Unit Level-5 Unit Code - Y/503/7073 People Management
Unit Level-5 Unit Code - Y/503/7073 People Management
Management
PEOPLE MANAGEMENT
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Unit Level-5 Unit Code – Y/503/7073 People
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Assignment
On
PEOPLE MANAGEMENT
Submitted
To
(…………………………………………………)
Submitted
By
(…………………………………………………)
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PEOPLE MANAGEMENT...................................................................................................................................... 1
ASSIGNMENT........................................................................................................................................................ 2
ON.......................................................................................................................................................................... 2
PEOPLE MANAGEMENT...................................................................................................................................... 2
SUBMITTED........................................................................................................................................................... 2
TO........................................................................................................................................................................... 2
SUBMITTED........................................................................................................................................................... 2
BY........................................................................................................................................................................... 2
ACKNOWLEDGEMENT......................................................................................................................................... 6
EXECUTIVE SUMMARY........................................................................................................................................ 6
ABSTRACT............................................................................................................................................................ 6
INTRODUCTION.................................................................................................................................................... 6
TASKS-1 THE ORGANIZATIONAL STRUCTURE AND CULTURE AND ITS IMPACTS ON PEOPLE...............7
1. THE ORGANIZATIONAL STRUCTURE ................................................................................................................... 7
1.1.THE ORGANIZATIONAL CULTURE ...................................................................................................................... 7
1.2. AN ANALYSIS ON HOW ORGANIZATIONAL STRUCTURE AND CULTURE IMPACTS ON PEOPLE .................................8
TASKS-2 APPROACHES TO MANAGING ON THE DIFFERENCES BETWEEN INDIVIDUALS THAT IMPACT
ON THEIR PERFORMANCE AT WORK................................................................................................................ 8
2. APPROACHES TO MANAGING DIFFERENCE IN PEOPLE ......................................................................................... 8
2.1. PERSONAL DIFFERENCES AND ITS IMPACTS ON INDIVIDUALS’ BEHAVIORS AT WORK............................................9
2.2. THE MANAGEMENT STYLE REQUIRED TO DEAL THE DIFFERENCES IN BEHAVIORS................................................9
MATURITY LEVEL............................................................................................................................................... 10
APPROPRIATE LEADERSHIP STYLE............................................................................................................... 10
M1......................................................................................................................................................................... 10
LOW MATURITY.................................................................................................................................................. 10
S1......................................................................................................................................................................... 10
TELLING/DIRECTING.......................................................................................................................................... 10
M2......................................................................................................................................................................... 10
MEDIUM MATURITY AND LIMITED SKILLS ..................................................................................................... 10
S2......................................................................................................................................................................... 10
SELLING/COACHING.......................................................................................................................................... 10
M3......................................................................................................................................................................... 10
MEDIUM MATURITY, HIGHER SKILLS BUT LACKING CONFIDENCE............................................................10
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S3......................................................................................................................................................................... 10
PARTICIPATING/SUPPORTING......................................................................................................................... 10
M4......................................................................................................................................................................... 10
HIGHER MATURITY............................................................................................................................................ 10
S4......................................................................................................................................................................... 10
DELEGATING...................................................................................................................................................... 10
TASKS-3.............................................................................................................................................................. 11
3. THE ORGANIZATIONAL FACTORS THAT IMPACT ON PEOPLE PERFORMANCE..........................................................11
3.1. THE EFFECT OF LEADERSHIP STYLES ON INDIVIDUAL AND TEAMS....................................................................11
3.2. THE BENEFIT OF FLEXIBLE WORKING PRACTICES TO BOTH INDIVIDUAL AND ORGANIZATION...............................11
3.3. THE MOTIVATIONAL THEORIES AND HOW WORKING ENVIRONMENT IMPACT ON PEOPLE PERFORMANCE..............12
3.4. THE ETHICAL PRACTICES OF AN ORGANIZATION AND HOW IT IMPACT ON MOTIVATION LEVELS...........................12
3.5. THE SOCIAL CORPORATE SOCIAL RESPONSIBILITY AND HOW ORGANIZATIONS USE THIS AGENDA TO MOTIVATE
EMPLOYEES........................................................................................................................................................ 12
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APPENDICE-1...................................................................................................................................................... 38
