REQUEST FOR EXPRESSION OF INTEREST

SELECTION OF INDIVIDUAL CONSULTANTS

REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017

REQUEST FOR SERVICES TITLE:PROVISION OF TRAINING FOR

INSPECTORS ON ISO/IEC 17020

1. The Ministry of Investment, Trade and Industry (MITI)is inviting

Individual Consultants to submit their CV and Financial Proposal for the
following services:

PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC 17020

The Terms of Reference defining the minimum technical requirements for

these services are attached as Annex 1 to this Request for Expression of
Interest.

2. Only Individual Consultants are eligible for this assignment provided

that they fulfil the following eligibility criteria:

a) they are not bankrupt or being wound up, are having their affairs
administered by the courts, have entered into arrangements with
creditors, have suspended business activities, are being subject of
proceedings concerning those matters, or are being in any similar
situations arising from similar procedures provided for in the national
legislation or regulations of the SADC Member States;
b) they have not been convicted of offences concerning their professional
conduct by a judgment which has the force of res judicata; (i.e. against
which no appeal is possible);
c) they have not been declared guilty of grave professional misconduct
proven by any means which Ministry can justify;
d) they have fulfilled obligations related to the payments of social security
contributions or the payment of taxes in accordance with the legal
provisions of the country in which they are established or with those
countries where the contract is to be performed;
e) they have not been the subject of a judgment which has the force of res
judicata for fraud, corruption, involvement in a criminal organisation or
any other illegal activity detrimental to the Ministry’s financial interests;
or
f) they are not being currently subject to an administrative penalty.

Page 1 of 30
REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017 REQUEST FOR SERVICES
TITLE: PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC 17020

3. The maximum available budget for this Contract is Euro10, 000 (Ten
thousand Euros). This amount includes the remuneration for trainer (fees)
and reimbursable expenses.
The maximum budget for reimbursable expenses is Euro 500. This amount
shall be included without modification in the Bidder’s Financial Proposal.

The financial proposal must specifically include an all-inclusive fee on a per

head basis for 38 participants and taking into account the facilities/costs to be
met by BOBS.

No costs other than the per-head fee will be covered under this Contract. All
costs related to the provision of the training (including the costs of the trainer
and transport) must be included in the per head fee.

4. Your Expression of Interest must be presented as per Standard Expression

of Interest Forms attached as Annex 2 to this REOI, in the English
language and be accompanied by copies of all the indicated supporting
documents. If the supporting documents are not in English, these shall be
accompanied by a certified translation into English.

5. Your proposalclearly marked “REFERENCE

NUMBER:BOTSWANA/TRF/BOBS/02/2017– PROVISION OF
TRAINING FOR INSPECTORS ON ISO/IEC 17020” in a sealed
envelope, should be submitted in our tender box located at the
following address:

Secretary to the Tender Committee

Ministry of Investment, Trade and Industry
Private Bag 004, Gaborone
Botswana.

Attn: Amen Ntlhaile – Principal Engineer

Zukiswa Raditladi – Principal Scientist
Ms Matilda O. Basinyi
Ms. Keatlaretse E. Dintle

6. The deadline for submission of your proposal, to the address indicated in

Paragraph 5 above, is:

7th November, 2017 at 1600hrs.

7. Applications submitted by Fax or E-mailare acceptable.

8. Your CV will be evaluated against the following criteria.

Criteria Maximum points allocated

1 20
Education and

Page 2 of 30
REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017 REQUEST FOR SERVICES
TITLE: PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC 17020

Training
2 Specific Experience 70
3 General Experience 10
Total 100

9. Your proposal should be submitted as per the following instructions and in

accordance with the Terms and Conditions of the Standard Contract
attached as Annex 3 to this REOI:

(i) PRICES:
The financial proposal shall be inclusive of all expenses deemed
necessary by the Individual Consultant for the performance of the
contract.

(ii) EVALUATION AND AWARD OF THE CONTRACT:

Expressions of Interest determined to be formallycompliant to the
requirementswill be further evaluated technically.

An Expression of Interest is considered compliant to the requirements

if:
 It fulfils the formal requirements (see Paragraphs2,3,4,5,6 and 7
above),
 The financial proposal does not exceed the maximum available
budget for the contract.

The award will be made to the applicant who obtained the highest
technicalscore.Expressions of Interest not obtaining a minimum score of
70% will be rejected.

(iii) VALIDITY OF THE EXPRESSION OF INTEREST:

Your Expression of Interest should be valid for a period of 90 days from
the date of deadline for submission indicated in Paragraph 6 above.

10. The assignment is expected to commence within two (2) weeks from the
signature of the contract.

11. Additional requests for information and clarifications can be made

until10working days prior to deadline indicated in the paragraph 6 above,
from:

The Procuring entity: Ministry of Investment, Trade and Industry

Contact person: Amen Ntlhaile – Principal Engineer
Zukiswa Raditladi – Principal Scientist

Telephone:+267 3645430/ +267 3645415

E-mail: [email protected];
Copy: [email protected];

Page 3 of 30
REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017 REQUEST FOR SERVICES
TITLE: PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC 17020

[email protected];
[email protected];

The answer on the questions received will be sent to the Consultant and all
questions received as well as the answer(s) to them will be posted on the
SADC Secretariat’s websitealongside the procurement notice at the latest
7 working days before the deadline for submissionof the proposals.

