Tarcha polytechnic

college
Department of “ICT”
PROJECT PROPOSALFOR:-
CLINICAL MANAGEMENT SYSTEM

preparede by:-
1. Abebaw Israel
2. Markos Eyasu
3. Yemisrach Paulos
4. Melese Sorato

Submitted to:-Tarcha Polytechnic College Technology Transfer

And Industry Extension Directorate

2015 E.C at Tarcha polytechnic College.

1
CHAPTER 1:

Introduction

In the era of technology, where everything needs to be done efficiently and effectively the
existences of Clinic Management System (CMS) become necessary. The used of CMS can
enhance the services and also the work flow of all activity that happens in clinic where it
helps in reducing the workload of medical staff, the number of man power needed and it also
make clinical management become more manageable and easier to control.

The Clinical Management System is a windows-based software designed for registration and
management of patient’s records and easy access of the records. The system will be used to
assist the register, doctors, lab technicians and chemists to store and manage patient records
in a hospital or clinic for easier access and reference. All these activities are done routinely
and would be cumbersome on the employees if done manually hence need of an efficient
easy to use management software that will help ease the workload on employees in the
clinic/hospital.

Currently, there is a huge number of private and public hospitals that keep their patients
records in books and store them manually. it’s a very formal way of storing data and records
but the demerit of storing data in this manner is poor handling of the books may lead to lose
of data , the books are not that much secure and are easily perishable furthermore books have
no back up once lost cannot be retrieved. Applying this system in such institutions will help
manage these records and preserve the information for longer periods of time and also make
its access far much simpler and easier, it also ensures accuracy and openness of the patient’s
details / records.

2
1.1 Problem statement.

In our country, most clinics and hospitals have not embraced the new technologies that can
improve their management and also profits.as a result, most of them use analogue systems to
capture and manage data.

Large space usage. Use of paper to record data requires large space for storage over time.
This can be seen in many places where analogue systems are in use.

Inefficient back up methods. Old systems especially that which are analogue do not provide
effective ways to back up data and as a result data can be permanently lost in the event data is
damaged or misplaced. This may lead to the collapse of the institution.

.Analogue systems do not allow efficient supervision of its users and thus employees are
likely to commit fraud undetected and get away with it.

1.2 Objectives of the system

The Enable better supervision of employees.

Employees are the core entity in ensuring maximum and sufficient service. The problem is in
the supervision, where employees are bound to get away with anything without the
institution’s notice. The new system will have a record of all stake holders involved in the
institution, including employees. This will establish a clear strategy that will ensure easy
employee supervision.

Reduce operational cost.

Since a single system will be set to monitor and process loads of the institution’s operation,
this will cut down on the unnecessary spending. The rest of the capital will help in improving
the institution facilities and other amenities.

1.3 Justification of the computerized system

The main aim of a hospital or any clinical organization is to maximize profits. The software
product will help in achieving this in the following ways;

3
1.3.1 Reduce cost.

Reducing operational cost. Our project aim is to come up with a software product that
will reduce the operational costs of a business. There will be no use of purchasing
stationery and hence reduced operational costs.

Curbing fraud by the employees. Our software will enable effective employee
supervision and stringent measures that will hinder office fraud.

Reducing errors. Our software will provide proper validation techniques that will
collectively reduce errors done when recording data.

1.3.2 Increase revenue

It will improve customer relations. My software’s final aim is to improve the patients
experience by enabling an easy environment to operate in and hence the patient’s
satisfaction is achieved leading to more patients and higher revenue.

1.3.3 Increased efficiency and effectiveness.

Enabling ease of access to information concerning each patient and their pervious records
thus guaranteeing efficiency and effectiveness.

1.4 Constraints affecting my system

 Size - The Size of the clinical database System has a very huge database that makes
the system heavy and this increases the access time of the database.
 Time -The time given to complete the project is only one semester which is very
limited for completion of such a big project.
 Expenses -The process of completing the whole project will require some money
which will cater for Internet access and purchase of a domain to test the system
 Clinical management System will only benefit those who know about the internet, this
means the computer illiterate will not be able to use it.

 No money was allocated for the project and this may to some extend limit the product
scope.

