SHS

Reading and Writing Skills

Module 6
Purposeful Writing for Professions
Reading and Writing Skills
Module 6 – Purposeful Writing for Professions
First Edition, 2021

Copyright © 2021
La Union Schools Division
Region I

All rights reserved. No part of this module may be reproduced in any form
without written permission from the copyright owners.

Development Team of the Module

Author: Philip D. Sapasap, T-III

Editor: SDO La Union, Learning Resource Quality Assurance Team

Illustrator: Ernesto F. Ramos Jr., P II

Management Team:

Atty. Donato D. Balderas, Jr.

Schools Division Superintendent

Vivian Luz S. Pagatpatan, Ph.D

Assistant Schools Division Superintendent

German E. Flora, Ph.D, CID Chief

Virgilio C. Boado, Ph.D, EPS in Charge of LRMS

Belen C. Aquino, EPS in Charge of English

Michael Jason D. Morales, PDO II

Claire P. Toluyen, Librarian II

PURPOSEFUL WRITING
FOR PROFESSIONS

This module entitled Purposeful Writing for Professions is designed for use by
you, senior high learner who wants to develop your writing skills in composing
professional correspondence. This is divided into different parts such as target,
jumpstart, discover, explore, deepen, and gauge. All these parts are designed to
enable you to meet the competencies prescribed in the Reading and Writing Skills
subject.

Introduction
Literacy and technology are both necessary and inseparable in your career as
a student. These help you to become an active participant and meaningful member
in a community where academic and professional discourse are imperative. Thus,
having the knowledge and skills to communicate within and across these
disciplines gives you an advantage as you journey to your pre-university career.
After going through this module, you are expected to:

 identify the unique features and requirements in composing

professional correspondence; and
 compose professional correspondence following the properties of well-
written texts and process approach to writing.

Before going on, check how much you know about this topic. Answer
the pretest on the next page in a separate sheet of paper.

1
Pretest

Directions: Read each of the following statements. Then choose the letter of the
correct answer. Use a separate sheet of paper for your answers.
1. It is a written compilation of one’s education, work experience, credentials, and
accomplishments.
A. Cover Letter
B. Resume
C. Employment application letter
D. College admission letter
E.
2. The following are types of résumé format EXCEPT _____________.
A. Chronological
B. Functional
C. Hierarchical
D. Hybrid

3. Which of the following should NOT be part of a resume?

A. Employment history
B. Contact information
C. Religious affiliation
D. Education

4. This reflects the applicant’s career goals and intention for applying for the job.
A. Educ. Background
B. Objective
C. Skills/Expertise
D. Work Experience

5. In which section of a resume would you include your contact details?

A. Achievements
B. Heading
C. Skills/Expertise
D. Work Experience

2
Preparing a Résumé

Target

In this lesson, you are expected to:

 identify the unique features, parts, and requirements in writing a résumé;
and write a sample résumé.

Jumpstart

Activity 1: Let’s Work and Learn!

Directions: Identify the different parts of a résumé. The first part is already given
as an example. Use a separate sheet of paper for your answers

References

Heading

Objective

Education

Additional
Skills Work
Experience

3
Discover

Have you ever seen a resume? Did you know that this is the first
document that a hiring employer will look at when reviewing your application?
With your application letter attached to it, these documents are necessary to
establish your academic and career background, and for you to win an interview
from a potential employer. Writing a resume is a skill not everyone is born with it.
Fortunately, this skill can be acquired through researching. Keep in mind that
acquiring the skills of writing a job summary, skills and experience in the most
appealing way could open doors to future opportunities. It also becomes
beneficial throughout your career.
Resume is derived from the French word résumer which means “sum up.”
Basically, it contains a written summary of an applicant’s education, work
experience, accomplishments, and needed skills for the job. As part of the
application process, an applicant is required to submit a resume with cover letter.
Since to win an interview is one specific purpose of resume, it is important to put
effort and time in developing and maintaining an accurate and updated resume.
When writing a resume, it is very necessary to choose the resume format
that best highlights your education, skills and experience. Accordingly, hiring
employers and other staffing professionals spend less time on applicants resume.
Thus, impressive content of your resume is important to pass the cut.
In Senior High School, you are expected to choose among the four exit
points which are employment, entrepreneurship, higher education, or skills
development. Whichever exit point you are most likely to choose after senior high
school, it is a requirement for you to craft a powerful resume.

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In choosing a resume format, you can use the diagram below as your guide.

The Three Types of Resumes

The table below shows the difference among the three types of resumes.