ANNEXES:

ANNEX 1: Terms of Reference

ANNEX 2: Expression of Interest Forms
ANNEX 3: Standard Contract for Individual Consultants

Sincerely,

__________(signature)____________

Name:Ms Matilda O. Basinyi

Title:Procurement Manager
Date:13/10/2017

Page 4 of 30
REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017 REQUEST FOR
SERVICES TITLE: PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC 17020

ANNEX I: TERMS OF REFERENCE

Terms of Reference for the provision of training for Inspectors on

ISO/IEC 17020

1 Background

1.1 Name of Procuring Authority

Ministry of Investment Trade and Industry

1.2 Name of Contracting Authority

Botswana Bureau of Standards

1.3 Location of Work

Gaborone and Francistown

1.4 Background Information

The Botswana Bureau of Standards (BOBS)was formed with the primary

objectives of formulating Botswana standards and co-ordinating quality
assurance activities in Botswana with mission to improve the quality of life
of the citizens of Botswana.
The Standards Act was published in 1995 and its date of commencement was
1st August 1996. The main purpose of Standards Act is to prevent and reduce
the dumping of products regulated through compulsory standards into the
Botswana market with the objective of protecting the consumer from unsafe
products, health hazardous products and potential deceptive practices.
 
The Standards Act in 10(6) states that ‘Where a compulsory standard has
been declared in respect of any commodity, or the manufacture, production,
processing or treatment of any commodity, any person who manufacturers,
produces, processes, treats, sells or otherwise deals in a commodity of that
description which does not comply with the declared standard specification
in respect thereof shall be guilty of an offence’. Non-prescribed standards,
which are also compulsory standards, are regulated using the Standards Act.

The Standards Act also paved way for the Standards (Import Inspection)
Regulations also known as the SIIR which has prescribed a list of regulated
products. The SIIR was published on the 12 th September 2008 in the

Page 5 of 30
REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017 REQUEST FOR
SERVICES TITLE: PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC 17020

Botswana Gazette and its implementation started on the 1 st April 2009. Just
like the Standards Act, the main purpose of SIIR is to prevent and reduce the
dumping of prescribed products into the Botswana market with the objective
of protecting the consumer from unsafe products, health hazardous products
and potential deceptive practices. The Regulation states that ‘no one shall
import any commodity prescribed in the SIIR unless that person has applied
for and has been issued with a compliance certificate in respect of that
commodity’. The Regulation also states that ‘no person shall offload any
substandard product into the Botswana market’.

All products regulated through either prescribed or non-prescribed standards

placed in the Botswana Market, whether imported or locally manufactured,
shall have their conformity towards relevant requirements assessed by BOBS
or by a body that has been recognized by BOBS as per 13(3) of the
Standards Act and 4(2) of the SIIR with the aim of minimizing the risk of
unsafe and substandard counterfeit products from being placed in the
Botswana market.The Compulsory Standards Unit (CSU) within BOBS’
Department of Regulatory Compliance is responsible for the enforcement of
compulsory standards and the implementation of Standards (Import
Inspection) Regulations.

Although CSU, as an inspection body, has been enforcing the

implementation of compulsory standards, there has not been attestation that
shows that CSU has the technical competence to undertake work as it is not
accredited.

The overall objective of this training is to empower CSU inspectors with the
knowledge of the relevant standards which will allow CSU to attain
accreditation against ISO/IEC 17020 which in turn will be attestation by an
independent body that CSU is competent to carry out specific inspection
activities looking at its independence, impartiality and integrity together with
the competence of its people, its inspection processes, its equipment and its
environment.
How do I gain confidence in an

2 OBJECTIVES OF THE ASSISGNMENT

The objective of this assignment is to support BOBS’ desire of attaining and

maintaining ISO/IEC 17020 accreditation by facilitating;
 the training of BOBS’ inspectors on ISO/IEC 17020 including its
auditing
 the mentoring of two of officers to be trainers of ISO/IEC 17020.

Page 6 of 30
REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017 REQUEST FOR
SERVICES TITLE: PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC 17020

3 SCOPE OF ASSIGNMENT

3.1 Training of Inspectors on ISO/IEC 17020

The training sessions on ISO/IEC 17020 are expected to be in two sessions
with the first session being a five day training in Gaborone (for 24
participants) to cover the standard and auditing techniques while the second
session will be another five day training in Francistown for 14 participants.
Interested parties are required to submit details of a proposed programme
that will meet the requirements of these terms of reference as specified in
Section 5 and the proposal is therefore expected to include:

 A detailed programme that lists the activities to be undertaken and

presented in the ISO/IEC 17020 based training for the 38 participants.

 Detailed and ready-to-use training materials, which might include as

necessary: PowerPoint presentations, graphics, hand-outs, questionnaires,
aides-memoires, notes or other materials to enable the training to be held
with minimal technical intervention by the organisers. All materials
required for the training must be provided to the candidates by the
supplier;

 A copy of the standard (ISO/IEC 17020) for each of the candidates must
be supplied.