APPENDICE-2...................................................................................................................................................... 39
APPENDICE-3...................................................................................................................................................... 39
APPENDICE-4...................................................................................................................................................... 41
APPENDICE-5...................................................................................................................................................... 41
APPENDICE-6...................................................................................................................................................... 43
APPENDICE-7...................................................................................................................................................... 44
APPENDICE-8...................................................................................................................................................... 45
APPENDICE-9...................................................................................................................................................... 46
APPENDICE-10.................................................................................................................................................... 47
APPENDICE-11.................................................................................................................................................... 48
APPENDICE-12.................................................................................................................................................... 48
APPENDICE-13.................................................................................................................................................... 49
APPENDICE-14.................................................................................................................................................... 50
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Acknowledgement
The senior managers and board of directors to be submitted this report on “people management
strategies that used in various organizations in different industry sectors and the impacts of it
have on people those who works in them” gratefully remembered for provided this research
opportunity, besides that those who interacted from various industry sector organizations and its
functional department heads to gather information to formulate views on people management
has been gratefully acknowledge.
Executive Summary
This report provides an analysis and evaluation of the motivational factors that exists in an
organization. The method of analysis used the historical research papers and results, information
from website, published books and journals and articles. The result found that, the greater
adoption of HR practices has a dynamic effect to reflect the productivity of people and clear
vision and integrated values can positively impact people and the association with HRM and
employee attitude also positively impact on people.
Abstract
There has been a lot of information collected and done the research to understand the
motivational factors that exists in organizations and how it impact on people and create value to
the organization. It shows that, the greater adoption of HR has a dynamic effect to reflect the
productivity and to obtain this, develop the organization as healthy and follow the strategy that
leading to healthy environment within an organization.
Introduction
The quality people management brings quality outcomes; therefore Human Resource has a
major role and contribution to shape the people. The line managers and leadership are main
players in facing the challenges in HRM and the macro factors also affect to shape the people,
besides that the employee and employer relationship, psychological contract, voice for securing
employee contract and engagement, breaching psychological contract and organizational culture
and structure are also influence the shaping of people to bring positive outcome such as
performance, skills development, accountability, productivity, financial performance, innovation
and overall performance and achievement of organizational goals. (Wilson Wong, 2009)
The multinational super market giant “Tesco” introduced a slogan “every little
help” in 1992 and a “driving wheel” discloses the vision, mission and strategy.
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This frame work shows the culture and structure up to an extent. The driving
wheel shows the overall culture such as no one tries to harder to the customers
and treat people how we like to be treated, besides that deals the community
with responsibility, fair and honest more over be a good neighbor. In addition,
the H.R will be treated with respect, managers will help people, make job
interesting and provide opportunities to get on work. The operations are
optimized with do right at first time, every day consistent delivery, make jobs
easier to do, and recognized significance of the job and always save time and
money. The customers are getting life time loyalty and good price and great
service from staff. These factors obviously lead to maximization of sales and
profit. (Appendice-4)
The organizational structure or the frame work is that the organization arranges the line of
authority and the communication process, besides that it allocation rights and duties. The
organizational structure decides the mode and degree to which roles, power and responsibilities
to be delegated and controlled, besides that it co-ordinate and how communicated among leads of
management. The structure based on the objectives of the organization and its strategy opted to
achieve the objectives. The centralized structure hold the decision making power in top layers of
management and control over departments, but in decentralized structure, the autonomy is
shared with departments. The organizational chart shows the organizational structure and the
objectives of the organizational structure and it consists of organizations performance, resource
utilization, accountability, co-ordination, flexibility and social satisfaction. The hierarchy
allocates the responsibility and it focused to meaningful implementation objectives by proper
allocation of resources, besides that proper control and co-ordination. (Business Dictionary,
2013)
The co-ordination, division of work, managing the activities and avoiding conflicts required a
well designed structure and it helps people for their interest and job satisfaction, The
organizational structure is in different nature with advantages and disadvantages and each
structure option based on industry size and aims, The commonly used structure are centralised
and decentralised structure, besides that entrepreneuraial structure, functional structure,
product, division, department and geographically structured and also matrix.(kotter 2006)
According to Furnham.A and Gunter 1993, Cited by ( Amstrong 2006) “”Culture repesents the
“social glue” and generates a “we-feeling”, thus counteracting processess of differentiation
which are unavoidable part of organizational life. Organizational culture offers a shared system of
meaning which is the basis for communications and mutual understanding. If these functions are
7 not
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ge in a satisfactory way, culture may significantly reduce the efficiency of an
organization””.