4
1.5 CONTEXT MODEL: SCOPE

Clinic
Administrators

Clinical
Common
Manageme
Database with
nt Member Sign Up
Doctors details,
System
staff details and
patients details. Member Login
and Profile View

Browse Through
Clinical System

Send Application
1.6 Input and Output data. for booking

1.6.1 Inputs
 Patients Details
 Doctors Details
 Diagnosis
 Quantity carried

1.6.2 Outputs

 Prescription
 Drug Quantity
 Referral if required

1.7 System functions.

Various system element functions are as follows;

a)The clinic management system software functions include

 Clinical management system will make it easier for hospital to get accessed to his
employees
 Reduce the cost of paper usage (books) and embrace digital way
 Reduce the clashing time by drivers since booking is online

5
 Management of the hospital will be easy.
 Allow the administrator to update all the information concerning the system

a)Hardware functions

 The keyboard will be used to enter all kind of data into the system
 The display unit will allow the administrator/users of the system to view information
 The hard disk will be used to store information

a) Patients’ functions
 Patients will be required to sign up first then log into the system
 Provide their information and details to be feed into the system

b) Functions to be provided by Data

Data is fed into the system by the administrator so that it’s processed and displayed
for the administrator and doctors to reach
c) Functions provided by the administrator
The administrator is required to update information of the system. The functions
performed include;
 The administrator will be required to login to the system using his/her
account
 The administrator will update information concerning the contacts of the
doctors, the lab technicians and the people at high levels.
 He/she will also update the whole system if there are any updates concerning
the system

6
CHAPTER 2:

2.0 Literature review

2.0.1 Introduction
In this section we study the past, present and future problems in hospital management. The
main source of information was the people the school clinic and so we asked our fellow
students what they might know about the problem. The internet was also very crucial as a
source of information because of the vast amount of data found there and other trustable
sources.

Methodology: To get the best information we searched the internet for information
concerning the problem.

Clinics and Hospitals In Tarcha

There are many clinics and hospitals in Tarcha today. The hospitals are divided into
different categories depending on the level and quality of service offered in the hospital.
These are the two main categories of clinics/hospitals in Tarcha.
 Private
 Public (Government hospitals)

LITERATURE REVIEW

Nowadays, the current Clinic management system that are available had not been widely
used. This is because the process of task that occurred in hospitals is quiet complex compared
to other organization. The other reason is that, most of existing system does not full fill the
requirements of doctor and other medical staff in our country.

Registration in hospitals, the processes of works to be done are vary. In current system that is
being used in clinic or hospital of tarcha where the case study has been done, all tasks are
done manually.
Before a patient can received a treatment from doctors, first of all, they need to register.

The person who is in charge in registration process must make sure either the person had ever
received a service from the hospitals or not ,lf the person had been received treatments from
the hospitals, then attendance are responsible to find back their file where a details of that
particular person had been kept.
In registration process, usually the person in charge is someone who works under
administrator department, this responsible person will hand out a form to be filled by patients
who wish to receive a treatment in Outpatient Department.

Patients need to give details about themselves In some cases, patient come to the clinic with
serious injured and because of this, patient sometimes are not able to fill in the form
themselves so someone need to fill in the form for them, before they are allow to receive a

7
treatment from Outpatient Department .Because of this scenario, sometimes the details that
had been given are not correct So whenever patient are available to do
it themselves they need to-register again, and this lead to a data redundancy, time wasting and
also and additional workload for hospital staff especially the registrar.
They need to find out the previous details about the patients which are incorrect in the archive
where, in archive, it contains thousands of files on patient's details.

Here is a list of problems that people who works in hospitals are facing:

(i) The manual registration process leads to data redundancy and also gives an
additional workload to the person who is in charge .Because if the patients have
received treatment from the clinic before, then they need to find back the details
on that particular patient in the archive.

(ii) From the research, by interviewing the medical staff, and also people who work
under this organization they feel that they are under staffed and need more
workers this also poses a problem in the Universities’ financial department as it’s
supposed to pay all the workers.

(iii) Miss handlement of the patients records and privacy , students private
information can be easily access by anyone

(iv) There is no data backup. Once data about a patient is lost it cannot be easily
recovered or be recovered at all

8
CHAPTER 3

3.1 ANALYSIS AND DESIGN

The Clinical management System begins with the following involves various activities performed
together. These are the System Development Life Cycle

I. Recognition of need:- It is the first stage of information system development cycle. The
preliminary investigation must define the scope of the project and the perceived constrains,
opportunities and directives that triggered the project. As for Clinical Management System, I
collected the system requirements through questionnaires and interviewing student and the staff and
the problem they face when they visit the universities Clinic. I happen to find the following:

The preliminary investigation include the following tasks:

 Listing problems, opportunities and directives.

