EFFECTIVE PRESENTATION SKILLS AND RESEARCH

DATA PRESENTATION

Prepared By,
Mrs. Kinjal R. Shah

Guided By,
Dr Tejal Mehta
What it means?

 Few guide lines that improves the

quality of a presentation
 Success of presentation??????

Depends on - How well the audience

understood the content
If not?
 Effectiveness is lost
 May not listen & loose interest
 May find hard to see/read
 People don’t like to read long
sentences
 Find hard to follow-up – Where
does this belongs to ?
 Where am I?
 Is he/she nuts? (unordered,
graphics, animations)
 May feel like “This is not for me”
 Too much technical or boring
The 4 P’s
Where to start?
Prepare
 Research
 Books, Web, articles,
 Expertise 1.Must know
2.Should know
 Statistics 3.Better to know
 Examples
 Demonstrations
 Exhibits
Prepare - Structure
Structure - Introduction
 Greet the audience
 Start in a friendly way
 Tell them
About the title
 Who you are
Why are you here
How experienced you are with the subject
Approximate time
 Outline
Structure - Body
 Properly organized
 Logical
General Specific
Known Unknown
Accepted Controversial
Cause Effect
Problem Solution
 Emphasize more using real life examples
 Use pictures, graphs, tables & animations
 Indicate where are you
Structure - Summary
 Tell them what you told them but
in brief
 Draw conclusions
 Beyond the presentation?
 Any Questions??????
 References
 Thanks
 Audience
 Any other person
Practice
 How?
Reduces nerves (be natural & relax)
Do not over practice
Get familiar with presentation aids
Judge timing
Strong opinion
Clear points
Logical flow
Strong ending
Presentation
 Vary voice
 Body language
 Eye contact
 Timing
 Speed
 Get audience to talk
 Read your audience
WHAT WE DONE?
Planning
Designing
Delivering
Use of Visuals
 What are visuals?  What media are
 graphs used?
 charts  transparencies/slides
 maps  PowerPoint slides
 photos  video
 drawings  projection/projector
 images models  handouts
 video/film
 objects

A Picture worth than 1000 words

Why use visuals?
 Focus audience's attention
 Illustrate points that are difficult
 Verbalize to reinforce ideas
 Visual to involve and motivate audience
 To involve all senses
 As logical proof
 Save time & avoid putting information on a
board
 Avoid turning your back to the audience
when writing on a board
A slide to be effective
 Keep it simple
 Be consistent
 Minimum surprise
 Suitable background & template
 1 idea per slide
 Proper blend of –
colors, type of font, size, boldface, italics &
animations
 suitable pictures of proper size
Adding text to slide
 Select proper font, size & color
Heading – 32+ Sub heading – 28
Other - <=24
May depend on the template being used
 Try to minimize long sentences
 Illustrate the key words
Use underline, boldface or different color
 Enough line space
 Every thing depends on;
Quality of the projector, room luminosity & size
Backgrounds, templates &
animations
 Depending on the subject matter
 Type of audience
 Better to use original templates than
custom ones (unless you are highly
confident)
 Unless it is a multimedia subject matter
use simple;
colors, graphics, animations & backgrounds
 Suitable screen size & resolution
 Not too less, not too more
Be aware of…….
 Different versions & capabilities of
PowerPoint
 Different animation types being supported
 Test your presentation at least once in a
different machine
 If you have enough time, check with a
projector
 Better to have some idea of projector
settings, that are suitable to your
presentation
Presentation Challenges
 Questions
Get the question correctly
Answer with what you had already told
Give necessary references
If you don’t know the answer tell that
 Interruptions
Remember where you stop
 Deal with detractors
 Nervousness & shy
Few more tips..
 If you say I’ll explain later, make sure to
explain them
 Try to minimize looking backwards
 Proper grammar doesn’t matter, if it make
sense
 But proper spellings are essential
 Show only the key words, not everything
 If something is there make sure you
explain it
 Emphasize specific sections using arrows
or proper animations
Presenting Your Methods, Data,
and Results

