PAILWAN Bo0) Relexone

GOVERNMENT OF INDIA (BIIARAT SARKAR)

MINISTRY OF RAILWAYS (RAIL MANTRALAYA)
(RAILWAY LOARD)

No. 201 Dated 08 -05-2020

L/C&IS/Committee/ Laptops/PL.!
he General Managers Director Generals
All Indlan Railways, NAIR, Vadodara
CORE & Production Units RDSO, ILucknow
Pr. CAO Director Generals/ Directors,
COFMOW,DMWPatiala AllCentrallsed Training Institutes

Sub: Provj_ion of Laptop to Guzetted Offcers in Indian Rajlways,

Ref: (0) This officc letter No.2011/C&IS/Committcc/Laptops/PL.1 1datcd 23/01/2012
(2) Transformation Cell's Letter no 2018/Transf.Cell/Mech/Misc dated 02.01.2019
(3) This office letter no 2011/C&IS/Commitee/ Laptops/Pt.l 1 dated 19/12/2019
(4) This office letter no.2011/C&IS/Committee/Laptop/Pt-Il dated 12/02/2020
laid down
Policy guidelines for provision of Laptops/ Notcbooks to allGuzetted officers were
technological
vide letters referred as above. The Board (MT & fC) has considered various
this policy is
developments in this ficid and felt the need for a change in the policy. Accordingly, earlier policy
issued incorporaling various changes issued from time to time and will supersede all
letters referred above.

1. SPEÇIICATIONS OF LAPTOPS:
1. For the purpose of this policy; Laptop, Notcbook, Tablet, Netbook Computer, Notepad,
Ultra-note book are considered in the same class. They are referred to as Laptop' in this
policy.

.2
The codal life of the Laptop provided under this policy will be considered as Four (4)
years.