 Assess project worth.
 Plan the project.
 Present the project and plan.
Feasibility study

The goal of a feasibility study is to evaluate alternative system and to purpose the most
feasible and desirable system for development.

It consist of the following:

 Statement of the problem
 Summarizing of findings and recommendations
 Details of findings
 Recommendations and conclusions

9
I addressed five types of feasibility study in my research, they include the following.

Operational Feasibility:-The system is operationally feasible.

Time Feasibility:-Being a small system and given the period of three months of
development, it is time feasible.

1.Economic Feasibility: A network-based system requires a lot of equipment such as cables,

hubs etc. This requires a lot of initial capital to install the network. On the other hand, it
allows sharing of resources and information and centralized administration hence cheaper.

2.Technical Feasibility:-Since it is not a complex system, we have the technical feasibility of

developing the system.

Time Feasibility:-The system is a small one and hence the time frame of three months
allocated for development is enough hence there is time feasibility. From the above we choose
to use a network based database system because as compared to the other strategies, it more feasible.
It will contain an interface that is distributed in the network and is connected to a central data-base.
Feasibility study involve cost/benefit analysis. In the process , the cost and benefits are estimated with
greater accuracy. If cost and benefit should be quantified to make a good system that is affordable.

10
Analysis

Analysis starts with systems request that describes the problems or desired changes in the system. It
identifies the nature and scope of the business opportunity and problem by performing a feasibility
study

Design

The Design phase creates a blueprint for the new system that will satisfy all documented
requirements. It identifies all necessary outputs, inputs, interfaces and processes. Designs internal and
external controls that will ensure:

 Reliability
 Security
 Maintainability
 Accuracy

The design is documented in the systems design specification and presented to the management and
users for their review and approval. The involvement of Management and users is to avoid any
misunderstanding about what the system will do, how it will do it and how much it will cost.

i) Implementation

In the implementation phase, the new system is constructed by the programeers and designers and
finally given to the final user.After implementation data is converted into system files,users are
trained, and the actual transition to the new system is undertaken.

A Systems Evaluation is later done to determine If the systems operates properly and if the cost of the
system and benefits are within expectations

ii) Post implementation and maintenance

During this phase the IT department and staff maintains (corrects the errors and adapt to changes in
the environment ) and enhances the system. Enhancements provide a maximized return on IT
investments

If the system is well design it should be reliable, Maintainable and scalable.

11
This document describes the data that will be processed by the Clinical management System and the
functions that will be performed on the data. The Entity Relationship Diagram (ERD) and data dictionary
will show data processed by the software while the Data Flow Diagrams (DFDs) will describe the functions
that will process the data.

3.2 DATABASE MANAGEMENT SYSTEM

Requirement specifications

Identification of the user and the application: The clinic Management users are;

o Doctor,
o Lab technician,
o The patients.

The applications of the system include

The patient reports
Patient registration
Doctor treatment registration

Conceptual database model:

Entity 1: Registration (Reg No, Name, Date of Birth, Course, Date of Registration, Card No, Lab Form
No, Prescription Form, drug name, Quantity )

Entity 2: Diagnosis ( Reg No, Doctor’s Name, Doctors No, Date of Diagnosis, Lab technicians Name,
Lab Technicians No, Brief History )

ERD Diagram for Entity 2

Diagnosis Diagnosis Details

Doctor Diagnosis
Description

12
Entity 3: Prescription

Prescription (Prescription No, Reg No)

Prescription Details ( Lab Form No, Prescription Form No, Drug Name, Quantity, and Doctor’s No)

Drugs ( Drug Name,)

Doctor (Doctor’s No, Doctor’s Name)

Patient (Reg No, Patient’s Name,)

ERD diagram Entity 2

Prescription Patients

Drug Doctor
Entity 4: Laboratory

Lab (Lab form No, provisional Diagnosis, Card No, Reg No, Tech No)

Tech Details (Tech’s No, Tech’s Name)

Patient (Reg No, Patient’s Name)

Lab (Lab Form No, Card No, Findings (provisional Diagnosis)

ERD Diagram for entity 4

Lab Patient

Lab findings
Tech Details (provisional diagnosis)
13
Entity 5: Referral

Referral (Ref No, Reg No, Patient’s Name, Doctor’s No, Doctor’s Name, Date of Referral, Reason for
Referral, Hospital Referred to, Referred to Doctor’s Name

14
CHAPTER 4;

4.0 METHODOLOGY

4.1 Introduction
-A project design is an organized plan to study a scientific problem. The design of a study
defines the study type (descriptive, co-relational, semi-experimental, experimental, review)
and sub-type (e.g., descriptive-longitudinal case study), research question, hypotheses,
independent and dependent variables, experimental design, and, if it can be applied, data
collection methods and a statistical analysis plan.

