1. What is MS Office 2007?

It is a software package used for office tasks such as text editing, worksheets, presentations, calendar keeping,
emailing etc.
It contains the following software
1. MS WORD
2. MSExcel
3. MS PowerPoint
4. MS access.
It is developed by Microsoft Corporation.

2. What is MS Word? Write features of MS word.

It is a word processor software package. It allows us to create, edit, format, save and print a document. It
supports some advanced word processing features such as spell check, grammar check, table creation,
insertion of pictures, mail merge, macros etc.
The file extension of MS Word file is .doc, .docx.

Features of MS word
1. File management
2. Document editing
3. Document formatting
4. Inserting tables, clipart, images, symbols, word art etc
5. Mail merge and macros
6. Spelling and grammar check
7. Print and preview a document
8. Views of document

3. What are components of MS word window?

Microsoft Office button
It contains many options related with file management such as create a new document, open an existing
document , save and save as option, print and close document. It also lists recently opened documents

Ribbon
It is a panel at the top portion of the document. It has several tabs such as home, insert, page layout, mailings,
review, view etc.
The commonly used features of MS word are placed on the ribbon. The features are grouped into various
groups under tabs.
Tabs of MS Word
1. Home tab (clipboard, font, paragraph, Styles, find and replace.)
2. Insert tab (page, table, pictures, clip art, shapes, header, footer, page number, symbols, date and time)
3. Page layout tab (margins, orientation, size, columns, breaks, Watermark, page border, endurance,
spacing, page color
4. Mailings tab (mail merge options)
5. Review tab (spelling and grammar, protect document)
6. View tab (print layout, ruler, zoom, macros)
Quick access toolbar
It is a customizable toolbar that contains commands that are frequently used such as undo, redo, save etc.

Ruler
It is used to measure and line up objects in the document. We have two types of ruler horizontal and vertical

Status bar
It displays various status messages such as page number, words etc.

4. Explain File management feature.

Creating a blank document (Keyboard shortcut Ctrl + n)

1. Click Microsoft office button.

2. Select new option and choose blank document.
3. Click create button to create a blank document.

Opening an existing document (Ctrl + o)

1. Click Microsoft office button.

2. Select open option.
3. Specify file, directory and name.
4. Click open button to open an existing document

Saving a document (ctrl + s)

1. Click Microsoft Office button
2. Click save button to save with current name or Click save as button to save with new name and path

Printing a document (Ctrl + p)

1. Click on Microsoft Office button and click print option
2. Specify page range, number of copies and click ok button to print a document.
Password protected document
1. Click on Microsoft Office button.
2. Select prepare and then select encrypt document option.
3. Enter a password for the document and reenter password to password protect a document

5. Explain Editing document feature

Navigation to different parts using arrow Keys (→, , , ), page up page down home end
Cut- Copy - Paste
1. Select text using mouse or keyboard keys shift and arrow keys.
2. Right click on selected text and choose cut or copy or on the Home tab select cut or copy from clipboard
group.
3. Navigate to the location where text is to be pasted in the document
4. Right click and choose paste option.
Tip – Use keyboard shortcut ctrl + A to select all text
Find and replace
We can easily find a text in a document and replace it with new text
Find (Ctrl + f)
1. On the Home tab select find button from editing group
2. In find and replace dialog box type the text to find and click find next button.

Find and replace (Ctrl + h)

1. On the Home tab select find button from editing group
2. In the replace tab of find and replace dialog box type the new text.
3. Select the replace or replace all option.

