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Sample Notification Letters School

The letter informs recipients that there has been a confirmed COVID-19 case in a student or staff member at the educational institution. It urges practicing social distancing and good hygiene to limit spread. It provides guidelines like staying home when sick, hand washing, cough/sneeze etiquette, and cleaning surfaces. Anyone exposed to the confirmed case within 6 feet for over 15 minutes should self-quarantine for 14 days. Testing resources are listed for those exposed, and medical advice should be sought if symptoms become severe. Ensuring safety of the educational environment is the top priority.

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92 views

Sample Notification Letters School

The letter informs recipients that there has been a confirmed COVID-19 case in a student or staff member at the educational institution. It urges practicing social distancing and good hygiene to limit spread. It provides guidelines like staying home when sick, hand washing, cough/sneeze etiquette, and cleaning surfaces. Anyone exposed to the confirmed case within 6 feet for over 15 minutes should self-quarantine for 14 days. Testing resources are listed for those exposed, and medical advice should be sought if symptoms become severe. Ensuring safety of the educational environment is the top priority.

Uploaded by

Shivani Karkera
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Template COVID-19 General Notification Letter in Educational Setting

LETTERHEAD

[DATE]

Dear,

We would like to inform you that we have recently received information about at least one
confirmed case of Coronavirus Disease 2019 (COVID-19) in a student or staff person at (insert
name of Institution). Cleaning and disinfecting of the exposed location have been completed.
As the Coronavirus situation in our country and our community is developing quickly, we urge
you to take necessary precautions to limit coronavirus spread in our community.
How You Can Help
Be proactive about reducing the number of interactions that students and staff have with one
another by practicing physical (or social) distancing (staying at least 6 feet apart) to limit the
spread of the coronavirus. In addition to physical distancing, another important tool to prevent
the spread of coronavirus is to practice good hygiene. Important public health prevention
messages include:

 Stay home when you are sick. Anyone with symptoms consistent with COVID 19
should remain at home in isolation for a minimum of 10 days plus at least 3 days after
the resolution of fever (without fever-reducing medication) and improvement in other
symptoms.
 Wash your hands often with soap and water for at least 20 seconds. Sing the
Happy Birthday song to help know when it has been 20 seconds. If soap and water are
not available, use alcohol-based hand sanitizers that contain at least 60% alcohol.
 Cover your coughs and sneezes with a tissue, and then dispose of the tissue and
clean your hands immediately. If you do not have a tissue, use their sleeve, not your
hands, to cover their coughs and sneezes.
 Limit close contact with people who are sick, and avoid sharing food, drinks, or
utensils.
 Clean and disinfect frequently touched objects and surfaces using a regular
household cleaning spray or wipes.
 All students and staff should wear a mask or face covering while in the Educational
Setting.

Health screening of students and staff for COVID 19, which includes asking about symptoms of
respiratory illness and whenever possible, a temperature check prior to entering the facility, will
help keep our educational setting safe.
Public Health Actions
All confirmed cases should be isolated and close contacts quarantined for 14 days from last
exposure in order to prevent illness in new persons. “Close contact” means being a household
member, intimate contact, or caregiver of a confirmed or suspected COVID-19 case; within 6
feet of the confirmed or suspected COVID-19 case for more than 15 minutes, even if wearing a
non-medical face covering; or having unprotected contact with the infected person’s body fluids
and/or secretions, for example, being coughed or sneezed on.

Please note that all information, including the name(s) of ill persons, shared regarding any
Public Health investigation is confidential in order to protect patient privacy.

For additional questions about COVID-19, please visit the Pasadena Public Health Department
coronavirus webpage at https://www.cityofpasadena.net/covid-19/.
If you have any questions or concerns please contact me directly at (insert name, number
and/or email of Institution contact). 

Sincerely,
Template COVID-19 Exposure Notification Letter in Educational Setting
LETTERHEAD

[DATE]

Dear,
We would like to inform you that we have recently received information about at least one
confirmed case of Coronavirus Disease 2019 (COVID-19) in a student or staff person at (insert
name of Institution). You may have had an exposure to this case if you were in (insert Institution
Location/Room #) on (insert dates) and (1) were within 6 feet of the infected person for more
than 15 minutes, even if wearing a non-medical face covering, or (2) had unprotected contact
with the infected person’s body fluids and/or secretions, for example, being coughed or sneezed
on, sharing utensils or saliva, or providing care without using appropriate protective equipment.
If you meet these criteria, please begin to self-quarantine for 14 days from date of last
exposure to the infected person to prevent illness in new persons. See Home Quarantine
Guidance (http://publichealth.lacounty.gov/acd/ncorona2019/covidquarantine/).
All persons with an exposure should get tested, whether you have symptoms or not. Testing
resources may include: Personal Healthcare Providers, Employee Health Services or
Occupational Health Services, Student Health Center, Community Testing Sites:
covid19.lacounty.gov/testing and covid19.pasadena/testing. Individuals who need Assistance
finding a medical provider, can call the Los Angeles County Information line 2-1-1, which is
available 24/7.
If you develop symptoms of respiratory illness (fever and cough or shortness of breath), you
should begin self-isolation. See home isolation instructions
(https://www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/steps-when-sick.html). If your
symptoms become severe, seek medical advice for further guidance.
Ensuring that you and our educational environment is safe is of greatest important to use. For
additional questions about COVID-19, please visit the Pasadena Public Health Department
coronavirus webpage at https://www.cityofpasadena.net/covid-19/.
If you have any questions or concerns please contact me directly at (insert name, number
and/or email of Institution contact). 
Sincerely,

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