 An examination administered at the end of the training to determine the

candidates’ acquired level of understanding;

 A certificate of successful completion for those participants who have

passed the exam and a certificate of attendance for participants who have
failed the exam.

The training should address all the main elements of ISO/IEC 17020; it is
expected that the requirements of the standard will be covered in full and
that suitable scenarios will be presented to illustrate implementation of
the clauses;

 A brief questionnaire aimed at evaluating the quality of the training will

be administered by BOBS at the end of the training;

Page 7 of 30
REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017 REQUEST FOR
SERVICES TITLE: PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC 17020

3.2 Mentoring of Trainers on ISO/IEC 17020

Two officers will undergo mentoring on the training of ISO/IEC 17020.

Mentoring shall include monitoring of trainees by a supervisor whilst
carrying actual training. These officers may be required to observe actual
training prior to being mentored. The proposal is therefore expected to
include:

 A criteria for evaluating actual training performed by trainees; and

 Guidelines for effective observations
 An evaluation (with a recommendation at the end) administered at the
end of the mentoring to determine the candidates’ acquired level of
understanding with respect to training of the standard;

The mentoring shall be done during one or both of the planned training
scheduled for Gaborone and Francistown.

2.3 Facilities to be provided by BOBS

The Bidders are advised that BOBS will provide the following:

 A training venue
 Teas and lunches for candidates and trainer(s)
 Name badges for the candidates
 Accommodation for all candidates

3 Project Organization/Management

4.1 Institutional Arrangements

Responsible body
The Botswana Bureau of Standards will be responsible for managing this
contract. For purposes of this assignment, the Contract Manager is the
Manager – Compulsory Standards.

Management structure
The Contracting Authority is the Ministry of Investment Trade and Industry.
The TRF Project has a Project Management Unit (PMU) based at Ministry of
Investment Trade and Industry. The PMU will be assisting with all project
coordination work. The Botswana Bureau of Standards is the beneficiary
institution of this contract and therefore will be managing the
implementation of this assignment. The consultant will report directly to the

Page 8 of 30
REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017 REQUEST FOR
SERVICES TITLE: PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC 17020

Botswana Bureau of Standards. The Botswana Bureau of Standards will be

responsible for receiving and accepting deliverables under this contract.
Ministry of Investment Trade and Industry will be responsible for
authorizing all payments under this contract.

4.2 Expert(s) Profile Required

The training will be required to cover ISO/IEC 17020. The CV of the

proposed trainer(s) must clearly demonstrate relevant qualifications and
skills, including a proven track record of experience in the training and
application of the accreditation standard ISO/IEC 17020, experience gained
as a lead or technical assessor; and an understanding of the roles of
inspection, testing, certification and accreditation within the Standards,
Quality Assurance, Accreditation and Metrology (SQAM) environment of
SADC.

Page 9 of 30
REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017 REQUEST FOR
SERVICES TITLE: PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC 17020

Expert‘s evaluation criteria

The following evaluation criteria will be used to assess the applications. An
Application that scores above 70% will be considered technically responsive.

Qualifications and Experience Points

Qualifications and skills: 20
- Each Expert must have a university degree in a technical
subject or relevant professional experience of at least five
15
years above the general and specific experience required
below.
- Professional qualification in business administration,
5
management or leadership would be an added advantage.
General professional skills: 10
- Production of professional, smooth flowing and direct to the
2
point reports.
- Good communication and presentation skills. 2
- Computer literacy and familiarity with standard office
2
software packages, email and internet.
- Fluency in English 4
Specific experience: 70
- Minimum 10 years of professional experience in the area of
Quality Infrastructure with at least 5 years responsibility for 15
conformity assessment and accreditation activities.
- Previous experience in conducting accreditation training at
15
regional or national level on ISO/IEC 17020
- Previous experience in working with Conformity
15
Assessment Bodies (CABs) preparing for accreditation
- Previous experience in training on the relevant standard 15
- Capacity building experience in the area of Quality
5
Infrastructure
- Knowledge of the SADC region and familiarity with the
5
regional SQAM environment.
Score 100

Page 10 of 30
REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017 REQUEST FOR
SERVICES TITLE: PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC 17020

Award criteria
Quality (i.e.: The award will be made to the applicant who obtained the
highest technical score and is within budget. Expressions of Interest not
obtaining a minimum score of 70% will be rejected).

3.3 Location and Duration

The training and mentoring sessions will take place in Botswana at BOBS
Headquarters in Gaborone and at a venue to be determined by BOBS for the
Francistown training session.

The Trainer will be expected to arrive in Botswana a day before the

commencement of each training session.

4 Reporting
A final report will be required within ten (10) working days of completion of
training and the following shall be submitted:

 A report which includes an assessment of the suitability of each

participant who attended the training.
 An interpretation of the completed programme evaluation forms
completed by participants at the end of the training; and
 A file containing the training material presented to the candidates.
 The report shall be presented with Font Arial and Font Size 12.

Copies of the report referred to above must be submitted to the Contract

Manager identified in the Contract. The report must be written in English.
The Contract Manager is responsible for approving the report. The report
must first be submitted electronically via email as draft report to the Contract
Manager. Comments and Approval of final draft will be provided via e-mail.
The Contractor will submit a soft copy and three (3) neatly bound hard
copies of the approved report.