Navigating to a particular page (ctrl + g)

1. On the Home tab select find button from editing group
2. In find and replace dialog box select go to tab
3. Enter page number and click next button

Undo Ctrl + z
Undo last action performed

Redo Ctrl + y
Redo last action performed

6. Explain Formatting document features.

Font formatting
1. Select text.
2. On the Home tab specify font name, size, bold (ctrl + b), italic (ctrl+ i), underline (ctrl+u), strike through,
subscript, superscript, font color, text highlight color as needed from the font group.
Paragraph formatting
Setting alignment
Alignment is arrangement of text or Graphics relative to a margin.
1. Select paragraph in the Home tab
2. Select alignment option Left (ctrl + l), Right (ctrl + r), Center (ctrl + e), justify (ctrl + j) from the
paragraph group.
Setting indentation, line spacing and space before and after paragraph
Indentation is a space between first line of paragraph and left margin.
1. Select paragraph
2. Click on arrow button dialog launcher of paragraph group of Home tab to display paragraph dialog box.
3. Specify indentation, line spacing, space before and after paragraph and click on ok button.
Page formatting
Orientation (Portrait or landscape)
It is the way a rectangular page is oriented for viewing or printing
1. Click on page layout tab.
2. In the page setup group click on orientation of page.
Page size
1. Click on page layout tab.
2. In the page setup group click on size button and select size of page from the list displayed.
Some popular page sizes are A4, A3, A5, Letter, legal etc.

Margins
Page margins are the blank space around the edges of the page.
1. Click on page layout tab.
2. In the page setup group click on the margin button and select margin from the list displayed Normal,
narrow, wide, moderate or select custom margin
Tip - Use a ruler to increase or decrease margin using Mouse

Page border
1. Click on page layout tab.
2. In the page setup group click page borders button to open border and shading dialog box.
3. In the border and shading dialog box specify border style, color and width

Multi-column editing of document

We can split text into two or more columns.
1. Click on page layout tab.
2. Click on columns button and select one, two, three columns from the list displayed.

7. What are Tables in MS Word? Explain briefly

Table is arrangement of text in rows and columns.
1. Click on insert tab
2. Click on table button and define number of rows and columns in the table

Inserting a row in a table

1. Place the cursor in the row where a new row is to be inserted.
2. Right click and select insert rows above or rows below as needed to insert a new row in the table

Inserting a column in a table

1. Place the cursor in the columns where a new columns is to be inserted.
2. Right click and select insert columns to the left or right as needed to insert a new column in the table.

Deleting a row
1. Place the cursor in the row which has to be deleted.
2. Right click and select delete cells in the delete cells select delete entire row to delete a row.

Deleting a column
1. Place the cursor in the column which has to be deleted.
2. Right click and select delete cells in the delete cells select delete entire column to delete a column.

Merging cells
1. Select cells to merge
2. Right click and select merge cells

Splitting merged cells

1. Select cell to split
2. Right click and select split cells specify number of columns and rows to split a cell

8. Write short notes on clip art, picture, shape, symbol, word art and list
Clipart is used to illustrate a concept with image or cartoon.
1. Select clipart from illustrations group of insert tab.
2. Select the clipart to insert from the list of clip arts displayed.

Inserting image or picture

1. Select picture from the illustrations group of insert tab.
2. Specify the path and name of image and click insert button to insert an image in a document.

Inserting blank page

1. Select blank page from Pages group of insert tab to insert a new page.

Inserting shapes
1. Select shapes from illustrations group of insert tab.
2. Select needed shape from the list displayed Arrow, line, rectangle, Circle and So on.
3. Drag and draw shape on the page.

Inserting symbol
1. Select symbol from the symbols group of insert tab.
2. Select required symbol from the list displayed.

Word Art
It is a gallery of text styles that can be added to create decorative effects.

1. Select word art from text group of insert tab.

2. Select the word art style from the list displayed.
3. Enter text, font face, size and click ok button to include Word art in the document

Bulleted and numbered list

It is used for entering text point-wise.
1. Click on bulleted and numbered list option in the paragraph group of Home tab.
2. Specify style of bullets from the list displayed

9. What is Header and footer, spelling and grammar check?

Headers and Footers are areas in the top, bottom margin of each page in a document. We can insert text,
graphics in header or footer. Typically header is used for page title; footer is used for author, page number
description.
Inserting header
1. Click on header button of the header and footer group of insert tab
2. Specify header style and type text to be displayed on header
Inserting footer
1. Click on footer button of the header and footer group of insert tab
2. Specify footer style and type text to be displayed on header
Spelling and Grammar check
MS Word automatically checks spelling and grammar of a document. Spelling errors are shown with red
underline and grammar errors are shown with green underline
Correcting spelling error
1. Right click on the word select correct spelling from the list displayed
Correcting grammar error
1. Right click on the sentence and select correct option from the list displayed