Unit Level-5 Unit Code – Y/503/7073 People
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To develop an ideal culture and the culture components, the organizational climate is vital and
to describe it in terms of values, norms, artifacts and style of management and if those are
ideal, it can build an ideal culture. The values reflects in its performance, competency,
innovative and creative nature, quality, customer service, team work and care and
consideration of people, besides that the leadership style also influence to mould the culture.
The people are the precious resource of every organization and management of people make
difference in performance. The ideal structured and cultured organizations can make positive
impacts on people and it reflects in productivity, operations and overall performance. The
healthy organizations obviously display authenticity, value people, develop people, build
community, provide leadership and share leadership, meanwhile an individual in a healthy
organization build individual and group capacity, individual and group skills and fulfill
individual and group potential.(Appendice1 and 2) (OLA Group, 2013)
“According to US Legal, HR policies are official guidelines and rules that are put into place by a
company’s HR department to hire, train, evaluate and reward staff”. Cited (Shehan, 2012)
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(Appendices 7 and 8) have different procedures and processes. The developed,
trained and experienced people team is an asset of the organization. The
knowledge, skills and abilities must compensate with tasks, duties and
responsibilities, besides that cultural and strategic fit is also a vital factor.
Therefore to develop the HR according to the standard way retains the people
and deals the HR as most precious and synchronize it with the strategy policy
of the organization and maintain the organization as reliable(Appendices-9).
The effective managerial practices can identify the individual behavior differences.
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Table – 1 Leadership Maturity Level and leadership styles
The Table-1 shows above the maturity level of leaders and appropriate leadership styles, besides
that the Table-2 shows the leadership theories. The transformational theory developed by MC
Gregor Burns (1970) got popularity and the elements of this theory are charismatic personality,
encouragement through motivation, intelligent inspiration and personalized attention.
Douglas Mc Greg or’s “xy” theory reminds natural rules for managing people and theory “x” –
authoritarian management style- describes that the average person dislikes work and avoid it,
besides that they required force and threat of punishment to work also they prefers to be directed
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, likes to avoid responsibility and to be un-ambitious and needs security for all. Theory “y” –
participative management style – people are liberating and developmental and providing
responsibility to people and have control over them, besides that gains achievements and
continuous improvements by enabling, empowering and providing responsibility. (Appendice-10)
(Gregor, 2013)
Tasks-3
3. The organizational factors that impact on people performance
The organizational and personal factors of people may cause the poor performance or
productivity, there are various factors that affect the performance of employees such as
knowledge and skills adequate to the nature of work required for each employee and the family
problems of the employee should affect the productivity, therefore the employee shows adequate
compassion on these problems to help employees function productively. The support from
superiors to understand the needs of employees is essential and frequent fault finding may affect
the productivity and lack of proper guidance and planning cause to lose the effectiveness. The
adaptability of change is also affect the effectiveness, therefore adequate training should be
provided to perform better. Social values, such as sense of compassion to a particular job and
those aggressive by nature may conflict in the situation may affect the performance and it may
from conflict in the situations may affect the performance or it may from conflict of values not
from lack of ability. Physical and mental health may also be affected the performance, moreover
work place, ethics also sensitive to employees and it cause poor performance. To avoid negative
performance, organizations are responsible to provide proper environment. (David, 2009)
The leadership styles affect everyone in the organization. The autocratic style
take decisions with no involvement or with little and this autocratic leaders
display less creativity and employees and groups feel to disconnect with this
leader, but the participative leader is opposite of autocratic leader and the
leader kept the authority for final decisions, but encourage others feedback,
ideas, suggestions and participative leaders have more content work force. The
declarative type leaders rarely make decisions, they delegated it to the group of
trusted team, and therefore it will confuse the line of authority, loss of
motivation and confusion of team members. (William Pirraglia, 2013)
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Tasks-4 methods for developing human resources
“Michie and Sheehan (2005) define that strategic human resource management is the pattern of
scheduled HR tasks and development intended to enhance an organization to gain its aims.
