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Internship Report Writing Guide

The document provides guidelines for students on writing internship reports during their internship period at Addis Ababa Science and Technology University. It outlines that students must submit interim reports at weeks 4, 8, and 12 of 16 weeks, with the final report due one month after completion. The final report should be 15-20 pages and provide a summary of the entire internship experience. It provides detailed instructions on formatting, content, and structure for the reports, which should demonstrate skills learned and include reflections on how the internship relates to the student's field of study and future career plans. Reports will be graded based on company and faculty evaluations, an oral presentation, and the quality of writing.

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226 views4 pages

Internship Report Writing Guide

The document provides guidelines for students on writing internship reports during their internship period at Addis Ababa Science and Technology University. It outlines that students must submit interim reports at weeks 4, 8, and 12 of 16 weeks, with the final report due one month after completion. The final report should be 15-20 pages and provide a summary of the entire internship experience. It provides detailed instructions on formatting, content, and structure for the reports, which should demonstrate skills learned and include reflections on how the internship relates to the student's field of study and future career plans. Reports will be graded based on company and faculty evaluations, an oral presentation, and the quality of writing.

Uploaded by

sleshi
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Appendix 7.

Guidelines on Writing Internship Report


ADDIS ABABA SCIENCE AND TECHNOLOGY UNIVERSITY
GUIDELINES ON WRITING INTERNSHIP REPORT AND GRADING
1. General
The purpose of the internship report is to reflect the experience and knowledge gained during the
internship period in a target-oriented way. The report should do so with a focus on the
application of the knowledge and skills already acquired during the university program. Students
are required to submit a minimum of 5-7 pages Internship report at the end of 4th (week 1-4),
8th (week 5-8) and 12th (week 9-12) week of their internship (i.e. for report 1, 2 and 3). The
fourth and final Internship report (week 13-16) should have a minimum of 15-20 pages and is to
be submitted within one month upon completion of the internship. The first report should include
the company’s training schedule and the description on training progress. The 2nd and 3rd reports
contain the description of the works done in week 5-8 and week 9-12, respectively. The fourth
and final report carries more intellectual contents to highlight the student’s experiences and
benefits gained from the internship. i.e. In addition to contents relating to week 9-12, the final
report should also have one or more section(s) to sum up their experiences for the entire
internship period.

2. Report Writing
A well-organized and easily readable report is expected. The following points are provided as
general guidelines in writing a good report:
Plan ahead on writing the report at the beginning of and during the internship period. This
step is to ensure that the information, when still fresh in the mind and at the time when
motivation is high, is being recorded.
Straightforward functional style of writing is recommended. Describe all pertinent facts,
work experience, and observation without extraneous information.
Clarity and readability may be improved by ensuring that

coherent ideas are grouped in separate paragraphs


sentences are grammatically correct
punctuation marks are properly placed
words are correctly spelt
the report should be typed
the report should not be written in point form

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The reports should be written under headings in the following manner:

Cover Page
The Cover Page should display:
University Name (with Logo)
Title of the Report
School and Department
Student Full Name and ID No.
Company Name
Name of Supervisors (both the company and Academic)
Table of Contents
Contents of the report with chapters and page numbers, list of tables, and
list of figures.

Acknowledgements (To acknowledge training provided by the management


of the company, the assistance received from other persons during training,
etc.)
Executive Summary
A one page summary of the company and a short account of the major
activities carried out during the internship period.

Main text (Description of Internship/Impact of Internship)


This is the main body of your report. It should express the following:

The organizational structure and principal activities of the company may be briefly described. Its
training schedule, assignments undertaken in chronological sequence and objectives may be
described. Technical and other implementation details may also be described like the working
area and mentoring situation.

Students are expected to display a broader interest and within the limits set by his status, to gain
information and form impressions on various aspects of corporate functions. Activities of
particular technical interest, whether or not within a student’s own major field should also be
described such as working environment, evaluation of tasks, implications for future study and
career planning, comparison expectations with actual experience, and projected outcomes
(project work, chances to start career, etc.).

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In this section you should answer the following questions:

1. What skills and qualifications you think that you have gained from the
Internship?
2. What kind of responsibilities you have undertaken during the Internship
period?
3. How do you think the Internship will influence your future career plans?
4. How do you think the Internship activities that you carried out are
correlated with your classroom knowledge?
Conclusion
This section includes concluding remarks on the work performance,
observations and training experience.
References
You may need to support your work with available literature, for instance
the company website, pamphlets, publications, etc. The references shall be
listed using appropriate format.

Appendices and Attachments


• Charts, graphs, pictures, computer codes, company statements,
company forms, etc.
• Appendices should be labelled; Appendix 1, 2, 3, etc.
• Student Log Sheet, Report Clearance Form and Student Feedback
Form (in the final report only), etc should be attached

Other requirements in report writing


a. Format: The entire report should be written using “Times New Roman” and “12” font
size with a 1.5 spacing between lines. The typing should be the same font type
throughout and double-spaced between paragraphs. The top and bottom margins shall be
kept 1.00inch and the left and right margins shall be kept as 1.25inch.
b. The minimum page requirement should not include cover page, content page, appendices
and all forms of attachments. (eg. Log sheet, clearance form, etc.)
c. Figures, plates and tables may be included when necessary to adequately describe certain
details.
d. Appendices, if any, should be brief and contain details that are normally not described in
the main text of the report.
e. Report Cover should be the very first page of your report.
f. The report should not be written in point form.
g. Do not write theoretical excerpts from textbooks or the internet. Describe what
you did and what experiences you gained throughout your training.
h. Report must be fully typed except signatures.
i. Hand in a Spiral Bound Copy and retain a soft copy.

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3. Grading

Students should submit the internship reports to their company supervisors and get them
endorsed and cleared (the clearance form shall be attached to the report). A copy of the report
will then be submitted to their institution-based supervisors for grading. The grading of the
report will therefore be evaluated based primarily on:

No. Criteria Grade


1 Company’s evaluation on: 40%
• Student’s performance (30%)
• General feedback (10%)
2 Student’s oral presentation (evaluated by committee) 25%
3 Report Writing (evaluated by Academic Supervisor) 30%
• Professionalism (10%)
• Quality (20%)
4 Student’s feedback of the company 5%
Total 100%

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