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Time-Management FRA

Time management involves setting goals, priorities, and plans while avoiding procrastination. Effective time management techniques include blocking out specific times for tasks, using small pockets of free time productively, setting both long and short term goals, and monitoring progress. Common time wasters like distractions and procrastination should be limited, and saying "no" can help protect one's time. Maintaining calendars, to-do lists, and daily schedules can also help with time management.

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Mohammed Farouq
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29 views

Time-Management FRA

Time management involves setting goals, priorities, and plans while avoiding procrastination. Effective time management techniques include blocking out specific times for tasks, using small pockets of free time productively, setting both long and short term goals, and monitoring progress. Common time wasters like distractions and procrastination should be limited, and saying "no" can help protect one's time. Maintaining calendars, to-do lists, and daily schedules can also help with time management.

Uploaded by

Mohammed Farouq
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Time Management Involves

 Knowing what your goals are


 Deciding where your priorities lie
 Anticipating future needs and possible
changes
 Controlling your life by controlling your time
 Making a commitment to being punctual
 Not procrastinating
 Carrying out your plans
Time Management Tips
Time Management
Techniques
 The Set Time Method
– Block out specific times to
accomplish particular
tasks
– Example:
 Monday 1:00—2:00 Work
physics problems
 Saturday 9:00—11:30 Go
to the gym
Time Management
Techniques
 The Swiss Cheese
Approach – Example:
– Whenever you find  Arrive to class 10
minutes early and
yourself with some
brainstorm research
free time, do a small ideas
part of a larger task  While waiting for
your friend to arrive
for lunch, review
notes from today’s
History lecture
Strategies for Setting Goals
 Make your goals specific and
concrete.
 Set a completion date for your
goals.
 Set both long-term and short-
term goals.
 Develop a plan of action.
 Be consistent and persistent.
 Monitor your progress.
The Weekly Plan: Questions
to Ask Yourself
 What needs to be done?
 What will I have to do to reach the goals?
 Which tasks are more important than
others?
 How much time will each activity take?
 When will I do each activity?
 How flexible do I have to be to allow
for unexpected things?
Effective Ways for Commuters
to Use Their Time
 Audiotape lectures.
 Go over what you learned in class on your
way to or from work.
 If you carpool with others from your class,
use the time to discuss class material.
 Exchange phone numbers with other
students early in the semester.
 Create a personal commuter telephone
directory.
Forms of Procrastination
 Ignoring the task, hoping it
will go away
 Underestimating the work
involved in the task
 Overestimating your abilities
and resources
 Deceiving yourself that
mediocre performance or less
is acceptable
 Substituting a worthy but
lower-priority nonacademic
activity
Slide 1 of 2
Forms of Procrastination
 Believing that repeated “minor” delays
won’t hurt you
 Dramatizing a commitment to a task rather
than doing it
 Persevering on only one part of the task
 Becoming paralyzed when having to choose
between two alternatives

Slide 2 of 2
How to Overcome
Procrastination
 Set a deadline and
put it on your calendar.
 Become better
organized.
 Make a game of it.
 Divide the task into smaller jobs.
 Build in a reward for yourself.
Time Management Misconceptions

 Time management is nothing but


common sense. I do well in school
and I’m happy, so I must be
managing my time effectively.
 I work better under pressure and
time management would take away
that edge.
 People take time management too
seriously and that takes all the fun
out of life.
 The stuff they teach you in time
management is a lot of work. I
don’t have time for that.
Tackle Time Wasters
 Many students don’t say “no” to a request
for their time.
 Decide what you need to do and can
realistically do. Say “no” to everything else.
 Screen calls limit texting, Facebook, etc.
 Learn to say “I can’t talk right now.”
 Time wasters are often linked to a lack of
self-discipline.
Reap the Benefits of Managing
Time Effectively
 You are more productive.
 You reduce your stress.
 You improve your self-esteem.
 You achieve balance in your life.
 You conquer multitasking.
 You establish an important career skill.
 You reach your goals.
Revisit Your Values
 Knowing what is most valuable to
you gives direction to your life.
 Your energy should be oriented first
toward things that reflect the values
that are most important.
 Examine your values to help you
make time management decisions.
Creating Your Semester
Calendar
 Begin with blocking all class and lab times.
 Block all other set time obligations.
 Work
 Church
 Club/Organization Meetings
 Highlight all exams and project due dates.
 Identify routine homework days.
 Work backwards from exams and papers and
map out study/writing time.
 Include regular breaks and leisure activities.
Create and Monitor a
Weekly Plan
 Spend just 30 minutes mapping out the upcoming
week.
 Ask yourself these questions about the week:
– What do I expect to accomplish?
– What will I have to do to reach these goals?
– What tasks are more important than others?
– How much time will each activity take?
– When will I do each activity?
– How flexible do I have to be to allow for unexpected
things?
Using a Daily Planner
 Complete a term  Review your
assignment calendar daily for
preview. the current week
 Use a “week at a and upcoming
glance” organizer. week.
 Enter in due dates  It just takes a
and social events moment to review
as soon as you can. your calendar and it
can help relieve
stress.
REVISE and PREVIEW

 Immediately note all changes.


Exam/Paper due date revisions
Meeting additions/cancellations
Work schedule changes
Upcoming visitors
 Preview the upcoming week making any
adjustments.
 Preview each day to further specify plans.
Organizing Your Day

“Work smarter, not harder.”- Alan Lakein

 Set realistic goals.


 Use waiting time to review.
 Study at the same time each day.
 Divide study time into 50-minute blocks.
 Don’t forget to reward yourself!
Making Your Time
Management Plan Work
 Reduce
Distractions
 Beat
Procrastination
 Protect your
time—learn how
to say no!

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