1.

Introduction
After completion of compulsory courses for BBA & BS Commerce, the students are
required to undertake internship training programme in an organization for a period of 6-
8 weeks.
The internship enables the students to understand, how the theoretical knowledge can be
applied to the practical situations. The organization selected should be well established.

After completion of the internship, the students are required to submit a draft copy of
internship report to the supervisor. In case the report is not up to the prescribed standard
the students would be asked to improve it as per comments of the supervisor and
resubmit. The students who submit pass result cards of all the required courses and
approved copy of the internship report would be allowed to appear in viva voce
examination.

1.1 Internship
Internship is a scheme of arrangements, requiring a student to work in an organization for
a specific period of time after completing requisite number of degree courses. Internship
has certain specific objectives such as to:
 Training in genuine understanding
 Apply management knowledge to practice,
 Improve personal skills i.e. organizational analysis, financial analysis,
marketing analysis etc.
 Improve report writing skills,
 Help develop concrete plans, including long and short-term action plans,
along with financial details.

1.2 Selection of an organization for internship

A student is advised to select an organization for internship pertaining to the field of
specialization. A student can focus his/her study in the field on specialization such as
finance, marketing, HR, Accounting & Finance, Audit & Taxation and general
organization need to do an overall management/organizational review.

1.3 Working in an organization as an internee

An internee will spend 6-8weeks in an organization. The organization provides its
support to a student free of cost. An Internee should acknowledge the fact that the staff of
an organization helps a student as a courtesy besides doing their routine work. For an
internee, it will be an exercise to know he/she can utilize this opportunity. In the best way
this will be a test of an internee to get maximum support from the staff through his/her
human relation skills.
1.4 Volume of report
Internship report should contain 50-60 typed pages (excluding annexes). A report would
not be evaluated by its thickness but by quality of work especially its analysis and
recommendations. A good report is supposed to be very comprehensive in terms of
presentation of its substance. (A colorful report is not a guarantee of securing top score).
Substance and organized presentation of report improves the quality of report. There is
no need to attach organization’ brochures and pamphlets with internship report.
II. Main body of report
The main body of a report can be divided into 4 sections/parts, with each part having
appropriate number of chapters according to the requirement of material. A general
outline of these parts is as follows:

Part-1: Introduction of the report

Part 1 should include some basic information regarding the process of preparation of
report. This part should have one chapter of not more than 4 pages with the following
topics:

1.1 Background of study

This part should give some basic information regarding topic of the study.

1.2 Purpose of study

In a few lines, purpose of the study should be included in this sub-section. For example,
purpose may be to study an organization from marketing perspective or to study the
strength and weaknesses of finance section of an organization.

1.3 Scope of Work

As mentioned in the preceding chapter, an internee cannot cover every aspect of an
organization in the limited time available to him/her. Therefore, one needs to limit to
certain areas. Therefore he/she should mention the main focus of work.

1.4 Methodology of Research

While collecting data and other relevant information, internees use certain methods. These
include reading some background material, developing questionnaires, interviewing people,
doing surveys, collecting data, reviewing the answers from the questionnaires, and presenting
findings, and recommendations etc. One should write all these steps in sequence. This section
should not be very lengthy. An internee can describe it in a few lines step by step. An internee
has to give separate details of survey methodology if he/she has conducted a survey in the
study.

1.5 Scheme of Report

This sub-section should include the scheme of report such as: Chapter-1 includes
background, purpose, scope, methodology, and scheme of report Chapter-2 includes
review of literature; Chapter-3 includes analysis and Chapter 4 includes findings &
recommendations.

Part-2 Review
This part should describe the existing situation on ground regarding an
organization/system/approach under review. This information will be collected through
studying the background material, i.e. reports, books and other relevant documents and
by interviewing people during the course of his/her internship. An Internee should
present his/her findings in this part in an organized, logical, and consistent way. If an
internee has worked in an organization for example a branch of the (MCB), then review
of material should give some basic information in a brief form and in the following order:

 Overall banking sector in Pakistan

 Role of MCB in banking sector
 Overall Organization of MCB in Pakistan (Structure staff)
 MCB in that particular geographic area
And then link it to specific branch. If one can find all the required information in any
thesis or report then he/she should reproduce it from that report by giving reference. Time
thus saved should be utilized for analysis of the organization.

