the key date of a group in the respective group editing transaction under Extras Default Values Structure .

Change Documents

You can specify that the editing of groups in change documents for each client and FM account assignment element (or set class)
is logged. You call up the change documents in group editing under Goto Change Documents .

You execute the activating of change documents in Customizing for Funds Management Government under Master
Data Activate Change Documents of Master Data Groups

See also:

For more information on individual editing functions of master data groups, see the documentation on the component Controlling
under:

Editing Master Data Groups

Copying Master Data Groups

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