ELECTRONIC PRESENTATION

&
MS POWERPOINT

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Mohamed Mufassirin
OUTLINES
 Introduction
 Getting Started with MS PowerPoint 2007
 Modifying Presentation
 Formatting Presentation
 Working with Graphics and Chart
 Delivering the Presentation
 Working with Multimedia
 Printing 2

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INTRODUCTION
 What is a presentation?

 It is the process of presenting the content of a

topic to an audience consisting of one or more
persons.

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DIFFERENT PRESENTATION APPLICATION
PACKAGE

 PowerPoint
 Flash

 Open Office Impress

 Apple Keynote

 Photoshop

 NXPowerLite

 PowerPlugs Charts

 Perspector

 Color Schemer

 PowerConverter
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STARTED WITH MS POWER POINT 2007

A PowerPoint presentation is a collection of

electronic slides that can have text, pictures,
graphics, tables, sound and video. This collection
can run automatically or can be controlled by a
presenter.

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 There are three features that you should remember as
you work within PowerPoint 2007:
1. Office Button
2. The Ribbon
3. Quick Access Toolbar

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MICROSOFT OFFICE BUTTON

 The Microsoft Office Button

performs many of the functions
that were located in the File
menu of older versions of
PowerPoint.

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THE RIBBON: THE TABS

The ribbon is the panel at the top portion of the document

 Home: Slides, Font, Paragraph, Drawing, Editing

 Insert: Tables, Graphics, Links, Text, Media Clips
 Design: Page Setup, Themes, Background
 Animations: Preview, Animations, Transitions
 Slide Show: Start Slide Show
 View: Presentation Views, Show/Hide, Zoom, Window
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QUICK ACCESS TOOLBAR
 The quick access toolbar is a customizable
toolbar that contains commands that you may want
to use.

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OTHER FEATURES: MINI TOOLBAR
 A new feature in Office 2007 is the Mini Toolbar. This is
a floating toolbar that is displayed when you select text
or right-click text.

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OTHER FEATURES: NAVIGATION
 Navigation through the slides can be
accomplished through the Slide
Navigation menu on the left side of the
screen

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SLIDE VIEWS
 Presentations can be viewed in a variety of manners.

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CREATING A PRESENTATION

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NEW PRESENTATION
 You can start a new presentation from
 A blank slide,
 A template,
 An existing presentations,
 or a Word outline.

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FROM A BLANK SLIDE
 Click the Microsoft Office Button
 Click New
 Click Blank Presentation

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FROM A TEMPLATE

 Click the Microsoft Office Button

 Click New
 Click Installed Templates or Browse through Microsoft
Office Online Templates
 Click the template you choose

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FROM AN EXISTING PRESENTATION

 Click the Microsoft Office Button

 Click New

 Click New from Existing

 Browse to and click the presentation

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FROM A WORD OUTLINE

 Click the slide where you would like

the outline to begin
 Click New Slide on the Home tab

 Click Slides from Outline

 Browse and click the Word

Document that contains the outline

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SAVE A PRESENTATION
 When you save a presentation, you have two
choices: Save or Save As.
To save a document:
•Click the Microsoft Office Button
•Click Save

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SAVE A PRESENTATION
• Click the Microsoft Office Button
• Click Save As
• Type in the name for the Presentation
• In the Save as Type box, choose Excel 97-2003 Presentation

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ADD SLIDES (1)
 Select the slide
immediately BEFORE where you
want the new slide
 Click the New Slide button on
the Home tab
 Click the slide choice that fits your
material

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ADD SLIDES (2)
 Select the slide immediately
BEFORE where you want the new
slide
 Click the New Slide button on the
Home tab
 Click Reuse Slides
 Click Browse
 Click Browse File
 Locate the slide show and click on the
slide to import

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THEMES
 Click the Design tab
 Choose one of the displayed Themes or click
the Galleries button

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 To apply new colors to a theme:
 Click the Colors drop down arrow
 Choose a color set or click Create New Theme Colors

