Scribd
Upload
176 views

Time Management Presentation

This document provides an overview and tips for time management based on the Getting Things Done (GTD) methodology. It discusses collecting all tasks and projects, processing and organizing them into different files like action lists and projects, and regularly reviewing and doing the tasks. The key aspects are capturing everything on your mind, breaking large projects into action items, and prioritizing tasks to focus on the most important ones. Following a system like GTD can help reduce stress and free up time by getting tasks off your mind and into a structured to-do list.

Uploaded by

asoooomi_11
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
176 views

Time Management Presentation

This document provides an overview and tips for time management based on the Getting Things Done (GTD) methodology. It discusses collecting all tasks and projects, processing and organizing them into different files like action lists and projects, and regularly reviewing and doing the tasks. The key aspects are capturing everything on your mind, breaking large projects into action items, and prioritizing tasks to focus on the most important ones. Following a system like GTD can help reduce stress and free up time by getting tasks off your mind and into a structured to-do list.

Uploaded by

asoooomi_11
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 23

Time Management

October 20, 2015


Agenda for the Day
1. Very Quick Check-in
2. Absent students from last class- sign contract
3. Attendance- who’s here? (:
4. Padlet update- please put your photos on and check padlet for
documents
5. Hand out STUDY GROUP sheets from last class
6. Fill out Quarter at a Glance (homework) for time management
7. STUDY GROUP formation email
8. Today’s Presentation: TIME MANAGEMENT
Why Time Management
“The typical college student is juggling dozens of
impending deadlines and obligations at any one time.
Each of them crucial. On forgotten test, for example, can
deep six an entire semester’s grades. This can be
incredibly stressful. It leads to a constant state of guilt
(‘should I be working now?’) as well as fatigue-induced
pseudo-work, where your free time mashes in with your
work time, and the whole thing becomes a jumbled mess
of exhaustion.”- Cal Newport
TIME MANAGEMENT

OR HOW TO PROCRASTINATE BETTER


Dusten’s Tips for Procrastinating Better
- How to prioritize?
- What does time management look like for you?
- What systems help you?
- Which systems are not useful?
- How do you use technology in time management?
Getting
Things
Done
by David Allen
Visualize the system
Collect
• First collect all the things that are worrying us or
that we need to do something about
• 'Mind Sweep' - sweeping everything that's on
our minds into our system
• He suggests one idea to a sheet of paper, and
throw them all into an inbox to process later
• This will free up your mind for creativity and
workflow
Mind Sweep
Don’t think about next steps
GTD has a strategy for while doing a Mind Sweep,
clearing your mind called just write down your thoughts
Mind Sweep. When you as they are.
perform a mind sweep, you It’s like dumping your ex’s stuff
spend 2+ minutes paying out the window after a break
attention to and writing up — you just want to get
down your thoughts. everything out as quickly as
possible.
Process
• Process Mind Sweep - get it from inbox to empty
• Put it into the inbox
• Is it actionable?
• No – throw it in the trash, file for reference, or put in a tickle
file
• Yes –
• Will it take less than 2 minutes? Do it.
• No – delegate it or defer it.
• Defer it – put it on your calendar to do at a specific time
• Will it just take more planning – schedule for planning
Organize
• Multiple files:Personal Life and Professional
• Action Lists
• Next action you need to take – usually for a
week or a day to keep large projects and day to
day things going
• Like a to do list
•
• Projects
• Large goals that require multiple actions – need
to transfer this to action lists periodically
• Agendas
Organize
• Agendas
• Things you need to talk to people about
• Waiting for
• Things you need from others to complete
• Someday Maybe
• Things you might like to do in the future
• Tickle File
• Stuff that is out in the future you might want to move
onto another file
Review
• You need to revisit your files very regularly
• Once a week, preferably on Monday
morning review all folders
• Move items onto action lists, especially from
projects file
• Review action lists daily – schedule time on
your calendar
DO!
• You do have to do things – that is the point of getting
things done!
• The real key is deciding what to do and when to do it
• This is an intuitive process
• Save hard and important tasks for when you are
productive
• Do the mindless easy stuff when you are less
productive
• Always capture everything on you mind in the system
Results
• For many people who are overwhelmed and stressed – this
system is a real breakthrough
• People that have a lot on their minds try remembering
things often have a hard time thinking creatively or
productively
• When things are off your mind it is possible you will free
up a productive person inside
• Its likely you will sleep better and find time to do things
you could not have before
Resources
● Getting Things Done website: Gettingthingsdone.com
● Checklist: http://gettingthingsdone.com/wp-content/uploads/2014/10/Weekly_Review_Checklist.pdf
● Blog: http://gettingthingsdone.com/gtd-times/
● Study Hacks: http://calnewport.com/blog/2007/07/20/getting-things-done-for-college-students-the-full-system/
● Action Plan: http://www.skaskiw.biz/resources/GTD_Adoption_Plan.pdf
● A Time Management System for Students Who Are Terrible at Time
Management And Tend to Hate it More Than Slow Torture Involving
Electrical Current and Sensitive Anatomy
● Frazzled to Fabulous: http://www.frazz2fab.com/2013/07/printable-worksheet-mind-
sweep-brainstorm/

You might also like