Finally Batt (2007) described that the major strategic HRM theory premise is that successful
performance of organization relies on a close alignment or fit between HR strategy and
business (Dyne and Pierce(2004) and Batt(2007)” cited in ( Armstrong 2008)
“”Motivational theories attempt to explain what motivates people to behave the way they do.
Motivational theories can be applied to workplace settings to shed light into why some employees
work harder or are more committed than others, which can lead managers to understand how to
motivate each employee to perform at peak levels. Understanding how to apply motivational
theories in the workplace can take your leadership skills to the next level.”” (David Ingram,
2013)
2. Activation Theory:
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3. Affect Perseverance:
Reputation.
4. Attitude-Behaviour Consistency:
5. Attribution Theory:
6. Cognitive Dissonance:
. When we select tasks to complete, we chunk them down to be doable tasks. The person
is motivated to do the tasks as they as simply doable.
8. Consistency Theory:
9. Control Theory:
Giving the control to someone is one of the best ways to motivate him or her.
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Keeping the person in the wrong place may motivate that person to escape from that
place.
Desire to achieve goals is the driving force behind this motivation theory.
The organization gets the employees to invest on certain things. If you have invested on
something, you will be motivated to enhance and improve it.
This way, employees are motivated by making them happy when it comes to
environment, rewards, personal space etc.
Reducing the salary of a low performer and later setting goals to get the salary back is
one of the examples for this type of motivation.
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Table – 3 Comparison of motivation theories.
4. more competency
8. cross trained employees can use to fill the gap when arises
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10 .employees are prepared to accept changes
The overall business strategy and financial strategies such as IT, sales and marketing, operations
and finance are being a significant role along with people management strategy. To move the
business to organizational goals required people those meet the expectations. To achieve the
organizational goals through people required to incorporate the HR strategy to overall
organizational strategy, such as recruitment and selection, training and development,
performance management, employee engagement and rewards and recognition. Right person for
the right job , continuous development and training, managing performance and rewarding
people like wise incentives, bonus schemes, increments creates motivated people and as a result of
this the organizational performance, productivity and profitability will be increased.
Findings
1. The greater adoption of HR has a dynamic effect to reflect the
productivity
3. The association with HRM and employee attitude impact positively people
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Conclusion
To recapitulate , the high commitment of strategy , motivation of people, values to people,
performance system, association with HRM and employee attitude, greater use of HR practices,
clear vision with integrated values can impact positively people and it generate high performance
and productivity.
Recommendations
The overall business strategy of an organization should be build healthy organizations, such as it
should display authenticity, value people, develop people, build community, provide
leadership and share leadership (Appendice-2). Moreover it should build individual and
group capacity individual and group skills and fulfill individual and group potential.
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Appendices
Appendice-1
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Appendice-2
Appendice-3
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Appendice-5
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Appendice-8
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Informal Qualification Evaluation Group Effective
recruiting method discussion follow up
action
Appendice-9
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Appendice-10
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