Applying at McGill University –

Guide for Candidates

McGill is a community of lifelong learners — this is where passionate, open minds come
together. We create unique experiences for students, staff and faculty, supporting research that
changes lives and innovation that drives progress. Connect your work to something bigger. Help
shape a better future.

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External and Former Employees

JOB APPLICATION FOR EXTERNAL AND FORMER EMPLOYEES ....................................................... 2

LINK TO MCGILL CAREER WEBSITE................................................................................................................ 2
APPLICATION PROCESS ................................................................................................................................ 2
YOUR CANDIDATE HOME ............................................................................................................................... 7
DURING THE RECRUITING PROCESS ...................................................................................................... 7
SELECTION PROCESS ................................................................................................................................... 7
VIEWING AND ACCEPTING YOUR OFFER ......................................................................................................... 8
If you applied through Workday directly ................................................................................................ 8
If you were part of a recruiting process that happened outside of Workday ......................................... 9

JOB APPLICATION FOR EXTERNAL AND FORMER EMPLOYEES

LINK TO MCGILL CAREER WEBSITE

https://mcgill.wd3.myworkdayjobs.com/mcgill_careers

APPLICATION PROCESS
1. Navigate to McGill’s external career site:
https://mcgill.wd3.myworkdayjobs.com/mcgill_careers

2. Sign in to your candidate account or create one, as applicable.

Important: Make sure to use a personal email address (and NOT a @mail.mcgill.ca or
@mcgill.ca email address) to create your account

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3. To search for jobs, navigate to the job search page by clicking the McGill logo in the top-left
corner. Search for and select the job you wish to apply for. You may use the filters on the
left-hand side to focus your search.

4. Click Apply to begin the application process. There are 7 steps to the application process.

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5. On the first screen, you will be prompted to select your resume. This will allow automatic
population of resume details, including name, location, education and work experience. If
you do not wish to have you resume automatically parsed, you can also attach it at later
step.
Note: Due to their size and complexity, we recommend that you do not upload academic
resumes using this parsing tool, you will be able to attach it at a later step.

6. My Information: On this screen, you will enter your name and contact information. The
required fields are:
 Country
 First name
 Last name
 Phone number
 How did you hear about us?

At the bottom of the form, you

will be asked to identify whether
you are a current/former student
or a former McGill employee. If
yes, make sure to indicate your
McGill ID.
Once done, click Next.

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7. My Experience: On this screen, update or add details about your work experience,
education, skills, languages, social networks and websites.
You will also be required to upload a resume and cover letter. Academics may be requested
to upload other documents pertaining to teaching and research.
You may upload as many files as needed insofar as the size of all files does not
exceed the 5MB limit. Should you with to share documents that exceed the 5MB limit,
you may link a shared online drive, like One-drive, Google Doc or Dropbox in the
websites section.

Click Next.

8. Application Questions 1 of 2: In this first questionnaire, you will be asked to rate your
ability with the Microsoft office suite (note that this questionnaire may not appear for certain
positions). You will also be asked to indicate whether you are legally entitled to work in
Canada.
Click Next.

9. Application Questions 2 of 2: This screen contains the Equity and Diversity survey. You
may choose to complete this survey or not.

Click Next.

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10. Voluntary Disclosures: The Equity and Diversity survey continues on this screen. At the
bottom, make sure to check the box to confirm that you have read and consent to the terms
and conditions.

Click Next.

11. Review: Review your application and click Submit. A status notification appears, confirming
your submission.
Important: After you submit your application, you will not be able to modify it. Make sure
you have entered all of the required information and that you have attached all required
documents before you click Submit. You will not be able to re-apply to the same position
either.

12. Confirmation: A Congratulations notification will appear to confirm your submission. You
will also receive an email confirmation.

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YOUR CANDIDATE HOME
Clicking on Candidate Home will take you to your Workday applicant profile. This is where you
will be able to view and manage your submitted applications.

DURING THE RECRUITING PROCESS

SELECTION PROCESS
During the selection process, you may be triggered to enter additional information, such as
references, etc. If the Recruiter requires more information for you to enter, you will receive an
email notifying you that there are tasks awaiting your attention in your Workday profile.
Sign in to your candidate profile from the McGill career site and go to your Candidate home.
You will see the tasks to complete (e.g. Complete questionnaire for reference checks). Enter the
requested information and Submit.