6 BUDGET

The maximum available budget for this Contract is Euro10, 000 (Ten
thousand Euros). This amount includes the remuneration for trainer (fees)
and reimbursable expenses.
The maximum budget for reimbursable expenses is Euros 500. This amount
shall be included without modification in the Bidder’s Financial Proposal.

Page 11 of 30
REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017 REQUEST FOR
SERVICES TITLE: PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC 17020

The financial proposal must specifically include an all-inclusive fee on a per

head basis for 38 participants and taking into account the facilities/costs to
be met by BOBS.

No costs other than the per-head fee will be covered under this Contract. All
costs related to the provision of the training (including the costs of the trainer
and transport) must be included in the per head fee.

ANNEX 2: Expression of Interest Forms

A. COVER LETTER FOR THE EXPESSION OF INTEREST FOR THE

PROJECT..............................................................................................................11
B. CURRICULUM VITAE...................................................................................13
C. FINANCIAL PROPOSAL...............................................................................17

Page 12 of 30
REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017 REQUEST FOR SERVICES TITLE:
PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC 17020

A. COVER LETTER FOR THE EXPRESSION OF INTEREST FOR THE PROJECT

REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017

REQUEST FOR SERVICES TITLE: PROVISION OF TRAINING FOR INSPECTORS ON

ISO/IEC 17020

[Location, Date]

To: SADC Secretariat

Dear Sirs:

I, the undersigned, offer to provide the consulting services for thePROVISION OF

TRAINING FOR INSPECTORS ON ISO/IEC 17020 in accordance with your Request for
Expression of Interest number BOTSWANA/TRF/BOBS/02/2017dated [insert date]for the
sum of [Insert amount(s) in words and figures11]. This amount is inclusive of all expenses
deemed necessary for the performance of the contract in accordance with the Terms of
Reference requirements, and [“does” or “does not” delete as applicable] includeany of the
following taxes in Procuring Entity’s country: value added tax and social charges or/and
income taxes on fees and benefits.

I hereby declare that all the information and statements made in my CV are true and
accept that any misinterpretation contained in it may lead to my disqualification.

I take note that under the provisions of the SADC Procurement Policy applicable to this
Request For Expression of Interest, a contract cannot be awarded to applicants who are in
any of the following situations:
a) they are being bankrupt or wound up, are having their affairs administered by the
courts, have entered into arrangements with creditors, have suspended business
activities, are being subject of proceedings concerning those matters, or are being in
any similar situations arising from a similar procedures provided for in the national
legislation or regulations of the SADC member states;
b) they have been convicted of offences concerning their professional conduct by a
judgment which haves the force of res judicata; (i.e. against which no appeal is
possible);
c) they have been declared guilty of grave professional misconduct proven by any
means which SADC Secretariat can justify;
d) they have not fulfilled obligations related to the payments of social security
contributions or the payment of taxes in accordance with the legal provisions of the
country in which they are established or with those countries where the contract is to
be performed;
e) they have been the subject of a judgment which has the force of res judicata for fraud,
corruption, involvement in a criminal organisation or any other illegal activity
detrimental to the SADC Secretariat' financial interests; or
f) they are being currently subject to an administrative penalty.

1
Amounts must coincide with the ones indicated under Total Cost of Financial proposal in Form FIN-2.
Page 13 of 30
REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017 REQUEST FOR SERVICES TITLE:
PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC 17020
I confirm that I am not in any of the situations described above, and I hereby declare that
at any point in time, at the Ministry of Trade’s request, I will provide certified copies of
documents to prove so.

I am aware that the penalties set out in the Procurement Policy may be applied in the case
of a false declaration, should the contract be awarded to me.

My proposal is binding upon me for the period indicated in Paragraph 9(iii) of this Request
for Expression of Interest.

I undertake, if my Proposal is accepted, to initiate the consulting services related to the

assignment not later than the date indicated in Paragraph 10 of the Request for
Expression of Interest, and to be available for the entire duration of the contract as
specified in the Terms of Reference.

I understand you are not bound to accept any Proposal you receive.

Yours sincerely,

Signature [In full and initials]:

Name and Title of Signatory:

Page 14 of 30
REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017 REQUEST FOR SERVICES TITLE:
PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC 17020
B. CURRICULUM VITAE
[insert full name]

1. Family name: [insert the name]

2. First names: [insert the names in full]
3. Date of birth: [insert the date]
4. Nationality: [insert the country or countries of citizenship]

5. Physical address: [insert the physical address]

6. Postal address
7. Phone: [Insert Postal Address]
8. E-mail: [insert the phone and mobile no.]
[Insert E-mail address(es)
9. Education:

Institution: Degree(s) or Diploma(s) obtained:

[Date from – Date to]
[indicate the month and the [insert the name of the diploma and the specialty/major]
year]
[indicate the month and the [insert the name of the diploma and the specialty/major]
year]

10. Language skills: (Indicate competence on a scale of 1 to 5) (1 – excellent; 5 – basic)

Language Reading Speaking Writing

[insert the language] [insert the no.] [insert the no.] [insert the no.]
[insert the no.] [insert the no.] [insert the no.] [insert the no.]