 Methods, Instrumentation
For most talks, only present the minimum
 Data Tables
Tables are useful for a small amount of data
Include units
Indicate data source if they are not your own
But tables are often used badly …
date discharge precipitation date discharge precipitation
(cf/s) (in/day) (cf/s) (in/day)
1-Nov 631 0 1-Dec 1480 0.07
2-Nov 808 0 2-Dec 2920 0.96
3-Nov 794 0.08 3-Dec 2380 0
4-Nov 826 0 4-Dec 1990 0
5-Nov 1060 1.09 5-Dec 1770 0
6-Nov 1080 0.48 6-Dec 1620 0.1
7-Nov 1040 0.28 7-Dec 1500 0
8-Nov 779 0 8-Dec 1420 0
9-Nov 686 0 9-Dec 1350 0
10-Nov 670 0 10-Dec 1290 0
11-Nov 696 0.53 11-Dec 1280 0.1
12-Nov 831 0.23 12-Dec 1330 0.47
13-Nov 985 0.45 13-Dec 1280 0
14-Nov 1080 0.14 14-Dec 1250 0.57
15-Nov 1350 0.65 15-Dec 1190 0.04
16-Nov 1430 0 16-Dec 1180 0
17-Nov 2440 1.6 17-Dec 1160 0.17
18-Nov 2280 0 18-Dec 1120 0.01
19-Nov 2040 0 19-Dec 1080 0
20-Nov 1830 0.55 20-Dec 1070 0
21-Nov 1650 0 21-Dec 1080 0
22-Nov
23-Nov
1560
1520
0
0.39
22-Dec
23-Dec
1060
1060
0
0.18 Discharge of the Esopus
24-Nov 1410 0 24-Dec 1050 0
25-Nov 1320 0 25-Dec 1050 0.5 Creek (Coldbrook, NY)
26-Nov 1310 0.11 26-Dec 986 0
27-Nov 1450 0.78 27-Dec 1010 0 and precipitation at
28-Nov 1560 0.22 28-Dec 1010 0.07
29-Nov
30-Nov
1550
1480
0.45
0
29-Dec
30-Dec
977
972
0
0
Slide Mountain, NY
31-Dec 957 0 (source: USGS/NCDC)
3500 1.8

discharge (cf/s) 1.6

3000
precipitation (in/day)
1.4
2500

Precipitation (in/day)
Discharge rate (cf/s)

1.2

2000 1

1500 0.8

0.6
1000
0.4
500
0.2

0 0
1-Nov 8-Nov 15-Nov 22-Nov 29-Nov 6-Dec 13-Dec 20-Dec 27-Dec
Date in 1992

Discharge of the Esopus Creek (Coldbrook, NY) and

precipitation at Slide Mountain, NY (source: USGS/NCDC)
Preparing Your Data, continued

 Figures
 ‘1 figure  1000 words’
 Figures should be readable, understandable,
uncluttered
 Keep figures simple, use color logically for clarification
○ Blue = cold, red = warm, dark = little, bright = a lot
 Explain axes and variables
 Include reference on figure

http://www.cs.aau.dk/~luca/SLIDES/howtotalk-ru.pdf
Formulation and evaluation of mouth dissolving
tablets of oxcarbazepine

time (in % Drug Release

Sec) Pure Drug MDT by Direct
No. Compression
1 0 20 20
2 10 30 35
3 20 40 45
4 35 50 55
5 45 60 65
6 60 70 75
7 70 75 85
8 80 80 90

time (in % Drug Release

Sec) Pure Drug MDT by Direct
No. Compression
1 0 20 20
2 10 30 35
3 20 40 45
4 35 50 55
5 45 60 65
6 60 70 75
7 70 75 85
8 80 80 90
Graphical Presentation (Line Graph with markers)
Graphical Presentation (Clustered Cylinders)
Graphical Presentation (Area)
Graphical Presentation (Clustered Bar)
Preparation and evaluation of tablets rapidly disintegrating in
saliva containing bitter-taste-masked granules by
the compression method1)

Material Pirenzepine tablet Oxybutynin tablet

Drug 25 2
Eudragit E-100 75 28
Crystalline cellulose 78 134
L-HPC 20 34
Magnesium stearate 2 2
Total 200 200
Composition Comparison
Chitosan in steroid delivery: formulation of
microspheres by factorial design and
evaluation of
in-vitro release parameters
Quadratic smooth contour graph of the
formulation variables
Conclusion
 Make it BIG
 Keep it Simple
 Make it Clear
 Be Consistent
References
 Presentation Skills
 www.ucc.ie/careers
 Oral Presentation Skills
 http://smyrne.intevry.fr/lfh/ressources/presentations/
oral_presentation_skills.htm
 Designing Presentation Visuals
 http://www.plu.edu/~libr/media/designing_visuals.html
 Eroğlu, Alpar, Öner, Chitosan in Steroid Delivery:
Formulation of Microspheres By Factorial Design and
Evaluation of In-Vitro Release Parameters.FABAD J.
Pharm. Sci., 33, 144–150, 2008
 http://www.cs.aau.dk/~luca/SLIDES/howtotalk-
ru.pdf