I decided to use the waterfall model in my system design which will be implemented as
follows:

 Requirements analysis and definition

I will consult system users to establish system’s services, constrains and goals .This
will be through various research methods.
I will define them in detail and serve as a system specification
 System and software design
I will establish an overall system architecture to allocate the requirements to either
hardware or software systems
I will identify and describe the fundamental software system abstractions and their
relationships
 Implementation and unit testing
I will integrate and test individual program units into complete systems
I will also ensure the software requirements has been met
The software system is delivered to the public (after testing and reaching perfection)

 Operation and maintenance

The website will be published and put into practical use

It will also involve correcting errors, improving the implementation of system units
and enhancing the system’s services as new requirements are discovered

The waterfall method is suited to my case because of the following advantages.

 It will be incremental and easy to identify errors as I go on with the entire

system.
 It is easy to implement and maintain.

15
4.2 Software project plan

I. Type of process model used

The type of software life cycle model is the waterfall model or the linear sequential model.
Processes are segmented into a sequence or series of successive activities and each activity
results in a well-defined product.

Figure 1: Diagrammatic Representation of the Water Fall Model

Figure 2

Analysis

Design

Implementation
and coding

Testing

Maintenance

16
i. Phase dependent tools techniques and notations
To develop software requirements specifications, architectural and detailed design and the
source code the following tools may be used:

 Automated tools
 Specialized notations
 Modern techniques

To perform unit testing, system testing and acceptance testing automated testing tools may be
used.

Other tools and techniques may be used to track and control progress can be included:-

 PERT charts (NETWORK CHARTS).

 Work breakdown structures (WBS)
 Personal staffing charts

ii. Work breakdown structure

Feasibility Analysis

1. Discussing the different solution strategies lay down above (Network based system,
Stand-alone system approach and the Database centered application).
2. Determining the best/appropriate solution strategy among those discussed above for
the system.
Requirements

o Elicit requirements
o Analyze Requirements
o Build requirement documents
o Review requirements
Design

 Design the interface of the clinic management system (interface design)

 Design the architecture of the clinic management system (architectural design).
 Design the components of the clinic management system (Component level design).
 Design data items of the clinic management system (data design).
 Test guidelines

Implementation

 Build prototype of the clinic management system

17
 Implement clinic management system data entry Windows.
 Implement module/sections of the clinic management system

Testing

a) Unit testing
b) Integrated testing
Delivery

 Train staff
 Deliver documentation

iii. Budget and schedule

Hardware Requirement
The application will be developed and run in the following hardware and software
environments.

Hardware Minimum specification Use

Processor 1 gigahertz (GHz) or faster For development purposes

RAM 256 megabytes (MB) and For development purposes

above.

Hard disk space 16 GB (32-bit) or 20 GB (64- For development purposes

bit)

Desktop computer For development purposes

Software requirements Minimum specification Use

Operating System Windows XP, Windows For development purposes

7,8,or 10.

Mozilla Firefox browser. Version 7 For development purposes

Microsoft office 2007 and Version 7 For development purposes

above

Ms access Version 7.3 For development purposes

Visual Basic Version 6.0 For making the database.

Internet Connection

18
4.2 3 Deliverable
 The final system that will be delivered at the completion of the project will contain
the following:
1. A complete working website with a Login (authentication) system.
2. A documentation on the use of the system.

The development of Clinic Management System is scheduled to be completed in

approximately six month. The hardware. Software, system component, user’s requirements,
method of requirement user’s need. The overall cost of this requirement are determined so as
to deliver the system in time. Usually, there must an existing system that had been developing
similar with the new system that will be implementing. The natures of this infrastructure need
to be
This step is done to make sure that the appropriate technique and methods are used in order to gain
information for this system. A lot of interview, research, collecting and other activity need to be done
to make sure that the all the project requirement will be fulfill.

Table 1: Schedule.

No. Activity Duration

1 Information gathering and Proposal 1st Jan – 1st Jan 2015.

Writing.

2 Software Requirements Specification, 1st Jan –15th Jan2015.

SRS Writing.