13
The Lapop o be provided to the cligiblc officer shall be treated as official cquipment of
the Railway inpossession of the officer. Aserving officer is entited to purchase aLaptop
irespecive of his/ her remaining service. Safety, Security (including official data) and
officer concerned.,
upkeep of the Laptop shall be the responsibility of he
14 The Laptop shall be completely owned by the Railways till such time the officer denot
its residual value or codal life is over and the officer lakes ownership of the samg as laid
down in this policy.
1.5 All aspectsof this policy shallalso be applicable on exising Laptöpswhich were provided
as per carlier letters referred as above, excopt the cost ceiling amount. The cost atit
amount will be effective from the date of issue of this policy letter.
2.1
Oficer Gazetted
JA Grade 2.1.5 2.1.4 2.1.3 2.1.2 2.1.1
Services
training. Probationary
Railway
|Group of|Grade.Officer
'A' Confirmed below above.
Confirmed
and Officer
JA in
2.1.6
Officer
Gazetted
for
Eligibility
procuring
Laptop:For
under
Repair
life scope
shall Laptop $*accessories,
during Laptop The last for Only other
Laptop" duringessential
duties. Laptop'
Any thereof.
Manufacturer
Equipmcnt
Original
Procurementby
Laptop of
purchasedserving paying
be to of eligibility one
computing Software
avoid Official
Laptop
(exelusive amount|Cost its its
narily while & applicable
taxes) of ceiling (including such
Accessories includes
for
ranty/extended codal iscodal
Maintenance: Thousand) 45,000/ 45,000/ Rs. Thousand) (Eighty Five Rs. officials official the
any (Forty FiveThousand)
Rs. (Forty Five the
incurring 85000/ Standard reimbursement
and date (Operating
life.
for life) devices amount
plication. running its
jected. as
excBusive he the
tmentioned will equipment mayAccessories
expenditure software, total be provided be himself/ shall
- equipment of
system,
period. 25,000(Twenty accessories
**Subject withoutGrade officers Officer allowed wil! purchased devices be
ursementwarranty The(Thirteen accessories shalcompletion
not
**Subject accessories
continue The(Thirteen **Subject of çost in done
officer applicable in be except
addition Antivirus and herself, (OEM)
on Laptop AMC ceilinghis/her
or bare allowed
only towards by
It to confirmed being holding in Standard
andor
its Thousands) Thousands) looking contract alongwith the
concerned to of shall be shall to shall to 'Confirmed under
repair e provided the foservice
r afer and or
thtraining
in taxes cost, to software officer
their
Five th e once the discharge
claim AMC condition behis/ condition
not adhoc
after purchase this then
not cost, completion Software
& exceed carried Thousands)
exceed condition Proviso warrantylextended
shall book in Desktop
policy. th e authorized
maintenance of shallinclusive to her inclusive
to concerned
the JA repair 4 reimbursemet
or claimfor
anycontract his/
possession the exceed JA
in or be years. Laptop
that that MS-office of
take her an current Grade'
tenporary as and [Standard
duplica an Probationary by Grade. of PC official
amount the amount the that indicated & Next
available into of working the
ofinclusive
an maintenance
maintenance 4 in or outle/distributors directly
during all cost all cost uties years
during shall pOcurement Office anytime
Taxes. Probationer Taxes. anount Rs ofthe etc)]
xpeniture account of of capacity functionssoftware
Page of of
post. Rs the warranty,
below: from from
Officer of cost of not or
its for Rsthe the all that
2 codal 13,000 13,000 JA later
of the the Taxes. inchude etc of the any the
6 raining of Grade in / 1s
upoD shall the JA
4.2 4.1
4. 3.3
4.4 4.3 3.5 3.4
ACCOUNTING
The The
officer.
In necessary
On
deputation/ The The submitted
concerned The
statutory
(b) concerned
(a) policyofficer,
Subsequently, LPC ransfer,office 1.
case claimI
completion ofice Laptop complete Railways entertained.
of under
has The notbeAny Ihe
of at the
Organization,
veed To OR To records the
deputation, issues been
delivery for
of has that providing officer
documents claim
payment
treat transfer entry posting officer shall reimbursement
pay any
an time, the will taken
of & onus arising in
the the option will as circumstances. continue claiming
from
in officer codal to DISPOSAL neither outside ofwhich for
Laptop of whose provided
may retirement the of the
sidual with beanother at out
/her tothe life Laptop ensuring purchase
deemed
can be to
reimbursement of device(s) payment
be the beIndia will
due as officer details period required
eXercised office/ be the alRI
owned
purchase with and
vicevalue entries shall in time
purchase/repair responsible
to possession It will of bemoney
outside shall and has entertained is
of beof
retirement to the leaving has mnade the
by ensure of
ord, the made before new the Laptop. be to certifying notbeen
the thenremoved and Laptop receipt
Laptop provided be reimbursement be in
ll aptop the Laptop, entry t he nor
His officerin carried of not entertained. taken any
Organization the be etc. organisation subject
be the In the liable& is is
/ LPC entered from of with
authenticity currency atached.
her as service till of to the officer maintenance in done
as the addition, by India.
next on his/her (Last per the the the for to
details the in
that book in
service officer officer and sanctioningclaim any
ent his permanently officer Any other Indian
y, Pay on the the
date return her in cannot and
. &
Certificate)
deputation, Service including at contractual, of claim than
