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Manage User Set up and Access

This document provides a guide for administration experts on managing user setup and access for SAP Central Business Configuration. It outlines the steps for creating business users, assigning access rights, and replicating users from the Identity Authentication Service to SAP Central Business Configuration. The tutorial concludes with instructions on providing users with necessary information to activate their accounts and start using the system.

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pawan
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13 views13 pages

Manage User Set up and Access

This document provides a guide for administration experts on managing user setup and access for SAP Central Business Configuration. It outlines the steps for creating business users, assigning access rights, and replicating users from the Identity Authentication Service to SAP Central Business Configuration. The tutorial concludes with instructions on providing users with necessary information to activate their accounts and start using the system.

Uploaded by

pawan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Manage User Setup and Access

Manage User Setup and Access

Explanation Screenshot

To learn more about


how an
administration expert
performs initial setup
tasks to enable users
for their daily work,
follow this interactive
tutorial.

After a contract
closes, you can start
the provisioning of
your SAP Central
Business
Configuration tenants
in SAP for Me. The
SAP Service Center
then takes care of the
provisioning.

The SAP Service


Center sends
handover emails with
URLs and logon
information to the
email address
maintained in the
contract.

Besides providing
crucial information
about your SAP
Central Business
Configuration system,

1
Manage User Setup and Access

Explanation Screenshot
these emails give you
the information
required to access
the Identity
Authentication
Service (IAS) and
Identity Provisioning
Service (IPS), so that
you can set up your
users first of all.

1. Open the link to


the User Setup and
Access guide for SAP
Central Business
Configuration from
the SAP Central
Business
Configuration
handover email.

The initial
administration user
has immediate
access to SAP
Central Business
Configuration.
However, for all other
users, you need to
perform the tasks
described in this
guide in the next
steps.

2
Manage User Setup and Access

Explanation Screenshot

At first, you need to


create business
users and provide
access rights in IAS
so that project
members can work
with SAP Central
Business
Configuration.

Launch IAS.

To create business
users for SAP Central
Business
Configuration, you
can either import
users from another
application or create
new users.

2. For example,
choose Import Users.

3
Manage User Setup and Access

Explanation Screenshot

3. Select User Profile.

Choosing
Browse... will let you
select a CSV file.

Note that the CSV file


needs to have a
certain format.
Besides status, mail,
and lastName, it
should also contain
loginName so that
users will be able to
log on. For more
details, go to the
Identity
Authentication guide.

4
Manage User Setup and Access

Explanation Screenshot

Choosing Import will


import the users
maintained in the
CSV file.

Once you've imported


the user data, you
can send out emails
to the employees in
question in the
subsequent step.
This provides them
with the information
needed to activate
their users and set
their passwords,
which changes the
status of their users
to active. Note that
they can only do this
once you've finished
the job to replicate
users from IAS to
SAP Central
Business
Configuration, which
we explain later in
this tutorial.

4. Alternatively, to
create new users,
choose Users &
Authorizations.

5
Manage User Setup and Access

Explanation Screenshot

5. Choose User
Management.

6. Choose Add User.

Make sure to fill in


the required fields
including Login Name
and select Send
activation e-mail.

6
Manage User Setup and Access

Explanation Screenshot

Once you save, an


activation email is
sent out to the
employee in
question, so that they
can activate their
user and set their
password. Once
they've done that, the
status of their user
changes to active.

7. Choose Save.

8. To assign roles,
choose the newly
created user.

7
Manage User Setup and Access

Explanation Screenshot

9. Choose User
Groups.

10. Choose Assign.

11. Select a suitable


user group for the
user.

8
Manage User Setup and Access

Explanation Screenshot

12. Choose Save.

You've given a role to


the business user by
assigning a user
group.

To replicate users
from IAS to SAP
Central Business
Configuration, you
have to run a job in
IPS. Only users
whose status is
active are replicated.

9
Manage User Setup and Access

Explanation Screenshot

13. Choose Identity


Provisioning.

14. Choose Source


Systems.

15. Select IAS.

10
Manage User Setup and Access

Explanation Screenshot

16. Choose Jobs.

17. For Read Job,


choose Run Now.

You've run the job in


IPS to replicate users
from IAS to SAP
Central Business
Configuration.

11
Manage User Setup and Access

Explanation Screenshot

Finally, provide
business users with
the following
information:

• Statement that
SAP Central
Business
Configuration is
ready to use
• URL to SAP
Central
Business
Configuration,
provided in the
Access
Information for
your SAP
Central
Business
Configuration
System
• Statement that
users can set
their password
when clicking
on the
activation link in
the email sent
from the Identity
Authentication
service (the
automated
email will be
sent once the
user is created)
• The link to the
SAP Central
Business
Configuration
user guide,
which will help
business users
get started with

12
Manage User Setup and Access

Explanation Screenshot
the defined
activities

You’ve successfully
set up business users
for SAP Central
Business
Configuration.

Once this part of the


user activation has
been completed, you
can continue with the
Initial System Access
to SAP S/4HANA
Cloud steps.

You've learned about


the initial setup tasks
to enable users for
their daily work.

This concludes the


interactive tutorial.

13

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