10. Explain Views of document

1. Print layout - In this we can view the document as it will appear on the printed page.
2. Full screen - In this we can view the document in full screen for reading.
3. Web layout - in this we can view the document as it would look in a web page.
4. Draft layout - In this we can view the document as a draft. It is used for quick editing of the text. In this
header and photos will not be visible
5. Outline view - In this we can view the document as an outline. The contents of the documents are
shown as bulleted text.
Changing views of a document
1. On The View tab click on the view of the document as needed.

11. Explain Mail merge in MS word.

This feature is used when we want to create a set of documents or letters that is sent too many recipients. Each
letter has the same kind of information but different name, address, phone, email ID of recipients.
This distinct information of recipients in each letter comes from entries in a data source file.

Mail merge process

1. On the mailings tab click Start mail merge from start mail merge group
Select anyone of letters, envelope, label from the list displayed.
2. Edit the main document
3. In the start mail merge group click on select recipients and choose type new list.
4. In the new address list dialog box enter details of each and every recipient.
5. Save address list
6. Select insert merge fields from write and insert fields group of mailings tab. Insert as many fields as
needed at the suitable place of main document.
7. Click on preview results to view preview of merged document. In this Merge fields are replaced with
actual data from recipient list.
8. Click on finish merge button of mailings tab and take print out or edit each document.

12. Explain Macros in MS word.

In MS word we can automate frequently used tasks by creating macros. A macro is a series of commands and
instructions that can be grouped together as a single command to accomplish a task automatically.
Typical uses of macros
1. Speed up a routine editing and formatting.
2. Combine multiple commands of MS word.
3. Automate a complex series of tasks.
4. Make an option in a dialog box more accessible.

Creating a macro
A micro can be assigned to a button or keyboard shortcut.
A macro is saved in normal.dotm file.
Assigning macro to a button
1. In the view tab click on Macros button and click on record macro option.
2. In the record macro dialog box enter macro name and select assign macro to button.
3. In the MS word options dialog box select macro and assign it to quick access toolbar.
4. Click ok button to start recording of macro.
5. Enter the text, commands and so on to be recorded in the macro.
6. After specifying the macro click on Macros of View Tab and select stop recording to stop recording of
macro. The newly-created macro appears in the quick access toolbar.
7. Click on the newly-created macro button on quick access toolbar to run it.

Assigning macro to a keyboard shortcut

1. In the view tab click on Macros button and click on record macro option.
2. In the record macro dialog box enter macro name and select assign macro to keyboard.
3. In the customize keyboard dialog box press shortcut key for macro such as F7. and click assign button
and then click on clothes button to start recording macro
4. The newly-created macro can be executed by pressing keyboard shortcut assigned to macro.

13. Define Format painter, drop cap, auto correct, auto text, caption, gutter margin,
watermark, end note, footnote hyperlink and tab stop in MS word.
Format painter
It copies formatting from one text and apply it to some other text.
Drop cap
Drop cap is large capital letter at the beginning of a paragraph that has depth of two to three lines.
Autocorrect
This feature of MS word allows us to automatically correct typos and misspelled word.
Auto text
This feature allows us to automatically edit text by entering just a few letters of text
Caption
It is used to describe an image or table in MS word. It contains label and number
Gutter margin
It is an additional margin added to a page layout for binding purpose.
Watermark
Watermark is a faint image or pattern in a paper for identification of some content.
Bookmark
A bookmark identifies a specific word, section or location in the document that can be named for future
reference
Endnote
A note printed at the end of a document such as bibliography or a reference is called endnote.
Footnote
An additional piece of information printed at the bottom of a page such as definition, references is called
footnote.
Hyperlink
Hyperlink is a link from a hypertext to document to another document. It is activated by clicking on hypertext
or hyper image.
Tab stop
Every line in MS word contains a number of tab stops. It is a horizontal marker when we press tab key the
cursor is positioned to the next tab stop.