What headings
When do you use this
Types What is this format? should you use
format?
with this format?
 The chronological resume  Your career history  Personal Details
is the most commonly shows growth and  Career Objective
used. It lists work development  Employment
experience in reverse time  Your career objective is History
order (i.e. most recent very similar to your  Education
work experiences first) work experience  Professional
Chronologi with an emphasis on  Your previous employer Associations
cal responsibilities and has been prestigious  Referees
Resume accomplishments.  You’re applying for a job
 A chronological resume in a highly traditional
provides clear information field or organization
in job titles, areas of
responsibility, periods of
study and employment.

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The chronological format
spells out your job history
from the most recent job
backwards with the most
recent job having the
greatest emphasis.
 The functional resume is  You are a new graduate  Personal Details
designed to stress the with little experience  Career Objective
qualifications of the job  Your career objective is  Selected
seeker with less emphasis very different from your Achievements or
on specific employers and experience. Accomplishments
dates. Some functional  Your work history is (relevant to the
resumes don’t include a spotty and patchy position)
Functional work history. However,  You have been absent  Business
Resume not including a work from the job market for Experience
history may create large any length of time. (include work
questions in an experience – paid
employer’s mind, so it is a and unpaid,
good idea to include it. placements,
cooperative
positions, etc)
 Professional
Associations
 Education
 Referees
 A combination of  You want to give the  Personal Details
chronological and employer a snapshot of  Career Objective
functional formats in the your relevant skills but  Education
one resume. The most also want to show you  Employment
popular resume format. have a work history. History
Used to modernize  You have limited work  Skills
chronological resumes experience in the field  Professional
Combinati and tailor your skills to you are applying for, Associations
on or the job. but work experience in  Extracurricular
Hybrid other fields. Activities/Interes
Resume  You are applying for a ts
job in a highly  Referees
traditional field (e.g.
law, accounting) or the
employer has requested
a chronological format
but you have a patchy
or limited work history.
 You are a mature-age
student with extensive
work history but are
looking to move into a
new industry. You want
to show you have a
work history but also
highlight relevant skills.
(Source: https://latrobe.careerhub.com.au/resources/careermodules/module1/unit4/unit04_03.html)

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Sample Chronological Resume

Napoleon G. Santos
2505 Patac, Sto. Tomas, La Union
Phone: (02) 123 4567
Mobile: (+63) 912 345 6213
e-mail: [email protected]

To seek an entry level in bar waiter position with focus on serving

alcoholic and non-alcoholic beverage, up selling the drinks and taking
order from guests.
EDUCATION
2010 – 2014 Bachelor of Hotel and Restaurant Management
Polytechnic College of Luzon

WORK EXPERIENCE
2014-2016 Service Crew
JoeyBee Inc.
 Served alcoholic and non-alcoholic beverages
Prepared food and maintained cleanliness

ADDITIONAL SKILLS
 Good communicator
 Flexible and reliable Service Crew

REFERENCES
Name Name
Position Position
Company Company
Cellphone Number Cellphone Number
Email Address Email Address

7
Sample Functional Resume

Napoleon G. Santos
2505 Patac, Sto. Tomas, La Union
Phone: (02) 123 4567
Mobile: (+63) 912 345 6213
e-mail: [email protected]

QUALIFICATIONS SUMMARY
Good communicator, a flexible and reliable Service Crew with
two years experience in providing customer service, preparing food
and maintaining cleanliness of the store.

EXPERTISE AND ACHIEVEMENT

Selling/Order-taking
Served alcoholic and non-alcoholic beverage, upsold the drinks
and took order from guests.
Customer Service
Managed a positive relationship with customers to provide
quality service and ensure that all problems are solved quickly and
efficiently.
Achievement
Awarded as best service crew dated January 2015.

WORK EXPERIENCE
Service Crew
JoeyBee Inc.
2014-2016

EDUCATION
Bachelor of Hotel and Restaurant Management
Polytechnic College of Luzon
2010 – 2014

REFERENCES
Name Name
Position Position
Company Company
Cellphone Number Cellphone Number
Email Address Email Address

8
Sample Combination or Hybrid Resume

Napoleon G. Santos
Address: 2505 Patac, Sto. Tomas, Mobile: (+63) 912 345 6213
La Union, Philippines e-mail: [email protected]

OBJECTIVE
To seek an entry level in bar waiter position with focus on
serving alcoholic and non-alcoholic beverage, up selling the drinks and
taking order from guests.

EDUCATION
Bachelor of Hotel and Restaurant Management
Polytechnic College of Luzon
2010 – 2014

RELEVANT SKILLS
Selling/Order-taking
Served alcoholic and non-alcoholic beverage, up sold the drinks
and took order from guests.
Customer Service
Managed a positive relationship with customers to provide
quality service and ensure that all problems are solved quickly and
efficiently.