11. Membership of professional [indicate the name of the professional body]

bodies:
12. Other skills: [insert the skills]
13. Present position: [insert the name]
14. Years of experience: [insert the no]
15. Key qualifications: (Relevant to the assignment)
[insert the key qualifications]
16. Specific experience in the region:

Country Date from - Date to

[insert the country] [indicate the month and the
year]
................ ......................
[insert the country] [indicate the month and the
year]
Page 15 of 30
REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017 REQUEST FOR SERVICES TITLE: PROVISION OF TRAINING FOR INSPECTORS ON
ISO/IEC 17020
17. Professional experience:

Location Company&
Date
of the reference
from – Position Description
assignm person (name &
Date to
ent contact details)
Name of the Name of the Assignment:
Company: [indicate Beneficiary of the Assignment:
Address of the the exact Brief description of the Assignment:
[indicate [indicate company: name and Responsibilities:
the the Phone: title and if
month country Fax: it was a
and the and the Email: short term
year] city] Name and title or a long
of the reference term
person from the position]
company:
Name of the Name of the Assignment:
Company: [indicate Beneficiary of the Assignment:
Address of the the exact Brief description of the Assignment:
[indicate [indicate company: name and
the the Phone: title and if Responsibilities:
month country Fax: it was a
and the and the Email: short term
year] city] Name and title or a long
of the reference term
person from the position]
company:
[indicate [indicate Name of the [indicate Name of the Assignment:
the the Company: the exact Beneficiary of the Assignment:
month country Address of the name and Brief description of the Assignment:
and the and the company: title and if Responsibilities:
year] city] Phone: it was a
Page 16 of 30
REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017 REQUEST FOR SERVICES TITLE: PROVISION OF TRAINING FOR INSPECTORS ON
ISO/IEC 17020
Location Company&
Date
of the reference
from – Position Description
assignm person (name &
Date to
ent contact details)
Fax:
Email: short term
Name and title or a long
of the reference term
person from the position]
company:
............... ………… ………………… …………… …………………………………………………………………………..
. ….. ….
Name of the Name of the Assignment:
Company: [indicate Beneficiary of the Assignment:
Address of the the exact Brief description of the Assignment:
[indicate [indicate company: name and Responsibilities:
the the Phone: title and if
month country Fax: it was a
and the and the Email: short term
year] city] Name and title or a long
of the reference term
person from the position]
company:

Page 17 of 30
REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017 REQUEST FOR
SERVICES TITLE: PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC 17020

18. Other relevant information: (e.g. Publications)

[insert the details]

19. Statement:

I, the undersigned, certify that to the best of my knowledge and belief, this CV
correctly describes myself, my qualifications, and my experience. I understand
that any wilful misstatement described herein may lead to my disqualification or
dismissal, if engaged.

I hereby declare that at any point in time, at the SADC Secretariat’s request, I will
provide certified copies of all documents to prove that I have the qualifications
and the professional experience as indicated in points 8 and 14 above 1,
documents which are attached to this CV as photocopies.

By signing this statement, I also authorize the Ministry of Trade to contact my

previous or current employers indicated at point 14 above, to obtain directly
reference about my professional conduct and achievements.

Date:

ATTACHMENTS: 1) Proof of qualifications indicated at point 9

2) Proof of working experience indicated at point 15

1
The proof of stated qualifications shall be in the form of the copies of the degrees and diploma
obtained, while for the professional experience the proof shall be either acknowledgement letters from
the previous employers or copies of the Purchase Order/ Contract signed with them.

Page 18 of 30
REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017 REQUEST FOR
SERVICES TITLE: PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC 17020

C. FINANCIAL PROPOSAL

REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017REQUEST FOR

SERVICES TITLE: PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC
17020

N Description1 Unit2 No. of Unit Cost Total

° Units (in US$) (in US$)

Fees Day
Reimbursable expenses, out of
Total
which
1 Per diem allowances Day N/A

2 Flights3 Trip N/A

expenses4
3 Trip

4 Insurances cost, out of which: Lump sum

Life insurance (including
i) Lump sum N/A
repatriation)
ii) Heath insurance Lump sum N/A
Third party liability
iii) Lump sum
insurance
Professional liability
iv) Lump sum N/A
insurance
Drafting, reproduction of
5 Lump sum
reports
6 Office rent Per month N/A

7 Others4 TBD

TOTAL FINANCIAL OFFER (Fees)

Signature [In full and initials]:

Name and Title of Signatory:

1
Delete items that are not applicable or add other items as the case may be.
2
Indicate unit cost..
3
Indicate route of each flight, and if the trip is one- or two-ways
4
Provide clear description of what is their exact nature

Page 19 of 30
REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017 REQUEST FOR
SERVICES TITLE: PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC 17020

ANNEX 3: STANDARD CONTRACT FOR INDIVIDUAL CONSULTANTS

Page 20 of 30
REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017 REQUEST FOR
SERVICES TITLE: PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC 17020

STANDARD TERMS OF CONTRACT

(Individual Consultant)

REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017REQUEST FOR

SERVICES TITLE: PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC
17020

THIS Contract (“Contract”) is made on [day] day of the month of [month], [year],
between, on the one hand,