Review of background material should be brief as regarding general information but it

should be detailed in the area of focus of study such as the branch of the bank etc. This
whole material should be presented in a cohesive manner by linking information with one
another. Review of background material only helps us to improve understanding of the
existing situation of an organization in order to help improve analysis of that
organization. The review of background material should be sufficient to help analyze
working of that organization.

Part-3: Analysis
This part is very important. Work in section 2 will facilitate this section. The analysis
will be based on the area of interest such as organizational analysis. Marketing analysis,
Financial analysis, Human Resources or any similar type of analysis. Internees who
conduct field surveys as part of their internship exercise would need to describe survey
methodology in a separate chapter. They would need to discuss the following points:
 Need for Data;
Why you required that information
 Data collection;
 Data Analysis;

Students, who have studied an organization/process/approach through Organizational /

marketing /financial point of view, can describe their analysis in one or two chapters in
section-III. Annex-3a, b, c & d can help students in doing organizational, marketing,
financial, and computerization analysis.

Part-4 Finding and recommendations

This is the most important part of the report. Most people would like to see report’s findings
and recommendations. Therefore an internee should concentrate heavily on the quality of
recommendations. Recommendations should not be vague, abstract, idealistic or ambitious.
Recommendations should be specific, concrete, to the point, practical, relevant to that
organization and implement able. An internee should realize that if he/she is in position of
authority to implement these recommendations, then how he/she is going to do it.
Recommendations should be divided into short term, medium term, and long term time period
and in phases.

STANDARD FORMAT OF THE INTERNSHIP REPORT

INTERNSHIP REPORT
• Reflects your ‘overall’ experience of the internship duration
• Helps polish your writing skills
• Increases your understanding of report writing
• Enriches your vocabulary and helps reduce grammar and spelling errors
• Contributes to the existing knowledge base

FONT STYLE/SIZE/SPACING
• Font: Times New Roman
• Size: 14 points bold for main headings

13 points bold for sub-headings

12 points for all other text
• Spacing: 1.5 Line Spacing

Page Margin
Left: 1.5
Top Bottom & Right: 1
Page Size: A4
CONTENTS OF THE REPORT
• • Title Page (Specimen Provided)
• • Page for supervisory committee (Specimen Provided)
• • Table of contents
• • Acknowledgement Page
• • Internship Certificate
• Executive Summary o Chapter 1 Introduction of the Report
o Chapter 2 Overview of the Organization
o Chapter 3 Analyses
o Chapter 4 Recommendations and Conclusion

• References (Write in APA format, all the sources consulted in the making of your report)
• Appendices (Financial Statements, Supporting Documents etc.)

Acknowledgement
This report has been prepared for the internship that has been done in the (Name of Organization) to
study the practical aspect of the course and implementation of the theory in the field with the
purpose of fulfilling the requirements of the course of (Name of Program)
Executive Summary
• • An executive summary is a brief section at the beginning of a long report, that summarizes
the document. As a 30-second or a one-minute version of the entire report
• • Briefly, what is this about?
• • Why is it important? [or] Why was it undertaken?
• • What are the major findings or results?

An executive summary outlines the following information:

• • The purpose
• • The methods
• • The results
• • The conclusions & recommendations

General rules for APA reference pages

1. Begin the reference list on a new page. The page begins with the word
References (Reference if there is only one), centered in the top, middle of the
page, using both upper and lower case. If the references take up more than one
page, do not re-type the word References on sequential pages, simply continue
your list.
2. Use one space after all punctuation.
3. The first line of the reference is flush left. Lines thereafter are indented as a
group, a few spaces, to create a hanging indention.
4. Double space between citations. Single space in the citations.
5. Use italics for titles of books, newspapers, magazines, and journals.
6. References cited in text must appear in the reference list; conversely, each entry in
the reference list must be cited in text.
7. Arrange entries in alphabetical order
8. Give in parentheses the year the work was published. For magazines and
newspapers, give the year followed by the month and date, if any. If no date is
available, write (n.d.)
9. Give volume numbers for magazines, journals, and newsletters. Include the issue
number for journals if and only if each issue begins on page 1.

Examples for citation

Journal Article, One Author

Simon, A. (2000). Perceptual comparisons through the mind’s eye. Memory & Cognition,
23, 635-647.

Journal Article, Two Authors

Becker, M. B., & Rozek, S. J. (1995). Welcome to the energy crisis. Journal of Social
Issues, 32, 230-343.