WORK HISTORY
2014-2016 Service Crew
Joey Bee Inc.
Served alcoholic and non-alcoholic beverages
Up sold drinks
 Took order from guests
 Provided customer service
 Prepared food and maintained cleanliness

REFERENCES
Name Name
Position Position
Company Company
Cellphone Number Cellphone Number
Email Address Email Address

9
After learning and choosing among different resume formats, you
need to put sections in correct order. Remember that sections that must
be included in your resume will heavily depend on your chosen format.

The Seven Essential Sections of a Resume

1. Heading. The resume heading contains basic information about the applicant. This
includes the applicant’s complete name, current address, contact details such as
phone number, cellphone number or e-mail address. The heading can be written in
the center or on the left-side.
Example:
Napoleon G. Santos
2505 Patac, Sto. Tomas, La Union
Phone: (02) 123 4567
Mobile: (+63) 912 345 6213
e-mail: [email protected]

2. Objectives. The resume objectives or career objectives reflect the career goals and
intention for the job application of an applicant. These objectives must be specific
and direct so that the employer can easily know what to expect from you.
Example:
Seeking an entry level in bar waiter position with a focus on serving
alcoholic and non-alcoholic beverage, up selling the drinks and taking order from
guests.
3. Professional Summary. Also referred to as ‘career summary’ or ‘career profile’, the
professional summary showcases your valuable and recent job experience,
including your soft skills.
Example:
Good communicator, a flexible and reliable Service Crew with two years
experience in providing customer service, preparing food and maintaining
cleanliness of the store.
4. Expertise and Achievement. Also referred to as ‘professional skills’ or
‘qualification’ of the applicant, expertise and achievement includes personal and
technical skills including the certifications and recognition received.
Example:

 Order-taking skills
 Awarded as best service crew dated January 2015.
 Excellent in persuading customers to try new food product.

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5. Work Experience. Also referred to as "employment history," "relevant experience",
or "work history," work experience includes all the applicant’s previous
employment related to the job he/she is applying for. In case an applicant doesn’t
have any work experience yet, it is required to write first his/her educational
background, and the optional part which is the Training and Seminar Attended.

Example:
Service Crew
JoeyBee Inc.
(June 2014 to July 2016)

6. Educational Background. Also labeled as Academic Qualification, the educational

background section contains the applicant’s degree together with his/her major,
minor or field of concentration, school and year attended.
Example:
Bachelor of Hotel and Restaurant Management
Polytechnic College of Luzon
2010 – 2014
7. References. This section in a resume provides contact and background
information on professional references. These references will provide employers
information about you and your work. Ideally, this includes two to three references
at the bottom of your resume.

Tips for Effective Resume Writing

1. Use consistent spacing throughout, and evenly sized margins on all sides if
possible.
2. Stick with traditional formatting: white page, black text, readable font.
3. Choose a non-decorative font such as Arial, Times New Roman, Calibri, Helvetica,
or Georgia.
4. Ideally, your font size should be no larger than 12 and no smaller than 10.5.
5. One-inch resume margins are standard and especially useful for job applicants
without much experience.
6. Use action verbs to describe your experience: (e.g., “developed”, “increased”,
“solved”, etc.).
7. Briefly discuss your responsibilities and include statistics that will help the
employer with the order of magnitude.
8. Only include significant accomplishments if, in fact, they are important; otherwise
you risk “cheapening” your qualifications.
9. Do not exaggerate the importance of your achievements.

11
10.Omit personal information such as age, marital status, height, weight,
gender and religious affiliation.
11.Minimize jargon and abbreviations and be concise.
12.Always submit or mail a cover letter with your resume.

Explore

Here are some enrichment activities for you to work on to master and strengthen
the basic concepts you have learned from this lesson.
Watch and Learn!
Activity 1. Hone your knowledge on writing a resume by checking the website
below. After viewing the YouTube video, share your insights.

How to Write a Great Resume and Cover Letter-Spencer, Linda

 https://www.youtube.com/watch?v=PAthQKLhBTs

After watching the video, I learned that …

______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________

12
Fill Me Out!
Activity 2. Think of content that you will include in your resume. Be
guided with the entries in the given worksheet below. Use a
separate sheet of paper for your answers.

Source: http://www.readwritethink.org/files/resources/30847_ideas.pdf

13
Think Critically!
Activity 3. Study the sample resumes below and on the next page, then write
your observations on a separate sheet of paper.

