SESSION 4_SSG104

QN=1 Which of the following reasons is sound justification for scheduling or

attending a group meeting?
a. You hate to write reports and memos
b. You prefer not to do the research yourself
c. You feel lost without colleagues
d. Group input and interaction are critical

QN=2 Which of the following answers depicts the 3 main elements of a

meeting?
a. structure, schedule, chairperson
b. conflict, cohesion, engagement
c. members, leaders, engagement
d. chairperson, agenda, minutes

QN=3 Which of the following criteria should NOT be considered when

determining who to invite to a meeting?
a. individuals who will be affected directly by the outcome
b. individuals who disagree or represent minority viewpoints
c. individuals who have the power to implement decisions
d. individuals who are uninvolved in the issues for discussion

QN=4 At what point in a business meeting should group members approve the
agenda and minutes?
a. right after the call to order
b. right after routine reports are shared
c. before the discussion of new business
d. right before final announcements by members

QN=5 The person in charge of conducting a meeting is the……….

a. group leader
b. dominator
c. chairperson
d. recorder

QN=6 All of the following strategies are for keeping a meeting moving at a
comfortable pace EXCEPT
a. Only begin the meeting until all important group members are present
b. Place a time limit on each agenda item
c. Stay focused on the meeting's goal
d. Schedule another meeting to discuss unfinished business

QN=7 Which of the following labels does NOT represent how member behavior
can disrupt a meeting?
a. loudmouth
b. whisperer
c. latecomer
d. summarizer

QN=8 Who is the meeting contributor?

a. sleeper
b. whisperer
c. latecomer
d. reporter

QN=9 The sentence "Let Nemo finish her point first, and then we'll hear other’s
opinions" can help a group deal with a member who is…….
a. loudmouth
b. whisperer
c. interrupter
d. quieter

QN=10 The written record of a group's discussion and activities is _____

a. a meeting minute
b. a report
c. an agenda
d. a note

QN=11 Which of the following is bad advice for group meeting?

a. The group should always use a 2/3 vote to ensure the majority rules
b. The group accepts the will of the majority even though some members do
not like that decision
c. The group follows an approved agenda that promotes orderly business
d. The group protects the rights of all members by guaranteeing everyone
the right to speak

QN=12 Meetings give members a ___________ that boosts their motivation to

implement group ideas and actions
a. real voice in decisions
b. chance to argue
c. time to relax
d. time to chat

QN=13 Which of the following is the best example of constructive feedback?

a. Not giving full attention to a customer gives the image that we don’t
think he or she is important.
b. I believe that using mobile phone for personal purpose during working
hours is not allowed in this company, but it seems like you do not see the
real benefit of this policy.
c. You are not paying attention to the customer when you are having a
conversation with someone else at the same time.
d. You were trained that you’ll make a more positive corporate impression
if you give the customer your complete attention.

QN=14 Which words below show emphasis?

a. Significantly, primarily, especially
b. But, however, by contrast
c. For example, to illustrate, like
d. First, second, last

QN=15 Which words should you use to when you want to give contrast ideas?
a. Significantly, primarily, especially
b. Nevertheless, however, by contrast
c. For example, to illustrate, like
d. First, second, last

QN=16 Which words should you use to when you want to add more ideas?
a. Furthermore, also, similarly
b. Nevertheless, however, by contrast
c. For example, to illustrate, like
d. Therefore, as a result, hence

QN=17 What are good advice for a meeting participants?

a. become angry for no good reason
b. demand much more information than is needed
c. offer much more information than is needed
d. demonstrate professionalism in your verbal and nonverbal interactions

QN=18 Which is TRUE about persuasion?

a. Persuasion is an act or process of presenting arguments to move,
motivate, or change your audience
b. Persuasion can be implicit or explicit and only have positive effects
c. Persuasion is forcing people to do as your request
d. Persuasion is an act of leader giving order to followers without
considering their will

QN=19 Which of Maslow's Hierarchy of Needs is primarily met when someone

joins an exclusive club or is elected as leader of a prestigious group?

a. Physiological
b. Esteem
c. Love and belonging
d. Safety

QN=20 Which of Maslow's Hierarchy of Needs is primarily met when a

neighborhoodwatch group forms to deter crime in the community?

a. Physiological
b. Esteem
c. Love and belonging
d. Safety

QN=21 Which is FALSE about Maslow hierarchy of needs?

a. Maslow's basic need is safety need.

b. Maslow's Hierarchy of Needs ranks critical needs in the following order:

physiological, safety, belongingness, esteem, and self-actualization

c. Maslow's basic need is physiological need.

d. Maslow's Hierarchy of Needs includes control, inclusion, and affection
needs.

QN=22 Reasons for us to engage in communication are all below EXCEPT

a. Dominate people for personal benefits
b. Understand communication context
c. Understand our identity
d. Meets our need

QN=23 Laura has an important meeting tomorrow to present her solution to the
city People Committee about improving students’ life. Which of the
following is good advice for her to prepare herself for the presentation?
a. Use emotional appeals
b. Simplify the students’ problems to make the solution look easy
c. Hide numbers and facts if the committee do not ask
d. Prepare the presentation with relevant data and rehearsal the speech
carefully

QN=24 To produce a good opening in a persuasive message, you should keep it

a. Neutral
b. Negative and impersonal
c. Impersonal
d. Positive and personal
ANSWER:

QN=25 When conducting a meeting, you should

a. Be bold and honest, not afraid to hurt people’s feeling
b. Get every team member to voice out their feeling and opinions
c. Make it as short as possible because time is gold
d. Favor relationships

QN=26 At the end of a meeting, you should

a. Ask a lot of questions to test the team members’ understanding of the
discussion
b. Be brief and recapture the key points
c. Be the first to leave the meeting room
d. Take group photo and have conversation with members to build personal
relationships with them

QN=27 Eye contact with your team members can be maintained by

a. always looking at a few people
b. always looking at your favorite people
c. always looking at the nearest people
d. looking at every individual in a regular pattern

QN=28 You may maintain less eye contact with audiences who are…
a. very interested in your presentation
b. not showing interest in your presentation
c. want to ask questions
d. new to your team

QN=29 In a communication transaction, feedback represents

a. a group's physical and psychological environment.
b. anything that interferes with or inhibits effective communication.
c. the media through which group members share messages.
d. the response or reaction to a message.

