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Module 4 Planning

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22 views17 pages

Module 4 Planning

Uploaded by

afghancosmoscapacity
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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PMDPro WORDSEARCH

Y N O I T A N I D R O O C Z S
ACTIVITIES
H T K F U O O M I A O O U F H
COORDINATION
F L Y D Q U O L T K M F L A Y
INDENTED
A D R E T T O X E P M B V V D OUTPUTS
U D O C Y C T Q R G V J A E L PLANNING
L N T O WO C E A D G O T M H COMPREHENSIVE
P Q A M A M H P T Z N A WO J DETAILED
A P P P S E I T I V I T C A J OUTCOMES
C H I O N S Y Y V L N Q C Y B PARTICIPATORY
K C C S J K X D E T N E D N I WBS
A Y I E C A B D O WA O P J K BALANCED
G V T D V O WQ B V L D I M Y DECOMPOSED
E E R H F V P S T U P T U O L ITERATIVE
D B A L A N C E D F O L Q K G PACKAGE
SCOPE
U R P J I Y I I C R WP T M K
Lingos 4 week PMDPro course

Planning
Project Scope
Risks and planning
WBS

“Running a project without a WBS is like going to a


strange land without a roadmap.” — J. Phillips
THE PLANNING PHASE

“Planning is bringing the future into the present


so that you can do something about it now”
WHAT GOES WRONG WITH PLANNING?
What causes planning problems?

“To be prepared is half the victory”.


Cervantes
PLANS VERSUS PROPOSALS
Project Proposal Project Implementation Plan
Purpose To ensure that the project arrives on time, on
scope and on budget, and according to
established quality parameters; to emphasize
comprehensive, logical planning

Format Format is determined by the project team and


key stakeholders

Level of Often limited in level of detail –


Detail due to the purpose, format,
anticipation, schedule and timing
of proposal
Participation Opportunity exists to expand participation to
include an array of stakeholders, including
experts and technical advisors
Audience Focused on donors and
stakeholders who distribute
resources
Timing and Often written under tight time The opportunity exists to revisit proposals to
Schedule constraints, sometimes months further develop/revise/update plans at the
(or even years) prior to beginning of project implementation or at key
implementation benchmarks in the life cycle
WORK BREAKDOWN STRUCTURE
• A deliverable oriented grouping of
project elements which organizes and
defines the total scope of the project.
• Each descending level represents an
increasingly detailed definition of a project
component.
• Project components may be products or
services
WBS
WBS
Construct
Construct
Latrine
Latrine
Build Latrine Prepare Community

Build Structure

1.1 Build 1.2 Prepare 1.3Confirm


Install Latrine Latrine Community Confirm
Quality
Slab/Cap Quality

1.1.1 Dig 1.1.2. 1.1.3 Build 1.2.1 Train Train


Dig Hole
Hole Install Structure WatSan Community
Latrine Cap Committee

1.1.2.1
Build Latrine
Build Latrine Cap
Train
Slab/Cap WASH
Committee
WBS: ANSWER
Construct
Latrine

1.1 Build 1.2 Prepare 1.3 Confirm


Latrine Community Quality

1.1.1 Dig 1.1.2. 1.1.3 Build 1.2.1 Train WASH 1.2.2.


Hole Install Structure Committee Train
Latrine Cap Community

1.1.2.1
Build
Latrine Cap “Things which matter most must never be
at the mercy of things which matter
least.” -— Goethe
OUR TURN TO DO A WBS
Outcomes

Outputs

Activities

Tasks
Questions?

“Failing to plan is planning to fail”


WBS ISSUES
A WBS for a large, complex project could be huge!! What
could we do to make it more manageable?

A good plan can help with risk analyses but it will


never guarantee the smooth running of the
project.”-– Bentley and Borman
Rolling Wave Planning
High Level WBS

Time

Q Q Q Q
Detailed Detailed Detailed
Detailed 1 WBS 2 WBS 3 WBS 4
WBS

Decision
Deliverable #1 Gates

Activity #1 Activity #2 Activity #3

Task #1 Task #2 Task #3

Sub Task #1 Sub Task #2 Sub Task #3 Sub Task #4


WBS VERSUS CONTRACTS

I did a WBS and I realise


that I haven’t got enough
budget to achieve all my
scope. What can I do?

“Any Idiot can point out a problem …. A leader is willing to do


something about it! Leaders solve problems!” -– Tony Robbins
ASSIGNMENTS

“Great ability develops and reveals itself increasingly


with every new assignment.” Baltasar Gracian
Questions?
See you
next
time☺

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