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Unit 1 Digital Documentation Important Questions

This document discusses digital documentation in OpenOffice, including styles, templates, images, and mail merge. It provides answers to 13 questions covering these topics. Styles allow consistent formatting and easy changes. OpenOffice supports page, paragraph, character, and numbering styles. Templates offer consistent formatting across documents and save time. Mail merge allows personalizing letters by merging a database into a template document.

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1K views7 pages

Unit 1 Digital Documentation Important Questions

This document discusses digital documentation in OpenOffice, including styles, templates, images, and mail merge. It provides answers to 13 questions covering these topics. Styles allow consistent formatting and easy changes. OpenOffice supports page, paragraph, character, and numbering styles. Templates offer consistent formatting across documents and save time. Mail merge allows personalizing letters by merging a database into a template document.

Uploaded by

tiasneha06
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Class 10 IT CODE 402

Unit 1 – Digital documentation

Q1. What are Styles ? What are the advantages of using styles?

Ans. A style is a set of formats that you can apply to selected pages,
text, frames, and other elements in your document to quickly change
their appearance.
Advantages of using styles are :
1. Styles help us to apply consistent formatting to the documents.
2. Using styles we can easily change the existing format.
3. Styles makes major formatting changes simple.

Q2. Give any four styles supported by OpenOffice.org

Ans. Four Styles supported by OpenOffice.org are.


1. Page styles include margins, headers and footers, borders and
backgrounds.

2. Paragraph styles control all aspects of a paragraph’s appearance,


such as text alignment, tab stops, line spacing, and borders.

3. Character styles affect selected text within a paragraph, such as the


font and size of text, or bold and italic formats.

4. Numbering styles apply similar alignment, numbering or bullet.


Q3. How can we create our own styles?

Ans. We can create new styles by following two ways :


1. Creating new styles from selection.
2. Dragging And Dropping To Create A Style.

Q4. Explain any four Graphic filters.

Ans. Four graphic filters are :


Invert : Inverts the color values of a color image or the brightness
values of a grayscale image.
Smooth : Softens the contrast of an image.
Sharpen : Increases the contrast of an image.
Posterize : Makes a picture appear like a painting.

Q5. Explain Image Cropping.


Ans. When you are interested in a section of the image for the purpose
of your document, you may wish to crop (cut off) parts of it. Right click
on image and select Picture from the pop-up menu. In the Picture
dialog box, select the Crop page and select the part from left, right, top
and bottom which you want to remove.

Q6. List any three methods of inserting images in a text document.

Ans. Three methods of inserting images in a text document are :


a. Drag and Drop
b. Inserting An Image From The Clipboard
c. Inserting An Image Using A Scanner
Q7. What do you understand by the terms:
a. Text Wrapping
b. Anchoring

Ans. Text wrapping refers to the relation of graphics to the surrounding


text, which may wrap around the graphic on one or both sides, be
overprinted behind or in front of the graphic.

Anchoring : It refers to the reference point for the graphics. This point
could be the page, or frame where the object is. An image always has
an anchor point.

Q8. What are templates? What are the advantages of using


templates?

Ans. A template is a model that you use to create other documents.


For example, you can create a template for business reports that has
your company’s logo on the first page. When you create a new
documents from this template will all have your company’s logo on the
first page.
One of the major advantages of using templates is the ease of updating
styles in more than one document. Another advantage is that it also
saves your time.
Q9. What is the difference between styles and templates?
Ans.

Styles Templates

1.A style is a set of formats


that you can apply to
selected pages, text, frames, 1.A template is a model that
and other elements you use to create other
in your document to quickly documents.
change their appearance.

2.Styles help to keep 2.Templates help to keep


formatting consistent in the formatting consistent across
entire document multiple documents

Q10. Explain different ways of creating a template


Ans. Templates can be created in the following two ways
1. Creating A Template From A Document
To create a template from a document:
a. Open a new or existing document of the type you want to make into a
template
b. Add the content and styles that you want.
c. From the main menu,
choose File > Templates > Save.
d. The template dialog box open.
e. Type the name of the template.
f. Click OK to save the new template
2. Creating A Template Using A Wizard
a. From the main menu, choose File > Wizards > [type of template
required]
b. Follow the instructions on the pages of the wizard.
c. In the last section of the wizard, you can specify the name and
location for saving the template.
Q11. Explain Mail Merge.
Ans. A mail merge is a way to take a letter you’ve written and send it
to a whole bunch of people, personalizing it with information about them
so they might think that you typed that letter personally for them. In
short, it’s a way to be personal, yet efficient.
Mail merge Procedure:
Step 1: Open Text document and type the content.
Step 2: Click on ‘File’ New Spreadseet. Fill the address details in the
spread sheet. Save it.
Step 3: Click on ‘File’ New Database. Dialog will open, in that select the
option ‘Connect to an existing database’ and select ‘spreadsheet’
from the drop down list. Save it.
Step 4: Press F4.
Step 5: Click Tools Mail merge Wizard and continue till ‘Personalize
Document’ and Click on ‘Edit Individual Document’.
Spet 6: Save the document.
Q12. What are advantages of Mail Merge?
Ans. Advantages of mail merge are :
1. It saves our time and efforts.
2. It helps to create multiple personalized letters in a very less time.
3. It also help to keep the formatting consistent in all the letters.

Q13. Give examples of databases in which the Data Source can be


created.
Ans. MySQL, MSACCESS, ORACLE.

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