MID TERM ASSIGNMENT

FASHION MANAGEMENT STUDIES

PRE-PRODUCTION PROCESS IN GARMENT INDUSTRY

Submitted from:
Submitted to: AKSHAYA (MFM/22/637)

NITISH KALYAN (MFM/22/902)

Ms. Sakshi PURVA ARORA (MFM/22/378)

(Assistant professor) SAKSHI SHAH (MFM/22/200)

SHIVAM SADANA (MFM/22/532)

Subject - Fashion Production and Quality Management

PRE-PRODUCTION PROCESS Fit sample

Fit sample - approval

Size set sample

Size set sample approval

BUYER MANUFACTURER
Sample approved
“The pre-production processes that are done prior to the start of
bulk garment production” Bulk fabric sourcing
• Pre-production processes are very important for the ef cient
production It takes at least 12-20 days to go for bulk production Fabric inspection
after receiving fabric from suppliers
Making fabric inspection report and
From - meeting with buyer trim card report

Developing of initial sample Pre-production meeting

Costing and Negotiation Pre-production - line planning

Pre-Production sample planning Till - pilot run

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01 MEETING WITH BUYERS

MANUFACTURER Manufacturer will BUYER Buyer will send

send range of range of collection
collection to buyer to manufacturer

BUYER MANUFACTURER

• The designer of a manufacturing house will create the look book based on current
trend and market analysis - They will send the look book (Swatches) to all the buyers
• If they like it, they will con rm the order
• On other hand, if the buyer already had xed design of a style - they will send sthe look
book to the manufacturer
• If its only few changes - related to t, fabric or trims they discuss those things with the
merchandiser of the manufacturing unit
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02 DEVELOPMENT OF INTIAL SAMPLE

BUYER

• The buyer needs to specify all the details - Manufacturer

• The rst sample that is developed from the design sketch
or the design concept is known as Proto sample
1 2 3 SPEC SHEET
• The proto samples are normally made of matching fabric
quality (weight and fabric types).
• The buyer evaluates the capacity and quality of the
garment for optimal price and quality of factory
• This sample needs to be submitted by merchandiser within
3–5 days.
• The  merchandiser  needs to submit at least 3–6 samples
based on the buyer requirement.
PROTO-SAMPLE
• If corrections received, they need to resubmit the proto
sample.
2

MANUFACTURER
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03 COSTING AND NEGOTIATION

• A Merchandiser head or a team of merchandisers

does the costing for a garment order and sends that
quotation to the buyer.
• If the buyer has objections they negotiate with the
quotation. They move forward with the quotation
price which is acceptable for both the manufacturer
and buyer.

04 PRE - PRODUCTION SAMPLE PLANNING

• Sample Planning is the crucial path of the process.

• Merchandiser and buyer discuss when to ship samples. Based on
the shipping dates agreed by both merchandiser and buyer,
sample planning will be done.
• If delay occurred in shipping samples, bulk production will be
delayed which might be problematic to buyer.

05 DEVELOPING - FIT SAMPLE

• The Fit sample is developed according to the

spec sheet measurement and design sketch. The
Manufacturer - sampling department purpose of developing a Fit sample is to check the
garment t on the dress form or on the human
model.
• The measurement speci cations are veri ed using
the FIT sample and measurements are corrected as
per t requirement.
• The Fit sample is developed after the Proto sample
and prior to the Size set sample.
Pattern making • The Fit sample is made for the middle size.
Approximately 2-3 samples are developed for the
t sample.

Sending t If there is Correction Re-Sending t

sample to buyer - will updated to sample to buyer
manufacturer

Making - Fit sample

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06 DEVELOPING - SIZE SET SAMPLE

• The objective of the size set sample is to check the

garment t of multiple sizes.
Manufacturer - sampling department • The size set samples are normally made for jump sizes,
like S, L, XXL.
• The number of samples required for the size set
depends on the buyer's requirement.
• Pattern grading is checked in the size set sample.
• Corrections on the pattern grading are done until they
get the correct t.
• After the size set approval, the supplier can develop the
PP sample.
Pattern grading
• Size set samples are made using actual fabric or a
similar quality fabric.

Sending size set If there is Correction Re-Sending size

sample to buyer - will updated to set sample to
manufacturer buyer

Making - size set sample (S,M,L,XL,XXL)

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07 BULK FABRIC SOURCING AND INSPECTION

• The Tech Pack's Bill of Materials is used for sourcing of fabric, in which each
of the components is listed along with every detail, including price, quantity,
and type.

• For inspection, industries use 4 point system (The 4 point system assigns 1,2,3,4
penalty points according to the size and significance of the defects).
Trims and
accessories
• If the average shipment points exceed the acceptable points or if inspection
Fabric supplier
supplier shows a high fault rate, an additional 15% must be inspected. if the fabric fails
again, the delivery must be 100% inspected or rejected.

1 2
Noting down points
3 4 5
Delivering raw materials Industry Fabric roll Fabric inspection

08 FABRIC AND TRIM INSPECTION REPORT

• Inspection report will show whether the entire lot is acceptable

or not depending on the quality of the sample is inspected.

• A trim card is used to show approved trims by attaching all

garment trims and accessories on the trim card.
Buyer need to mention - what type
of inspection testing method need
• All trim inspection, control and test record must be kept for
to follow
minimum 6 months.

Importance of Fabric and Trim Inspection

Report:

Manufacturer need to follow the • Quality inspectors need the approved trim
speci c method card and Fabric Inspection Report at the time
of garment checking and shipment inspection.

• Fabric and Trim approval from buyers.

Final inspection
report - Send it to
buyer -
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09 PRE-PRODUCTION MEETING

“A Pre-Production meeting is basically a meeting before starting bulk

production, to set every parameter and core decision of production.”

Working Procedure of PP Meeting

• Planning of bulk production
• Layout formation
• Reviewing Proto/Fit/Size set sample.
• Discussing process parameters of every section
• Reviewing checklist of PP meeting
• Giving special instruction for bulk production
• Finding out construction and structural defects
• Confirmation of necessary items already present in-house for finished garments.

09 PRE-PRODUCTION MEETING

Merchandiser
QC Head o
B uy in g f Ware
house

eer Tec
in hni
Eng cal
Tea
tr ial m
u s
Ind

Documents to Present in Pre Production Meeting

• Purchase order sheet (PO Sheet)
• Fabric Inventory Report
• Trims and Accessories Inventory Report
• Shade Grading and Shrinkage Report
• Fabric Inspection Report
• Trims and Accessories Inspection Report

Qua
lity
Rep ting
res u t
enta do fC
tive H ea
Production g
representa ad o f S ewin
tive He
Head of Finishing
09 PRE-PRODUCTION LINE PLANNING

Line - A
Line - A

Line - B
Line - B

Line - C

Line - A Line - B Line - C

• Based on the styles and quantities - manufacturer decides the type of assembly line
needed to achieve the productivity.
• To ensure smooth functioning of the process and in order to avoid bottle neck situation.

10 PILOT RUN

• The pilot run also known as a trial production run.

• A pilot run is done after approval of the PP sample and before bulk cutting.
• The pilot run for a style (order) is conducted if the buyer asks for it.
• The purpose of pilot run is to check production techniques and quality requirement.
• The quality of the pilot run pieces may be checked by Buyer QC.
THANK YOU