QN=30 On her way to an important Friday morning meeting, Susan observes one
of the people she supervises speaking harshly to a customer. Susan knows
she must offer constructive feedback to the employee, so she decides to
a. concentrate more on her verbal than on her nonverbal message
b. minimize the impact of her criticism by speaking in general terms
c. speak to the employee early Monday morning
d. stress the benefits the receiver will gain by modifying his/her behavior

QN=31 Which type of feedback requests confirmation or clarification of a

message, and is often expressed in the form of a question?
a. Evaluative
b. Interpretive
c. Supportive
d. Probing

QN=32 Which type of feedback communicates encouragement in response to a

message?
a. Evaluative
b. Interpretive
c. Supportive
d. Probing

QN=33 Which type of feedback communicates sympathy and empathy for the
source of the message?
a. Evaluative
b. Interpretive
c. Supportive
d. Understanding

QN=34 The best way to convey friendliness is to……

a. smile
b. speak slowly
c. tell a joke
d. use a tone of importance

QN=35 David has just been given the task of delivering an oral presentation to
the marketing department of the organization he joined two months ago.
The first thing David should do is……….
a. analyze the audience
b. determine the purpose of the presentation
c. draft an outline
d. gather supporting data

QN=36 Michelle is new staff of Marketing department in FPT Software

company. Her manager told her to prepare a report to review activity of
the department in the last 3 months.
Which type of report is that?
a. Progress
b. Financial
c. Feasibility
d. Needs assessment

QN=37 Susan is a new staff of IT team 3 in FPT Software company. Her senior
told her to prepare a report to instruct their Japanese customer how the
new app works.
Which type of report is that?
a. Technical
b. Financial
c. Feasibility
d. Needs assessment

QN=38 When preparing report content, you should ask all of the questions below
except
a. Whom the report is about and/or prepared for?
b. What was done, what problems were addressed, and the results, including
conclusions and/or recommendations?
c. Where the subject studied occurred?
d. How much do your manager pay you to write the report?

QN=39 What is abstract in a report?

a. Title fly
b. Key words to introduce the research topic
c. Introduction part
d. Include aims and outcome of the research

QN=40 What are included in a report abstract?

a. Highlight topic, methods, data, and results
b. A list of the main parts of the report
c. Label, report, features title, author
d. Methodology
QN=41 The solution to a research problem is presented in the report as a part of
the
a. appendix
b. conclusion
c. recommendation
d. findings

QN=42 Which of the following is the best example of constructive feedback?

a. Your proposal is disorganized, contains computational errors, and is a
writing disaster.

b. You aren’t paying attention to the customer when you are having a
conversation with someone else at the same time.

c. Why can’t you stay focus? It is only 10 o’clock in the morning.

d. All the elements of a good proposal are here; they just need to be
reordered. By placing the strongest element first, we can capture and hold
the reader’s attention.

QN=43 Which of the following statements is NOT true of performance

appraisals?
a. They may be written directly or indirectly, depending on the situation.
b. They may include humor if audience analysis dictates it will be well
received.
c. They should be brief.
d. They should include factual evidence of strong or weak performance.

QN=44 The disadvantage of written messages is that they

a. Can have legal value.
b. Can be revised and edited to ensure they adhere to the principles of
business communication.
c. Can be reread and studied, which is important if a message is long, is
complex, or has been written in anger.
d. Can be viewed as being more formal, in part because they are permanent.

QN=45 Which of the following should be a consideration in determining the

formality of a goodwill message?
a. Cost
b. Timeliness in sending the message
c. Length of message
d. Familiarity with the receiver
QN=46 How should the saying “your understanding was wrong” can be
paraphrased into a more positive way?
a. I already explained the case for you more than 3 times.
b. Are you sure about the fact?
c. I can only see mistakes in this.
d. Let us review the facts.

QN=47 When writing an email, you should consider your receiver’s educational
level and knowledge of the message topic. If your receivers do not work
in the same industry with you, you are recommended to use ….
a. technical words
b. nontechnical words
c. words that you know
d. English

QN=48 Which sentence below effectively conveys a positive attitude?

a. Our professional staff will repair your laptop.
b. The store will not open until 10am.
c. I regret to advise that we must the refund request for your keyboard.
d. You cannot be enrolled in your courser course.

QN=49 How can you demonstrate sensitivity to a partner's culture?

a. Avoid discussing any cultural differences
b. Mimic the partner's mannerisms perfectly
c. Start formally before becoming informal
d. Begin informally to help establish rapport

QN=50 In order to make good impression to achieve the message goals, positive
words convey optimism and confidence are
a. Disapprove, impossible, obnoxious
b. Deny, hateful, not
c. Contradict, fault, unable
d. Favorable, compliment, answerable