3 System Design. 16th Jan – 30st Jan 2015.

4 System Design Document, SDD Writing. 1st Feb. – Mar 2015.

5 Development and Testing. 16th Mar- 17th Mar 2015.

6 System Testing Documentation Writing 20th Mar- 30st Mar 2015.

7 System Verification and Validation 2nd Mar – 8th Mar 2015.

8 System Manual Writing 12th Mar onwards.

9 System Presentation. Final date of Systems

Presentations.

Table 2: Budget.

19
Item Description Amount (KSHS)

Data collection costs. 2,000

Travelling costs. 500

Development tools. 3,000

Laptop Computer 28,000

Modem for internet connectivity 3,000

project costs 1,000

Miscellaneous costs 5,000

TOTAL AMOUNT KSH 42,500

4.4 Project design and its justification

-The following types of research designs are commonly used:
 Descriptive design-Descriptive research designs help provide answers to the
questions of who, what, when, where, and how associated with a particular research
problem; a descriptive study cannot conclusively ascertain answers to why.
Descriptive research is used to obtain information concerning the current status of
the phenomena and to describe "what exists" with respect to variables or conditions
in a situation.
 Case Study Design-A case study is an in-depth study of a particular research
problem rather than a sweeping statistical survey. It is often used to narrow down a
very broad field of research into one or a few easily researchable examples. The case
study research design is also useful for testing whether a specific theory and model
actually applies to phenomena in the real world. It is a useful design when not much
is known about a phenomenon.
 Historical design-he purpose of a historical research design is to collect, verify, and
synthesize evidence from the past to establish facts that defend or refute your
hypothesis. It uses secondary sources and a variety of primary documentary
evidence, such as, logs, diaries, official records, reports, archives, and non-textual
information [maps, pictures, audio and visual recordings]. The limitation is that the
sources must be both authentic and valid.
 Experimental design-blueprint of the procedure that enables the researcher to
maintain control over all factors that may affect the result of an experiment. In doing
this, the researcher attempts to determine or predict what may occur. Experimental
Research is often used where there is time priority in a causal relationship (cause
precedes effect), there is consistency in a causal relationship (a cause will always
lead to the same effect), and the magnitude of the correlation is great. The classic
experimental design specifies an experimental group and a control group. The

20
independent variable is administered to the experimental group and not to the control
group, and both groups are measured on the same dependent variable. Subsequent
experimental designs have used more groups and more measurements over longer
periods. True experiments must have control, randomization, and manipulation.
 Exploratory design-An exploratory design is conducted about a research problem
when there are few or no earlier studies to refer to. The focus is on gaining insights
and familiarity for later investigation or undertaken when problems are in a
preliminary stage of investigation.
 Observational design-This type of research design draws a conclusion by
comparing subjects against a control group, in cases where the researcher has no
control over the experiment. There are two general types of observational designs. In
direct observations, people know that you are watching them. Unobtrusive measures
involve any method for studying behavior where individuals do not know they are
being observed. An observational study allows a useful insight into a phenomenon
and avoids the ethical and practical difficulties of setting up a large and cumbersome
research project.
 Longitudinal design-longitudinal study follows the same sample over time and
makes repeated observations. With longitudinal surveys, for example, the same
group of people is interviewed at regular intervals, enabling researchers to track
changes over time and to relate them to variables that might explain why the changes
occur. Longitudinal research designs describe patterns of change and help establish
the direction and magnitude of causal relationships. Measurements are taken on each
variable over two or more distinct time periods. This allows the researcher to
measure change in variables over time. It is a type of observational study and is
sometimes referred to as a panel study.

 -Among the research designs listed above, I chose to use a combination of case study,
observational, historical and experimental design. This is because of the following
advantages of the combination.
Using observational design we was able to see how the clinic management system will be
handled by the end user (administrator)..
1. With historical design, I was able to collect data about similar systems that
exist. The data I collected is valid and authentic because these systems are real
and used in some Kenya by some hospitals and clinic.
2. Both of these methods are cheap and we can afford to use them with
employment of few resources available at the moment.
3. The two approaches are both efficient and with less effort getting the final
result is possible.
4.5 Research methods
-To obtain information relevant to my project I employed the following methods:
a) Interviews
b) Questionnaires
c) Observation
d) Online research

21
4.3.0 Interviews
The interview is the key technique for information gathering during the
systems analysis phases of a development project.The interviewing skills of the
analyst determine what information is gathered, the quality and depth of that
information.

I used one main approach to conduct my interviews within the staff that I
interviewed with during my study.

