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SERIAL NUMBER
IN SAP MM

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SERIAL NUMBER IN MATERIAL MASTER

Definition: Number which is assigned apart from the material number in SAP MM in order to
differentiate between individual pieces and other material items. The combination of material
number and serial number is unique.

Serialized inventory is the tracking of individual units using unique serial numbers. Serial
numbers are different from SKU numbers. SKU numbers identify a type of product while serial
numbers identify one specific item or a part of an item.

Example: Let us consider mobile phone for this. Each unit of mobile will be having its own serial
number.

In this scenario serial number here has uses such as:

1) Check warranty details during mobile service.
2) To check if your mobile is counterfeit.
3) Help in finding your mobile if lost or stolen.

Types of Inventory Management

Inventory Management Plant Storage Location Quantity
Normal TAGS L001 1000
Batch 1 400
Batch Management TAGS L001 1000
Batch 2 600
A1 1
A2 1
Serialized TAGS L001 4
A3 1
A4 1

Configuration Steps:

1. Serial number profile configuration. (OIS2)

2. Assign serial number profile to material master (MM01/MM02) under plant
data/storage location 2 view.

SERIAL NUMBER PROFILE CONFIGURATION

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Path: (SPRO →SAP Ref IMG →

Materials Management → Purchasing) or OLME → Serial
Numbers → Determine serial number profiles

You can use existing serial number profile or create new and add serializing procedure under that
profile as per business requirement.

Important Settings in serial number profile configuration

➢ Serial Number Existence Requirement: Indicator that determines whether the serial numbers
entered for a business transaction need to be created first as a master record in the system.

Use:
If the indicator is set, the serial numbers must be created first as a master record in the
system.
If the indicator is not set, the serial numbers are created during a business transaction.

➢ Equipment category: It is used to categorise your equipment according to broad criteria, such
as we have used it as Electrical equipment, Mechanical equipment, Instrumentation
equipment, PRT (production resources tool), Vehicles, also some category where material
serial no. functionality is used.

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➢ Stock Check for Serial Numbers: This indicator states whether the system should
perform a stock check during serial number assignment. If it should, it also establishes
with what type of notification (warning or error) the system reacts in the event of stock
inconsistencies with Inventory Management.

➢ IUID Compatible and Display UII

IUID Compatible (Serial Number Profile Compatible with IUID)

Indicates that unique item identifiers (UII) can be created for materials with the relevant
serial number profile.

Dependencies
When you set this indicator, the system checks if the procedure 'MMSL' is assigned to the
serial number profile and if this procedure is set to '03' in the column SerUsage (Serial
Number Usage).

Displaying UII

Indicates that the column for UIIs (unique item identifier) will be displayed in relevant
transaction (for example, production order).

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➢ Serializing Procedures
It is a four-digit identification code which describes a serialization procedure. Depending
on the business requirement you can set different scenarios for a serial number profile.

SerUsage (Serial number usage)

Indicator that determines for a business transaction, whether

▪ No serial numbers are assigned
▪ Serial numbers can be assigned
▪ Serial numbers must be assigned
▪ Serial numbers are assigned automatically

Dependencies
If the serial numbers are automatically assigned during a transaction, the dialog
box for creating serial numbers is not be displayed.

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EqReq (Equipment Requirement)

Entry that determines whether or not an equipment master record should be
created for each number when assigning serial numbers.

Use
If you choose the indicator "Default: Without Equipment", the user can
later decide when assigning serial numbers in the dialog box, whether an
equipment master record should still be created.
If you choose the indicator "With equipment" this is binding for the user.
The indicator cannot be reset.

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➢ Central Control Parameters for Serial Numbers

→ → →
Path: (SPRO SAP Ref IMG Materials Management Purchasing) or OLME → Serial
→
Numbers Central Control Parameters for Serial Numbers

In this step, you define a central default equipment category for the serial number management.
This equipment category is proposed by the system if the system cannot find an equipment
category in the serial number profile for a serialization operation.

Note: If you create master records for serial numbers manually the system automatically
proposes the default equipment categories defined here. The internal number range of the
equipment category you selected is copied automatically.

Serial number range (Internal Number Assignment)

Number that determines how documents are to be numbered by the system. It
indicates which number range is relevant for a document type.

The numbers assigned via this setting are irrelevant for actual serial number
management, since you work with serial numbers or material numbers in the
application transactions. The numbers assigned here, however, are keys for the
equipment file, as a basic equipment master record is created in the background for
each serial number.

For this reason, the internal number range of the selected equipment category will be
proposed.

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SERIAL NUMBER WITH EXAMPLE

Let us assume a scenario in which a charger is procured from a vendor and we want to serialize
the charger stock after we receive it i.e., during Goods receipt. Serial number can be given by us or
sometimes vendor gives us serial numbers.

During material master creation, enter the serial number profile in the plant / storage location
view.

Material Number
↓
50098

Let us assume that purchase order (5500000154) has been sent to vendor (100600). Vendor
has received the PO and he supplies charger in quantity mentioned. Now we do the Goods
Receipt when we receive the material (charger).

Case 1: When SerUsage (Serial number usage) is maintained as 02 optional for goods receipt

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When we do goods receipt, even though serial number tab is appearing in MIGO screen. It is not
mandatory to enter and we can do goods receipt without entering serial numbers for material
(charger) received.

GR Number: 5000001476

Case 2: When SerUsage (Serial number usage) is maintained as 03 obligatory for goods receipt

Let us create another PO (5500000156) for same the same vendor (100600) for 10 quantities.
When we do goods receipt, serial number tab is appearing in MIGO screen. It is mandatory to
enter it and we can do goods receipt only after entering serial numbers for material (charger)
received. If we try to post without entering the serial number. We will get the below error.

In order to proceed we need to enter the serial numbers for 10 quantities manually as shown
below.

GR Number: 5000001477

Now in order to see the serialised stock go to MMBE, enter material and plant details. Select
plant/storage location/stock quantity and click on environment option at the top. Then click on
equipment/serial number.

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To check status of material with serial number → IQ03→ enter material (50098) and serial
number (A1)

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Click on History

To know what green color represents click on Color Legend

So here green color represents Goods Receipt.

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