record ofice the shall the
so LPC to eligibility the with correctness Currency
Service be authority. Laptop. Indian
for that ofthe time etc. in
Record of shall returned
him/ lie which
nt the the
Railway probationary
isthe the of with legal Rupee
offcer:. issued: as maintain
transfer/ Record her (Rupee).
entry officer
per of deliver
oficer of upon to the the and will
the the the
is . &
5. 4.6
5.3 S.2 51 4.5
5.5 5,4
DEPRECIATION penod The
4) 2) J) 5) 4) 3) 2) 1) llustrations readyfor
per calculation
depreciation that per accessories
prescribed To codal ofThe the To
6) 5) 3) Case Case penitteUnder permanent be
obtain The
Ceilng
Asmuning Depreciation
Residual Cost
Assuming year particular month
determine the cost determine Depreciation
corresponding depreciation written
preciatiun Depsecition
esdunlDeprecaatic Depreciation
B: A: life
Laptop, Year 1 shall
of S0%
For of Por reference
is no clearance ofticer,
linit involved depreciation
of for will
accessories,
shall be cirumstance,
under
value Accessories an to residual off basis
value Single ap thprior
e month depreciation that wi l as including
after Añer Aor for Eigiblk after Afer
Single determine
Eligible also also Rate rate from
afles after purpose. residual to year be ceiling under: this from has
26lhnd bokowInvoice 15 Ist Invoice is within
that be be
treated value after of OF the
26 15
months yearpurchased rate by even policy.
munths yea Ofcer given co-terminusadded the to
th e valued year, fo r amount, the
the THE Probationary
the service
mondhs yea50 Confimed Oficer months
Value Value with 12 of deposit
below: that if Laptop organization,
- S0%. in =50% iaresidual to a to as
ifthey th e 25% Year 2end condemnation
S0% S0% within to
determine the part rcord
(including (including JAG of year. determine they whichever Laptop, LAPTOP:
Rs Rs.80,000-(56.25/100
Y JA below Laptop arrivenumber of have of
(including the
+ one with years):
3,I00- 25
25%.
Grade (25% & value This the have residual
% Confirmed above of ofllcer,
year at been the and
Accessories,
officer- Standard of the
(76 (00%
3/12)=Rs.5000/-
for theshal! ofrateyear; the that been is or
ooncerned has leaving
66/100
and thecompletedcompleted ofresidual purchased of lower,actual accessories) write value
JAG& final
depreciation
be first, purchased
to
76.66%
2/12)- Rs.45000/-
= Software, applicable Laptop proportionally the Year 3
AMC S6.25%. purchase
shall 10% -ofT own
* depreciation. divide value Laptop. ofhe
Rs.53, Rs.80000) (including anytime ete offloer tle
Applicable & months be OrManizatkon
the
100)
AMC Tgx(includingmonth-wise the of along over of aplop
+
Taxes per considered.price
Applicable the The the Iaptop.
- & is proportioDate for and
= added month with later oflolal
Rs.
taxes). Taxes Laptop.
) Tax
otoRs.35,000/-. GST However, arriving residual of
I2,3A-. accessories) is the
during the beyond Then witlh on
oto) QI8% attached to and Year 4
Rs. 0,000 s
taxes6GSTAI8% Laptop single 5% Laptops retirenent
Pareof6 4
the the the
.e. multiply at value the the
Rs.75,000 - cumulative depreciation
a a Railwayn
Laptep
l8% wher herewithchart value andcodal invoice codal
of
is
L o
GST for for this wil
a thetheir life life tey n
or
No. 6.2 0.
Copy to:
Copy to
: 2011 by
Purchase
3. 2. I. 5. 4. 3. 2. 1. acknowledge
Encl: receipt.
Please maiThs ntenance
procuredUnlessIransformat OTHER
moditheyfied ionPROVISIONS:
All Rail, PSOs/ PSs Finance(X), Pay Delhi. The The
NewPrincipal ion
&IS/OTH/DelegatDelegation are
Members, & Dy. PFAs, /C&IS/Committee/ Residual issues
to
Associations All
No.2006/Cspecified of
Sr. MR, Accounts with
under sanctioned from
Other Comptroller
Directors All & Laptops
OSDs,PPSs/
MSR(B) time
Budget, Indian value the any Cell
Officers / Powerof
disposalotherwise,
(as
Advisors,PPSs/ Officer, of chart other other
per Cash concurrence provided letter to
& Railways,
andAudit,
& PSs Laptops/Pt.II for
epoltc icy time than
standard MSR(M).
Directorates Railway Auditor of this
JSs, to Branches, All Laptop. No.
the policy inand
Executive
CRB/Board PUs, of ofthose
any
list) Board. GeneralIndian provis ion/estimoffice
ate. requires
2018/ Trans on
Railway CORE, Finance or Powers/36-Ptspecified
estimates.
Sections Railways/PUs a
Directors, of equipment part
Members, Board. India
COFMOW, Directorate explicitInformation in
Commissioner/Railways
Railway FinancialFor thereof Cell/'S&T/Godated this
DIP, (Railways),
(as
shall For permission
Board.Secretary, such shall policy
per
NAIR/ of be Technology
related
Editor/Indian
standard
Room
Ministryapplicable. not 11/02/2012 shall
equipments,
DG/RHS, Vadodara, be Digital
of
No. list). of applicable Railway (Lastcontinue
Railways, .05.2020
Dated 08 ME(C&IS)
Director dated
-224, (RajSineshngh) Railways.
DGRPE, RDSO/ extant to
Rail on BoardModified be
Editor/Bhartiya 6B.S2.820 practice
Laptops 03/10/2019) mattersS
governed
Page
Bhawan,Lucknow. even
Additional vide
5 of if
of
6
Year 4 Year 3 Year 2 Year 1 Running LaptPoloipcy
08.05.2020
Calculatlon
Yer

of
Completed
Month(s) Residual
2011/C&IS/Committee/Laptops/Pt.Il
Nodtd

8 7 3 2 1 Value
47 46 45 43 42 41 40 38 38 37 35 34 33 32 34 30 29 28 27 26 2 24 23 22 21 20 19 18 17 16 15 14 13 12 11 10

of
Laptops

Residual In
Percontago
20.8321.67 22.523.3324.17 54.1758.33 62,566.6770.83 79.17
75
83.33 87.691.67 96.83 age
.4210.8311.2511.6712.08 12.612.9213.3313.7514.17 14.58 15.8316.67 17.518.3319.17 20
27.08 29.17 31.25 33.33 35.42 37.5 39.58 41.67 43.75 45.83 47.92
25 50 Valuo
0 15

ln as
% per