1. Random questions related to my project although not pre-written on

paper.
I had to follow the following interview process.

1. Selection of the interviewee and scheduling time for the interview.

2. Preparation of interview questions, or script.
3. The interview session.
4. Documentation of the facts and information gathered during the interview.
5. Review of the interview write up with the interviewee.
6. Correction of the write up and filing.

Some of the limitations I encountered while using these method include;

1. The time we had for the collection of the information was limited.
2. Some of the staff tried to interview were not willing to cooperate.
3. A number of the staff I had set interviews with cancelled the interview at the last
minute.
4. Some of the answers given by the staff we interviewed were general answers and
we had to make conclusions by ourself.

4.3.1 Observation

Observation is the most effective and less tedious way to research about a topic.

-This approach was good because of the following reasons

 Directness- It provides direct access to the area of interest under consideration.

Instead of relying on second hand information, such as asking people what they think
about something, you actually observe and record what you see.

 Diversity, Flexibility and Applicability -Observation can be in many forms, from

informal and unstructured approaches through to tightly structured, standardized
procedures and can yield associated diverse types of data, both qualitative and
quantitative.

 Provision of a permanent record - The fact that all observation entails some form of
recording means that it provides a permanent record of such events or behavior, thus
allowing further analysis or subsequent comparisons across time or location to be
carried out.

22
 Complementarily with other approaches-Observation can effectively complement
other approaches and thus enhance the quality of evidence available to the researcher.

4.3.1.0 Limitations of observations

 Observer Effect-This refers to the way in which the presence of an observer

in some way influences the behavior of those being observed. In order to avoid
or minimize this, methods of observation sometimes attempt to be as
unobtrusive as possible.

 Observer Bias- Observation is sometime susceptible to observer bias –

subjective bias on the part of the observer – thus undermining the reliability
and hence the validity of the data gathered. This can be because the observer
records not what actually happened, but what they either wanted to see,
expected to see, or merely thought they saw.
 Practicability- Observation is time consuming and resource intensive.
Observation may be a very desirable strategy to explore certain research
questions, but it may simply not be feasible for the researcher with limited
time and resources to carry out the observation.

4.3.2 Other sources.

The online research was based on case studies on similar systems that exist in
different countries around the world. I found out that there exists such a system in Kenya and
is highlighted in the literature review under existing similar systems.

4.3.3.0 Merits of this approach

1. It is easy to identify weaknesses in existing systems and come up with possible

improvements.
2. Is a fast method to collect information because it involves reviewing systems that
already exist.
3. It is cheap since the work which forms the basis of my analysis is readily available
unlike other methods like experimenting which require use of expensive equipment.

4.3.3.1 Demerits

1. The available source of data may be inaccessible at the time you need them.
2. The work you are using as a basis could have contained errors hence if you
happen to use it, you may end with a more errors in your project.

4.6 System development model

I will use the waterfall/incremental method in my system development. Waterfall method
specifies that each phase must be completed fully before the next phase can begin.  

23
At the end of each phase, a review takes place to determine if the project is on the right
path and whether or not to continue or discard the project. 

This method is appropriate because of the following advantages:

 Simple and easy to understand and navigate.

 Phases are processed and completed one at a time.
 Easy to manage due to the rigidity of the model – each phase has specific deliverables
and a review process.
 Works well for smaller projects where requirements are very well understood.

CHAPTER 5:

1.0 CONCLUSION AND RECOMMENDATION

we believe we have done enough research on the Project and am ready to start and complete
the project over the period specified and also make the delivery.

A lot of project and survey, as well as the documentation analysis need to be done in order to make
sure that the information are accurate and the system is more efficient and also systematic. The
project that had been done is concluding in the Literature Review. Analysis is done to make sure that
the data can be used as a guideline for developing this system. There are existing systems which
involve in this chapter. The existing system tells about how they work and what the requirements that
need from their users are. This kind of information is gathered and an analysis is done to select the
appropriate features to be developed to the new system (Development of clinic Management System
for Clinic).

Thank you in advance for your consideration.

24
The login form

This is the first form to be loaded once you run the system. Enter the username and the
password correctly, once the username and password is entered correctly, the welcome screen
will pop up as shown below:

25
Homepage form

Through this page, the user selects among the various available options, which task they
would like to carry out or the information they would like to view. If the user wishes to
register a patient’s details, then he/she opens the registration form and enters the patient’s
details and follows the steps.

26
Registration form

27
Doctor’s form
This page allows the doctor to enter confidential and referral details

28
29