The Ministry of Investment, Trade and Industry (MITI) (hereinafter called the
“Procuring Entity”) with the registered business in: Plot 54385 CBD, Private Bag
0095, Gaborone, Botswana

and, on the other hand,

[Insert the full name of the individual](Hereinafter called the “Individual

Consultant”), with residence in[insert the Individual Consultant’ address,
phone, fax, email], citizen of [insert the Individual Consultant’s citizenship]
owner of the ID/Passport Number [insert the number]issued on[insert the
date] by[insert the name of the issuance authority],

WHEREAS, the Procuring Entity wishes to have the Individual Consultant

perform the services hereinafter referred to, and WHEREAS, the Individual
Consultant is willing to perform these services,
NOW THEREFORE THE PARTIES hereby agree as follows:
1. Definitions

For the purpose of this contract the following definitions shall be used:

1.1 Procuring Entity means the legally entity, namely the Ministry of
Investment, Trade and Industry (MITI) who purchase theServices
described in Annex 1 to this contract.

1.2 Contract means the agreement covered by these Terms including the
Annexes and documents incorporated and/or referred to therein, and
attachments thereto.

1.3 Contract value means the total price of the Financial Proposal included in
the Individual Consultant’s Expression of Interests dated [insert the date] for
the project “PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC
17020”

1.4 ” andreflected as such in the Annex 2 of this contract.

1.5 Individual Consultant means the individual to whom the Procuring

Entityhas awarded this contract following the Request for Expression of

Page 21 of 30
REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017 REQUEST FOR
SERVICES TITLE: PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC 17020

Interest“BOTSWANA/TRF/BOBS/02/2017 – PROVISION OF TRAINING

FOR INSPECTORS ON ISO/IEC 17020”

1.6 Services means the Services to be performed by the Individual Consultant

as more particularly described in Annex 1; for the avoidance of doubt, the
Services to be performed include all obligations referred to in this Contract
(as defined above).
2. The Services
The Individual Consultant will undertake the performance of the Services in
accordance with the provisions of the Annex 1 of this Contract and shall, in
the performance of the Services, exercise all the reasonable skill, care and
diligence to be expected of an Individual Consultant carrying out such
services.
3. Payment
3.1 The Individual Consultant shall be paid for the Services at the rates and upon
the terms set out in Annex 2.
3.2 Payment shall be made to the Individual Consultant in Euros unless
otherwise provided by this contract and where applicable, VAT shall be
payable on such sums at the applicable rate. The Individual Consultant must,
in all cases, provide their VAT registration number on all invoices.
3.3 Unless otherwise provided in this Contract, invoices shall be delivered to and
made out to Procuring Entity and shall be paid within 30 days of receipt by
the Project Director, subject to the Individual Consultant having complied with
his/her obligations hereunder in full as stated in the Annex 2 to this Contract.
The Procuring Entity reserves the right to delay and/or withhold, fully or
partially, payments that have not been supported by full and appropriate
supporting evidence that the services provided were delivered and accepted
by the Procuring Entity.
4. Status of the Individual Consultant
4.1 For the duration of the Contract, the Individual Consultant will have a status
similar to the Procuring Entity’scontractor with regards to their legal
obligations, privileges and indemnities in the Procuring Entity’s country.
4.2 The Procuring Entity will be responsible for ensuring all visas, work permits
and other legal requirements to enable The Individual Consultant to live and
work in the countries of the assignment as per the duties under the contract.
4.3 The Individual Consultant shall be responsible for paying any tax and social
security contributions in his/her country of residence, for any activity deriving
from this contract. Such costs shall be assumed included in the Individual
Consultant’s fees.
4.4 The Procuring Entity shall be responsible for paying any taxes resulting from
the activities performed under this contract imposed to the Individual in the
country(ies) of the assignment with the exception of the ones set out in
paragraph 4.3 above.
5. Supervision of the Services

Page 22 of 30
REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017 REQUEST FOR
SERVICES TITLE: PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC 17020

The Individual Consultant undertakes to deliver the Services in compliance

with a system of quality assurance acceptable to the Procuring Entity which
shall include any steps to comply with the standards operated by the
Procuring Entity. The Individual Consultant shall be informed of the specific
requirements in relation to this, and at the request of the Procuring Entity
(s)he shall allow access to information, records and other materials during
normal office working hours as the Procuring Entitymay require in order to
confirm that the work in progress is in accordance with these quality
procedures.
6. Compliance with this contract
The Procuring Entitywill be entitled to seek confirmation from the Individual
Consultant, at any time during the delivery of this contract, and for a period of
1 year after its completion, that the Individual Consultant has complied with
the terms of this contract. Itmay also request the provision of reasonable
documentary evidence to support this. As stated in article 2.3 of this
Contract, the Procuring Entity may delay or withhold payments in the event of
non-compliance.
7. Assignment and Subcontracting
7.1 The Individual Consultant shall under no circumstances sub-contract, sublet,
assign or transfer the Contract or any part share or interest in it. Where the
Individual Consultant considers it necessary to use the services of a third
party,(s)he shall inform the Procuring Entity’s Project Director in writing, and
only once written approval is provided can the Consultant proceed to use a
third party.
7.2 When the Project Director agrees that the activities under the contract can be
performed by a third party, the third party involved in the delivery of services
in this contract, will be under the direct control of the Individual Consultant.
The Procuring Entity will not be responsible for the third party’s performance
of duties or Services assigned to it, and neither for ensuring that conditions of
employment are met nor for any other employment obligations relating to that
person including, but not restricted to, taxation and insurance including
professional indemnity insurance, employer’s liability insurance and public
liability insurance.
8. Breach of the Terms
In the event of a breach of any Terms of the Contract, the party not in breach
may serve a notice on the party in breach requiring the breach to be
remedied within a period specified in the notice, not normally being longer
than 30 days. If the breach has not been remedied before the expiry of the
specified period, the party not in breach may then terminate the Contract in
writing and may take appropriate steps to remedy the breach.
9. Liability of the Individual Consultant
9.1 The Procuring Entity will be relying on the Individual Consultant’s skills,
expertise and experience in relation to the performance of the Services in
accordance with this contract and also upon the accuracy of all
representations and statements made and the advice given in connection
with the provision of the Services.