Resume 1

__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________

14
Resume 2

__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________

15
Deepen
Activity 4. At this point, read the information about an applicant below
and put the necessary and correct entries on his resume.

[email protected] English Teacher- Saint Mary’s

(+63)910-1234567 Academy (2014-2016)
• Taught 7th and 8th graders with
Cabaroan, Sto. Tomas, La Union 2505 up to 30 per class.
• Attended trainings on K-12
Jose D. Bayani curriculum program.
• Coached learners in Campus
Journalism and Public Speaking
competitions.

English Teacher- Sto. Tomas National

High School (2016 – 2019)
Maria Josefa, OIC Principal, • Taught 10th grade classes with up
Saint Mary’s Academy, Consolacion, to 40 students per class.
Agoo, La Union (+63)9171234567 • Coached learners in Campus
Journalism and Public Speaking
Bachelor of Secondary Education competitions.
Major in English • Met with parents and guardians
Don Mariano State University quarterly to discuss learners’
Consolacion, Sto. Tomas, La Union academic performance and school
2010- 2014 conduct.

Name
Address
Email
Mobile
Number
Education

Work
Experience

Achievements

Reference

16
Let’s Write!

Activity 5. Consider that you are a fresh graduate from senior high school or college
and you are planning to apply for a job. Look for job vacancies in newspapers or in
the internet and write a resume that is aligned to the job you like. Please use a
sheet of paper for your resume.

Let’s Reflect!

Activity 6. Make a reflection of your learning on resume writing by completing the

chart below. Use a separate sheet of paper for your reflections.

What were your thoughts about writing a resume before the discussion of this
lesson?
I thought that…
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________

What new learning have you gained after taking up this lesson?
I learned that…
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________

17
Gauge

Directions: Read carefully each item. Use a separate sheet for your answers. Write
only the letter of the best answer for each test item.

1. What résumé format is best used if the applicant is applying for a job related
to his previous experiences and has ten to fifteen years work experiences?
A. Chronological Format
B. Functional Format
C. Hybrid Format
D. Combination Format

2. Which part of the résumé is used to reflect the applicant’s career goals and
intention for applying the job?
A. Professional Summary
B. Heading
C. Objectives
D. Educational Background

3. The following are types of résumé format except:

A. Chronological
B. Hybrid
C. Functional
D. Hierarchical

4. What information should be left-off of a resume?

A. Accomplishments
B. Experiences
C. Hobbies
D. Awards

5. When asked to provide 2-3 professional references, this means:

A. My parents, siblings, or other family members.
B. Uncle Bobby, who is the manager of a fast-food restaurant.
C. My former boss, officemates, or college professors.
D. My cousin who is a police officer.

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Writing Application Letters

Target

In this lesson, you are expected to:

 identify the unique features, parts, and requirements in writing
application letters; and
 write an application letter.

Pretest
Directions: Read each of the following statements. Then choose the letter of the
correct answer. Use a separate sheet of paper for your answers.
1. Which of the following letter is attached in the resume as the applicant
applies for a job?
A. Employment Application Letter
B. Portfolio of the Applicant
C. Purpose Letter
D. Letter of Proposal
2. Employment Application Letter is also known as ___________.
A. Job Application Letter
B. Cover Letter
C. Application Work Letter
D. Letter to Cover
3. Which of the following is the type of letter written by the sender to briefly
discuss the intention in attending the college program?
A. Employment Application Letter
B. Admission Essay
C. Request Letter
D. Letter of Intent
4. Which of the following letter format is mostly used in writing the
Employment Application Letter?
A. Monoblock format
B. Full block format
C. Semi-block format
D. Modified block format

5. It includes information on the job the applicant is applying for, where the job
posting was seen, and the skills and experiences the applicant possesses.
A. Introduction
B. Body
C. Conclusion
D. References

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Jumpstart

Activity 1: Let’s Work and Learn!

Directions: Identify the different parts of an application letter by choosing
from the pool of choices inside the box. Use a separate sheet of
paper for your answers.

Complimentary Close Body Date Heading

Signature and Sender’s Identification Inside Address Salutation

1.

2.

7.

6.

5.

Sincerely,
3.

4.