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VIEWING AND ACCEPTING YOUR OFFER

If you applied through Workday directly

1. Sign in to your candidate profile from the McGill career site:
https://mcgill.wd3.myworkdayjobs.com/mcgill_careers
2. Once in your profile, go to Candidate Home. Under My Tasks, you will see a “Review
Document” task awaiting your action.
3. Click on the action, open the PDF letter, review the letter and if you agree, check the I
Agree box to acknowledge that you have read and accept the terms of the offer letter.

4. By clicking OK you will accept the position offered to you.

5. You will then be prompted to enter IDs
 Under National ID, enter your Social Insurance Number (SIN)

6. On the next screen, you will get to review your

personal information:
 Review the information already populated
 Enter your date of birth
 Select your gender
 Select your citizenship status: Regardless
of where you are from, choose CANADA.
If you are not a Canadian citizen, choose
the appropriate categories under Canada
(e.g. foreign national, permanent resident,
etc.) - Enter “Canada” and hit Enter to
view more options.

7. Click OK

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If you were part of a recruiting process that happened outside of Workday
1. Go to the McGill career site: https://mcgill.wd3.myworkdayjobs.com/mcgill_careers
2. In the top-right corner, click on Sign in, then Create an account.
Important: Make sure to use a personal email address (and NOT a @mail.mcgill.ca or
@mcgill.ca email address) to create your account

3. Once in your profile, go to Candidate Home. Under My Tasks, you will see a “Review
Document” task awaiting your action.
4. Click on the action, open the PDF letter, review the letter and if you agree, check the I
Agree box to acknowledge that you have read and accept the terms of the offer letter.

5. By clicking OK you will accept the position offered to you.

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6. You will then be prompted to enter IDs
 Under National ID, enter your Social Insurance Number (SIN)

7. On the next screen, you will get to review your

personal information:
 Review the information already populated
 Enter your date of birth
 Select your gender
 Select your citizenship status: Regardless
of where you are from, choose CANADA.
If you are not a Canadian citizen, choose
the appropriate categories under Canada
(e.g. foreign national, permanent resident,
etc.) - Enter “Canada” and hit Enter to
view more options.

8. Click OK

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Internal (Active) Employees

JOB APPLICATION FOR INTERNAL (ACTIVE) EMPLOYEES................................................................ 11

FIND JOBS ................................................................................................................................................. 11
APPLY FOR A JOB ....................................................................................................................................... 12
VIEW YOUR APPLICATIONS .......................................................................................................................... 13
DURING THE RECRUITING PROCESS .................................................................................................... 13
SELECTION PROCESS ................................................................................................................................. 13
VIEWING AND ACCEPTING YOUR OFFER ....................................................................................................... 14

JOB APPLICATION FOR INTERNAL (ACTIVE) EMPLOYEES

FIND JOBS
1. Open the Career application and click Find Jobs.
You can also type “Find Jobs” in the search bar.

2. View open positions on the page. You

can use filters on the left to narrow
your search. You can also enter
keywords in the search field to find
relevant positions.
3. Click the open position you are
interested in to view the job
description.

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APPLY FOR A JOB
Once you have found a job you want to apply for, you can apply directly through your Workday
account.
1. Click the Apply button.
2. Once you click Apply, the information entered in your Worker profile will automatically
populated. If needed, click on Go to Your Profile and make any updates you would like
included in this job application. Navigate back to the job posting and click Apply again.

3. Click on Select files in the Resume/Cover Letter section or drag and drop files in the
designated area to attach them to your application.

4. Click Save for Later if you would like to complete your application later or click Submit to
submit your application.

Note
Any additional edits made to your Worker profile following the submission of your
application will not be reflected on your application. Only the information and
attachments present at the time of submission are included.

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VIEW YOUR APPLICATIONS
From the Career application, click My Applications under View.

From here, you can see the date you applied for the position, your stage in the process, and
additional information regarding the position.

DURING THE RECRUITING PROCESS

SELECTION PROCESS
During the selection process, you may be triggered to enter additional information, such as
references, etc. If the Recruiter requires more information for you to enter, you will receive an
email notifying you that there are tasks awaiting your attention in your Workday profile.
You will receive the tasks directly in your Workday inbox (e.g. Complete questionnaire for
reference checks). Enter the requested information and Submit.

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VIEWING AND ACCEPTING YOUR OFFER
You will receive your offer letter directly in your Workday inbox.

1. Click on the action, open the PDF letter, review the letter and if you agree, check the I
Agree box to acknowledge that you have read and accept the terms of the offer letter.

2. By clicking OK you will accept the position offered to you.

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