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AIS Terms

The document defines key terms related to accounting information systems and business processes: 1) Source documents contain initial records of transactions like invoices and time cards. Turnaround documents record company data sent externally then returned for processing. 2) The general ledger contains summary data for all accounts while subsidiary ledgers contain detailed subaccount data. 3) A database is a set of coordinated files used to store entity attributes in fields, constituting records organized into transaction files.

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Jane Antonette Arcales
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30 views

AIS Terms

The document defines key terms related to accounting information systems and business processes: 1) Source documents contain initial records of transactions like invoices and time cards. Turnaround documents record company data sent externally then returned for processing. 2) The general ledger contains summary data for all accounts while subsidiary ledgers contain detailed subaccount data. 3) A database is a set of coordinated files used to store entity attributes in fields, constituting records organized into transaction files.

Uploaded by

Jane Antonette Arcales
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Source Documents

Contain the initial record of a transaction Coding


that takes place. Examples which are The systematic assignment of numbers
usually recorded on preprinted forms, or letters to items to classify and
include sales invoices, purchase orders, organize them.
and employee time cards.
Sequence Codes
Turnaround Documents Items are numbered consecutively to
records of company data sent to an account for all items
external party and then returned to the
system as input. When paper Block Code
documents are exchanged with Blocks of numbers are reserved for
customers or suppliers, data input specific categories of data.
accuracy and efficiency are improved by
turnaround documents which are Group Codes
prepared in machine readable form to Two or more subgroups of digits used to
facilitate their subsequent processing as code items, are often used in
input records. i.e. utility bill conjunction with block codes Ex. p49

Source Data Automation Mnemonic Codes


The collection of transaction data in Letter and numbers are interspersed to
machine readable form at the time and identify an item
place of origin. Example: optical
scanners and ATMs. Chart of Accounts
List of accounts used by a company;
General Ledger includes an identification number for
Contains summary-level data for every each account
asset, liability, equity, revenue, and .
expense account. General Journal
Used to record infrequent or non routine
Subsidiary ledger transactions, such as loan payments
Contains detailed data for any general and end-of-period adjusting and closing
ledger account with many individual entries
subaccounts
Audit Trail
Control Account A traceable path of a transaction
A general ledger account that through a data processing system from
summarizes the content of a specific point of origin to final output, or
subsidiary ledger.
backwards from final output to point of Used by employees to control
origin. operational activities and by managers
to make decisions and to formulate
Entity business strategies
Something about which information is
stored. Query
Used to provide the info needed to deal
Attributes with problems and questions that need
Characteristics of interest about an rapid actions or answers
entity
Enterprise Resource Planning (ERP)
Field Systems
Contain data about entity They integrate all aspects of a
attributes...constitutes a record company's operations with a traditional
AIS.
Transaction File
Contains records of individual business Acquisition/Payment Process
transactions that occur during a specific transaction cycle in which cash or some
time. other form of compensation is disbursed
in exchange for goods and services;
Database encompasses all activities associated
A set of interrelated, centrally with the purchase of and payment for
coordinated files those goods and services; also called
the "procure-to-pay" mega-process or
Batch Processing the expenditures cycle
Updating done periodically, such as
daily Agent
an individual, department, division, or
Online, Real-Time Processing organization that participates in the
Ensures that stored info is always control and/or execution of one or more
current, thereby increasing its events
decision-making usefulness. 00:08
01:30

Documents Barter Transaction


Records of transaction or other exchange of a non-cash resource for a
company data different non-cash resource

Business-entrepreneur script
Reports the stereotypical sequence of enterprise
events that says (from the enterprise's
point of view) the enterprise gets some
money, engages in value-added
exchanges, pays back the money, and
lives off the profit

Business process level REA model


a representation of an enterprise's
resources, events, agents, and
appropriate associations between them
within one or more transaction cycles;
this conceptual representation is often
used to design the logical enterprise
database design

Context
The circumstances or setting in which
an event occurs; determines which
script is invoked in attempting to
understand and make predictions about
the event

Conversation (manufacturing) process


Also the conversion cycle. transaction
cycle in which materials, labor,
machinery, and other resources are
transformed into finished goods or
services; also called the manufacturing
cycle.

Customer
a person or organization to which an
enterprise sells its goods and services
Duality relationship
the causal link between a give
(economic decrement) event and a take
(economic increment) event

Economic event
an activity that either increases or
decreases one or more resources

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