Page 23 of 30
REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017 REQUEST FOR
SERVICES TITLE: PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC 17020

9.2 In view of the reliance by the Procuring Entity set out in 9.1 above, the
Individual Consultant agrees to indemnify at its own expense, protect and
defend the Procuring Entity, its agents and employees, from and against all
actions, claims, losses or damages arising out of the Individual Consultant's
performance of this contract provided that:
a) the Individual Consultant is notified of such actions, claims, losses or
damages not later than 30 days after the Procuring Entitybecomes aware
of them;
b) the ceiling on the Individual Consultant's liability to the Procuring Entity
shall be limited to an amount equal to the contract value but such ceiling
shall not apply to any losses or damages caused to third parties by the
Individual Consultant's willful misconduct; and
c) the Individual Consultant's liability shall be limited to actions, claims,
losses or damages directly caused by such failure to perform its
obligations under the contract and shall not include liability arising from
unforeseeable occurrences incidental or indirectly consequential to such
failure.
9.3 At its own expense, the Individual Consultant shall, upon request of the
Procuring Entity, remedy any defect in the performance of the services in the
event of the Individual Consultant's failure to perform its obligations under the
contract.
9.4 The Individual Consultant shall have no liability whatsoever for actions,
claims, losses or damages occasioned by the Procuring Entity omitting to act
on any recommendation, or overriding any act or decision of the Individual
Consultant, or requiring the Individual Consultant to implement a decision or
recommendation with which the Individual Consultant disagrees or on which
(s)he expresses a serious reservation.
10. Insurance
10.1 The Individual Consultant must ensure that full and appropriate professional
indemnity insurance and third party liability insurance, is in place for all
Services provided.
10.2 The cost of such insurances will be covered from reimbursable expenses of
the contract.
10.3 Where national requirements or practices provide for different
regulations/practices concerning insurance, the Individual Consultant may
provide written confirmation of all insurances held and a signed declaration
that these are in line with regulations/practices in their country of operation.
Only if such confirmation has been provided, and written confirmation of its
acceptance provided to the Individual Consultant by the Procuring Entity, will
this remove the obligation to meet the requirements of clause 11.1 of this
Contract in full.
10.4 All insurances effected by the Individual Consultant shall be effected with an
insurer of good repute and the Individual Consultant agrees to maintain such
insurances for a period of 1 year from the completion of the Services under
this Contract so long as such insurance continues to be available upon
reasonable terms at reasonable commercial rates failing which Procuring

Page 24 of 30
REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017 REQUEST FOR
SERVICES TITLE: PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC 17020

Entityshall be entitled to take out insurance itself to cover any potential

liability to its own Procuring Entity in relation to the performance of the
Services under this contract. The cost of such insurance shall be a debt
immediately due from the Individual Consultant.
10.5 The provisions of this clause shall remain in full force and effect
notwithstanding the completion of the performance of the Services hereunder
and the satisfaction of all other provisions of this contract.
11. Copyright
11.1 Unless otherwise specified in the Contract, the title of the copyright and any
other intellectual property rights arising out of the performance of this
Contract shall be vested in the Procuring Entity which shall have the
unfettered right to assign and grant sub-licences in respect of the same.
Except as permitted by the Terms of this Contract, the said materials shall
not be reproduced or disseminated without proper consultation with, and
written permission from, the Procuring Entity. This provision shall apply to the
title to rights arising from the performance under this contract but shall not
apply to the internal systems or rights in relation to the Individual Consultant’s
own systems not created specifically for this purpose and where the same
are an important part of the Services.The Individual Consultant shall grant a
free and irrevocable licence to the Procuring Entity and its assigns for the use
of the same in that connection.
The Individual Consultant warrants that it is free of any duties or obligations
to third parties which may conflict with this contract and, without prejudice to
the generality of Term 9 above, agrees to indemnify the Procuring Entity
against any and all actions, costs damages, direct, indirect or consequential,
and other expenses of any nature whatsoever which the Procuring Entitymay
incur or suffer as a result of the breach by the Individual Consultant of this
warranty.
12. Non-Disclosure& Confidentiality
12.1 The Individual Consultant will treat all information and results obtained in
discharging the Services under this Contract as confidential and will not
disclose by any means whatsoever such results or material to any third party
without the prior written consent of the Procuring Entity and will only use such
information for the purposes of this Contract. In addition, the Individual
Consultant shall not make any communication to the press or any broadcast
(including, but not limited to, inclusion of information on a website) about the
Services without the prior written agreement of the Project Director.
12.2 If the Individual Consultant violates clause 12.1, then (s)he will automatically
and legally be held to pay the amount estimated as the minimum reasonable
damages resulting from a breach of confidentiality. This is without prejudice
to the right of the Procuring Entity to demonstrate that a higher amount of
loss has or may be incurred as a result of liabilities held by the Consultantin
relation to the Procuring Entity.
13. Suspension or Termination
13.1 In response to any factors out of the control of Procuring Entityand/or to
breaches of contract by the Consultant, the Procuring Entity may at any time,