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Discover

Senior High School is said to be the preparation for the different career exits
such as the higher education and employment. Thus, entering a new career as a
high school graduate requires you to possess the skills needed on responding to
written communications. Having the ability to write a letter will increase your
chances of landing your dream job, or maybe admitted to the university that offers
the course and major you want to take up.
College Admission Letter, also referred to as the “letter of intent,” is a
requirement letter for admission in a college or university. Usually, it is a one-page
letter which concisely discusses your intention for attending the college program.
Employment Application Letter, also referred to as the "job application
letter" or "cover letter", is a one-page letter attached to the resume when applying
for jobs. The purpose of writing the employment application letter is to highlight the
applicant’s experiences and personal qualities for him to be considered for an
interview schedule, as well as with the available job position.
It must be put in mind that before sending your application letter, it should
be positively and professionally written, and free from any errors. Any mistake or
inconsistency may create a negative impression on you as an applicant.

Parts of a Professional Letter

1. Heading. The sender's address usually is included in letterhead. If you are
not using letterhead, include the sender's address at the top of the letter one
line above the date. Do not write the sender's name or title, as it is included
in the letter's closing. Include only the street address, city, and zip code.

2. Date. The date line is used to indicate the date the letter was written.
However, if your letter is completed over a number of days, use the date it
was finished in the date line.

3. Inside Address. It contains the name of the college or university admission

head, his job title (if applicable) and the address of the university. It is the
address of the receiver. Skip a line between the heading, date, and inside
address.

4. Salutation. It is the line that begins with the word "Dear..." Place a colon (:)
at the end of the salutation. Use Mr. for men and Ms. for women. Try to
obtain a name to which you can address your letter. If the name has not
been obtained, address it as “Sir/Madam”.

21
5. Body. The body is the main part of the letter which includes the course you
are interested in, reason for choosing the university, description of academic
interest, the basis for them to consider your application, and plans, if any.
Last part will be your request to consider your application for admission and
information on how to contact you.

6. Complimentary Close. It is a polite way of finishing the letter. Remember

that it always ends with comma (,).

7. Signature. This is the last part of the letter. Write your name on the first
line and your title (if applicable) on the second line. Then sign directly above
the typed name.

Letter Formats
The format, including the content and tone of the employment application
letter, depends on the applicant’s preference. Employment application letter or
cover letter has three different formats: full block, modified block and semi-block
format. The content in a cover letter are all the same and will vary on the format or
on the placement of each part.

FULL BLOCK MODEFIED BLOCK SEMI-BLOCK

1. Full Block Format. This is the most common layout used in writing cover letter.
In this format, all parts are justified to the left.

2. Modified Block Format. Modified block is a type of format where applicant’s

address, complimentary close, signature and sender’s identification is shifted to
the right side. Note that the first sentence in the body or in each paragraph is
not indented.

3. Semi-Block Format. The least used format is the semi-block. It is almost the
same as the modified block format; however, the difference is that the first
sentence in each paragraph is indented

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4. Sample College Admission Letter (Full Block)

23
Sample Employment Application Letter (Full Block)

24
Explore

Here are some enrichment activities for you to work on to master and
strengthen the basic concepts you have learned from this lesson.

Activity 2. Arrange me!

Directions. Arrange correctly the parts of an employment application letter in a full-
block format. Use a short bond paper for this activity.

A. Mr. Chucka U. Rivera

Human Resource Manager
The Palace Pool Bar and Restaurant
Diego Silang St., AFPOVAI
Taguig City 2122

B. Sincerely,
(Signature)
Antonio Aguilar

C. February 01, 2016

D. Dear Mr. Rivera:

E. My skills and experiences are included in the resume attached on this letter.
Thank you for taking time in processing my job application papers and I look
forward to meet you at your earliest convenience.

I am writing to express my interest in the Managerial Position posted at

Jobstreet.com last February 12, 2016. As per the qualification posted in
your advertisement, I consider myself as one of the qualified applicant for
the said position.

Aside from being a graduate of University of the Philippines, I also have five-
year industry experience in managing a local fast-food chain. I am applying
in your good office because I am seeking for a career growth which I believe
your company can provide.

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Let’s Apply for Work!
Activity 3.1 Role play a job interview.
Situation. You are a fresh graduate in senior high school and plan to apply
for work. Choose a job based on your strand for your interview.
Process. 1. Use your mobile phone to record a video of your job application;
2.1. Take turn in playing the role of both the ‘interviewer’ and the
‘applicant.’ You may change your outfit to distinguish the role
of one with the other. You can also utilize any editing app to
edit your video;
Note: Recorded output will be submitted to the teacher via
Facebook messenger or in a flash drive.
2.2. In case you don’t have any gadget to use to record your role
play, just write in a separate sheet of paper your responses to
the questions of the interviewer.

Interviewer’s Questions
1. Tell me about yourself. Why do you apply for this job?
2. What do you consider to be your strengths and weaknesses?
3. Where do you see yourself 5 years from now?
4. Why should we hire you?
5. What can you contribute to our company?
6. Have you experienced conflict in work or in your studies? How were you
able to resolve the conflict?

Reflect!

Activity 3.2. How could you improve your skills in responding to questions of
an employer in a job interview? Use a separate paper for your
answer.

________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
_______________________________________________________

26
Let’s React!

Activity 4. Identify the strengths and weaknesses of the sample cover letter
below and write them in the table. Use a separate sheet of
paper for your answers.

Strengths Weaknesses

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Deepen

Let’s Write!
Activity 5. Write an application letter on a job of your choice. You can look for job
vacancies in the internet or in newspapers and use these pieces of information in
your letter. Use a short bond paper for your letter.

Let’s Reflect!

Activity 6. Make a reflection of your learning on application letter writing by

completing the chart below. Use a separate sheet of paper for your reflections.

What were your thoughts about writing a resume before the discussion of
this lesson?
I thought that…
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________

What new learning have you gained after taking up this lesson?
I learned that…
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________

28
Gauge

Directions: Read carefully each item. Use a separate sheet for your answers. Write
only the letter of the correct answer for each test item.

1. Which of the following letter format is mostly used in writing the Employment
Application Letter?
A. Modified block format C. Semi-block format
B. Full block format D. Monoblock format
2. Which of the following complimentary close will you use when writing to the
school principal?
A. “Best,”“ C. Faithfully yours,”
B. “Your friend,” D. Truly yours,”
3. What makes a good employment application letter?
A. The employment application letter must be written in a professional
manner.
B. The employment application letter must be at least two pages in
length.
C. The employment application letter must have some grammar errors.
D. The employment application letter must have informal language.
4. Which of the following statements is true about employment application letter?
A. Employment Application Letter is attached in the college admission
form.
B. Employment Application Letter is attached to the resume.
C. Employment Application Letter is attached to the curriculum vitae.
D. Employment Application Letter is attached to the position paper.
5. You are writing to the manager of Max Petrol Station to ask about vacancies
for part-time work. It's on Summerhill Road, Castletown, Dublin. You do not
know the name of the manager. How would you write it on the inside address?
A. Max Petrol Station C. The Manager
Summerhill Road Summerhill Road
Castletown, Dublin Castletown, Dublin

B. The Manager D. Summerhill Road

Max Petrol Station Castletown, Dublin
Summerhill Road Max Petrol Station
Castletown, Dublin The Manager

29
Forms of Office Correspondence

Target

In this lesson, you are expected to:

 identify the different types of office correspondence; and
 write different types of office correspondence.

Pretest

Directions: Read each of the following statements. Then choose the letter of the
correct answer. Use a separate sheet of paper for your answers.

1. The other term for Office Correspondence is ______________________.

A. Business Correspondence
B. Official Correspondence
C. Writing Communication
D. Business Letter

2. A type of office correspondence which is used to communicate information

from one company to another.
A. Business Memo
B. Business Letter
C. Business E-mail
D. Business Correspondence

3. What are the four parts of the memorandum heading?

A. TO, FROM, SUBJECT, DATE
B. FROM, TO, CC, BCC
C. TO, FROM, TIME, SUBJECT
D. TO, FROM, DATE, SUBJECT

4. Which of the following statements is the most appropriate to use in writing

an office correspondence?
A. “To cut the story short, I am a demanding person.”
B. “Sorry we are busy at the moment”
C. “I am really disappointed with your service”
D. “We apologize for the delay of our response”

5. The heading, body, special notations and attachments are all parts of
______________________.
A. Business Correspondence C. Memorandum
B. Email Correspondence D. Letter

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Jumpstart

Activity 1: Let’s Work and Learn!

Directions: Identify the different parts of each business correspondence in the box
and write them inside the bubbles. Answers may be repeated.

Heading Complimentary Close Body Date

Special Notation Attachment Inside Address
Signature E-mail Address Salutation

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Discover

In the world of education, business, and communication, letters play

a very essential role. Through writing letters, we can communicate our ideas and
emotions to our family, friends and other people. In education, it helps students to
get details about the course offered, requirements for admission, tuition fees, and
the like. While in the business sector, it is essential in communicating business
information to customers or suppliers—a letter of complaint can be one of
those. In short, a major role is played by writing letters in our lives and it
takes a good and exciting deal to learn the process of writing the various
forms of office correspondence.
Office correspondence, also known as the ‘business correspondence,’
is a written exchange of internal and external communication to support all
business processes. It has three major forms including business letter,
business memo, and business e-mail that may be used for internal and
external communication. Internal correspondence means that there is
communication or agreement between departments or branches of the same
company, while external correspondence means that the communication is
between the company and another organization or firm. The purpose of the
correspondence is to communicate the information in a clear and
professional way. (Source: Quipper.com)

https://bit.ly/3kwz09z

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Three Major Forms of Office Correspondence

A. Business Letter is the traditional way of communicating information from one

company to another or used in external correspondence. The format can
either be full block, modified block and semi-block. The format used in
writing a business letter depends on the requirements set by the company.
Different types of letters are sales letter, order letter, complaint letter,
inquiry letter, adjustment letter, acknowledgement letter, follow-up letter,
acknowledgement letter, cover letter, letter of recommendation and letter
of resignation.