Page 25 of 30
REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017 REQUEST FOR
SERVICES TITLE: PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC 17020

by giving 30 days’ notice in writing, terminate in whole or in part or suspend

the Individual Consultant’s performance of the Services.In such event, the
Individual Consultant shall be entitled to payment pursuant to sub-clause
13.4 below. If such suspension continues for a period in excess of twelve
months, then either party may terminate this contract forthwith by written
notice to the other.
13.2 The Individual Consultant may also terminate the contract unilaterally, without
providing any reasons for such decision, if (s)he gives a 30 days prior written
notice to the Project Director.
13.3 In the event of early termination of the Contractunder sub-clauses 13.1, 13.2
and 13.3 of this clause, the Individual Consultant shall be entitled to a fair and
reasonable proportion of the fees payable for that part of the Services carried
out up to the date of such termination or suspension but this shall not include
any loss of profit or contracts or any other expenses, losses or claims arising
out of such termination or suspension or consequential thereupon.
14. No Waiver
No forbearance shown or granted to the Individual Consultant, unless in
writing by an authorized officer of the Procuring Entity,shall in any way affect
or prejudice the rights of the Procuring Entityor be taken as a waiver of any of
these Terms.
15. Variations
Any variation to these terms or the provisions of the Annexes shall be subject
to a written Addendum and be signed by duly authorized signatories on
behalf of the Individual Consultant and the Procuring Entity respectively.
16. Jurisdiction
This contract shall be governed by, and shall be construed in accordance
with Botswana law and each party agrees to submit to the exclusive
jurisdiction of the Botswana courts in regard to any claim or matter arising
under this contract.

The following Annexes are integral part of this Contract:

Annex 1: Terms of Reference

Annex 2: Payment Schedule and Requirements

Signed today [insert the date] in four (4) originals in the English language by:

For the Procuring Entity For the Individual Consultant

Name : Name :
Position :
Place : Place :
Date: Date :
Signature Signature :
:

Page 26 of 30
REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017 REQUEST FOR
SERVICES TITLE: PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC 17020

Page 27 of 30
REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017 REQUEST FOR
SERVICES TITLE: PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC 17020

Annex 1: Terms of Reference

[insert the Terms of Reference]

Page 28 of 30
REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017 REQUEST FOR
SERVICES TITLE: PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC 17020

Annex 2: Payment Schedule and Requirements

1. For Services rendered pursuant to Annex 1, the Procuring Entity shall pay the
Individual Consultant an amount not to exceed the ceiling of Euros[insert
ceiling amount],which shall be considered the contract value. This amount
has been established based on the understanding that it includes all of the
Consultant’s costs and profits as well as any tax obligation that may be
imposed on the Individual Consultant in his/her country of residence.

2. The breakdown of prices is:

N Description1 Unit No. of Unit Cost2 Total

° Units (in US$) (in US$)

Fees Day
Reimbursable expenses, out of
Total
which
1 Per diem allowances Day

2 Flights3 Trip
expenses4
3 Trip

4 Insurances cost, out of which: Lump sum

Life insurance (including
i) Lump sum
repatriation)
ii) Heath insurance Lump sum
Third party liability
iii) Lump sum
insurance
Professional liability
iv) Lump sum
insurance
Drafting, reproduction of
5 Lump sum
reports
6 Office rent Per month

7 Others4 TBD

TOTAL FINANCIAL OFFER (Fees)

1
Delete items that are not applicable or add other items as the case may be.
2
Indicate route of each flight, and if the trip is one- or two-ways.
3
Indicate unit cost.
4
Provide clear description of what is their exact nature

Page 29 of 30
REFERENCE NUMBER: BOTSWANA/TRF/BOBS/02/2017 REQUEST FOR
SERVICES TITLE: PROVISION OF TRAINING FOR INSPECTORS ON ISO/IEC 17020

3. The payment shall be made in accordance with the following schedule:

100% will be paid upon submission of all deliverables for the assignment
acceptable to the Contracting Authority.

4. Payment Conditions: Payment shall be made in Eurosnot later than 30 days

following submission of original invoice by the Individual Consultant, in
duplicate,accompanied by the requested supporting documents. All payments
under the contract shall be made by bank transfer into the bank account indicated
by the Individual Consultant in her/his invoices.

Page 30 of 30