Sample Letter of Inquiry

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B. Business Memorandum or Memo is a written communication strictly between
the company’s offices to another, or used in internal correspondence. The
difference between a memo and a letter is that the memo has its title line and
series number. The employees tend to read if the title line is related to their job
description. It is also used to implement internal guidelines of procedures that
the employees must follow.

Sample Memorandum

(Source: https://owl.purdue.edu/owl/subject_specific_writing/professional_technical_writing/memos/sample_memo.html)

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C. Business E-mail is an office correspondence that can either be internal or
external. There is no required format in writing e-mail correspondence but it is
expected that the writer maintains a professional tone. Note that the header of
the letter is written on the blank fields including the ‘from’ and ‘to’ fields. ‘From’
contains e-mail from the sender while the field ‘to’ contains the email of the
recipient.

Sample E-mail

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36
Explore

Here are some enrichment activities for you to work on to master and
strengthen the basic concepts you have learned from this lesson.

Activity 2. Arrange me!

Directions. Arrange correctly the parts of a business letter using a full-block format.
Use a separate sheet for writing.
Mr. Chito Mirinda
Human Resource Manager
Areflor Funeral Homes
Brgy. West Rembo, Makati City

2215 Lifehouse St.

Project 2, Quezon City

Dear Mr. Mirinda:

(Signature)
Ms. Letecia Alvarado
Human Resource Manager
The Good Keeper Manpower Agency

Sincerely,
February 24, 2016
I am writing to ask if you have found a person to fill up the position of
Operations Manager as posted on your website. We currently have two
qualified applicants that fit the position.
Thank you and more power!
Attached herewith are the resumes of the applicants, for your perusal. We
look forward to work with you again and hope to hear feedback from you.

Activity 3. What am I?
Directions. Name the given parts of a letter.
1. Dear Ms. Garcia -
________________________
2. Respectfully yours, - ________________________

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3. February 1, 2019 -
________________________
4. My sincerest appreciation for sending us a copy
________________________
of the pricelist of books we need for the project.
5. Philip Marquez -
________________________
6. MS. KATHLYN GARCIA -
________________________
Sulat Publishing House
188 Quezon Avenue
Quezon City

Deepen

Activity 4. Let’s Write!

Directions. Write a memo for the given scenario below. Post it privately in Facebook
and tag at least five of your classmates.
“You work as a clerk in the personnel department. For the past six years you
have taken your vacation in the usual summer months. This year, however, your
sister is getting married and you will need to travel out of town and would like to
take your two-week vacation in October. You are aware that vacation leave is not
normally granted at this time of year, but feel your reasons are valid. Write a memo
to your unit head, Mr. Roberts, to inform him of your situation and request your
vacation for October.”

Activity 5. Your E-mail!

Directions. Choose a partner from your strand and exchange emails with each
other using any of the given situations below.
1. Complain about the wrong item you received from an online shopping
website.
2. Get in touch with a friend who currently lives in the US.
3. Politely decline your friend’s invitation for her birthday party.
4. Ask for permission to take a two-week vacation.
5. Submit a late output to your professor in Statistics and Probability.

38
Activity 6. Let’s Reflect!
Directions. Make a reflection of your learning on writing various office forms of
correspondence by completing the chart below. Use a separate sheet of paper for
your reflections.

What were your thoughts about writing various forms of office correspondence
before the discussion of this lesson?
I thought that…
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________

What new learning have you gained after taking up this lesson?
I learned that…
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________

39
Gauge

A. Directions: Read carefully each item. Use a separate sheet for your answers.
Write only the letter of the correct answer for each test item.

1. What do you call the written form used to exchange internal and external
communication to support all business processes?
a. Office Correspondence
b. Memorandum
c. E-mail
d. Inquiry Letter

2. The communication or agreement between departments or branches of the

same company is known as _____________________.
a. Internet Correspondence
b. Internal Correspondence
c. International Correspondence
d. External Correspondence

3. When do we use the “Cc” field in an e-mail?

a. When we are sending a direct message to someone
b. When we want to send a copy of the email to people who are not meant to
be the direct recipients of the message
c. When we want the recipients to be ‘blind’ to other recipients’ email address
d. The “Cc” field is usually out of usage

4. Which of the following is NOT a common type of business letters?

a. Resignation letter
b. Letter of inquiry
c. Congratulatory letter
d. Application letter

5. Which of the following is NOT a necessary part of a business letter?

a. Name and Signature of the Sender
b. Formal Salutation
c. Date the letter is sent
d. Warm and polite closing

B. Write your Application Letter to your chosen company (10pts)

40
References
Buluran, C. C. (2006). Fundamentals of research business correspondence.
Valenzuela, MM: Mutya Publishing House.
Career Modules (2019). How do I decide what resume format to use?
https://www.seek.com.au/career-advice/what-is-a-resume
Cornell (2019). Resumes, Cover Letters, and Professional Correspondence.
https://as.cornell.edu/resumes-cover-letters-and-professional-
correspondence
Jobstreet (2016). Application letter sample for fresh graduates
https://www.jobstreet.com.ph/career-resources/application-letter-
sample-for-fresh-graduates#.XFBTYVUzaUk
People, Data, and Solution. (2019) How to Prepare a Resume.
http://www.pdsinc. com/how-to-prepare-a-resume/
Quipper (2019). Professional Writing. Quipper.com
Read, Write, Think (2019). Ideas.
http://www.readwritethink.org/files/resources/30847 _ideas.pdf
Task-Based Activities for LBS (2020).
https://taskbasedactivitiesforlbs.ca/content/write-business-memos
Galang, et. al (2020). Self-Learning Kit for Senior High School. Reading
and Writing Skills

Answer Key
Purposeful Writing for Professions
Pre-Test
1. b
2. c
3. c
4. b
5. b

Name Jose D. Bayani

Address Cabaroan, Sto. Tomas, La Union 2505
Email [email protected]
Mobile Number (+63)910-1234567
Education Bachelor of Secondary Education
Major in English
Don Mariano State University
Consolacion, Sto. Tomas, La Union
2010- 2014
Work English Teacher- Sto. Tomas National High School (2016 – 2019)
Experience • Taught 10th grade classes with up to 40 students per class.
• Coached learners in Campus Journalism and Public Speaking
competitions.
• Met with parents and guardians quarterly to discuss learners’
academic performance and school conduct.
English Teacher- Saint Mary’s Academy (2014-2016)
• Taught 7th and 8th graders with up to 30 per class.
• Attended trainings on K-12 curriculum program.
• Coached learners in Campus Journalism and Public Speaking
competitions.

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Achievements  Best English Teacher (2018)
 Outstanding English Teacher of the Year (2019)
Reference Maria Josefa, OIC Principal,
Saint Mary’s Academy, Consolacion, Agoo, La Union
(+63)9171234567
Deepen

Gauge
1. a
2. c
3. d
4. c
5. c

Application Letter

Pre-Test
1. a
2. b
3. d
4. b
5. b

Jumpstart
1. Heading
2. Date
3. Complimentary Close
4. Signature and Sender’s Identification
5. Body
6. Salutation
7. Inside Address

Gauge
1. b
2. d
3. a
4. b
5. b

Forms of Office Correspondence

Pre-Test
1. a
2. b
3. d
4. d
5. c

Jumpstart
1. Business Letter (Heading, Date, Inside Address, Salutation, Body, Complimentary
Close, Signature)
2. Business Memo (Heading, Body, Special Notation, Attachment)
3. E-mail (Email Address, Heading, Salutation, Body, Complimentary Close,
Signature)

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Activity 2. Arrange me!
2215 Lifehouse St.
Project 2, Quezon City

February 24, 2016

Mr. Chito Mirinda
Human Resource Manager
Areflor Funeral Homes
Brgy. West Rembo, Makati City

Dear Mr. Mirinda:

Sincerely,
I am writing to ask if you have found a person to fill up the position of Operations Manager
as posted on your website. We currently have two qualified applicants that fit the position.
Attached herewith are the resumes of the applicants, for your perusal. We look forward to
work with you again and hope to hear feedback from you.
Thank you and more power!
(Signature)
Ms. Letecia Alvarado
Human Resource Manager
The Good Keeper Manpower Agency

Activity 3. What am I?
1. Salutation
2. Complimentary Close
3. Date
4. Body
5. Sender’s Identification
6. Inside Address

Gauge
1. a
2. b
3. b
4. c
5. c

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