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 To change the background style of a theme
 Click the Background Styles button on the Design tab

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WORKING WITH CONTENT
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ENTER TEXT
 To enter text:
 Select the slide where you want the text
 Click in a Textbox to add text

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 To add a text box:
 Select the slide where you want to place the text box
 On the Insert tab, click Text Box
 Click on the slide and drag the cursor to expand the text
box
 Type in the text

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FORMATTING TEXT

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CHANGE FONT TYPEFACE AND SIZE
 To change the font typeface:
 Click the arrow next to the font name and choose a
font.
 Remember that you can preview how the new font will
look by highlighting the text, and hovering over the new
font typeface.

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 To change the font size:
 Click the arrow next to the font size and choose the
appropriate size, or
 Click the increase or decrease font size buttons.

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FONT STYLES AND EFFECTS
 Font styles are predefined formatting options that
are used to emphasize text. They include: Bold,
Italic, and Underline. To add these to text:
 Select the text and click the Font Styles included on the
Font group of the Home tab or
 Select the text and right click to display the font tools

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CHANGE TEXT COLOR
 To change the text color:
 Select the text and click
the Colors button
included on the Font
Group of the Ribbon, or
 Highlight the text and
right click and choose the
colors tool.
 Select the color by
clicking the down arrow
next to the font color
button.

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CHANGE PARAGRAPH ALIGNMENT
 The paragraph alignment allows you to set how you
want text to appear.
 Click the Home Tab
 Choose the appropriate button for alignment on the
Paragraph Group.
 Align Left: the text is aligned with your left margin
 Center: The text is centered within your margins

 Align Right: Aligns text with the right margin

 Justify: Aligns text to both the left and right margins.

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INDENT PARAGRAPHS
 To indent paragraphs, you can do the following:
 Click the Indent buttons to control the indent.
 Click the Indent button repeated times to increase the
size of the indent.

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TEXT DIRECTION
 To change the text direction:
 Select the text
 Click the Text Direction button on the Home tab
 Click the selection

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ADDING CONTENT
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BULLETED AND NUMBERED LISTS
 Bulleted lists have bullet points, numbered lists
have numbers, and outline lists combine numbers
and letters depending on the organization of the list.
 Select the text you wish to make a list
 Click the Bulleted or Numbered Lists button

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NESTED LISTS
 A nested list is list with several levels of indented
text. To create a nested list:
 Create your list following the directions above
 Click the Increase or Decrease Indent button

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FORMATTING LISTS
 The bullet image and numbering
format can be changed by using
the Bullets or Numbering dialog
box.
 Select the entire list to change all the
bullets or numbers, or Place the
cursor on one line within the list to
change a single bullet.
 Click the arrow next to the bulleted or
numbered list and choose a bullet or
numbering style.

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ADDING VIDEO
 Video clips can be added to the presentation. To
add a video clip:
 Click the Movie button on the Insert tab
 Choose Movie from File or Movie from Clip
Organizer

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 To edit the video options:
 Click the movie icon
 Click the Format tab

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ADDING AUDIO
 Audio clips can be added to the presentation. To
add an audio clip:
 Click the Audio button on the Insert tab
 Choose Sound from File, Sound from Clip
Organizer, Play CD Audio Track, or Record Sound

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 To edit the audio options:
 Click the audio icon
 Click the Format tab

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GRAPHICS

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ADDING PICTURE
 To add a picture:
 Click the Insert Tab
 Click the Picture Button
 Browse to the picture from
your files
 Click the name of the
picture
 Click insert
 To move the graphic, click
it and drag it to where you
want it
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ADDING CLIP ART
 To add Clip Art:
 Click the Insert Tab
 Click the Clip Art Button
 Search for the clip art using
the search Clip Art dialog
box
 Click the clip art
 To move the graphic, click it
and drag it to where you
want it

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EDITING PICTURES AND CLIP ART
 When you add a graphic to the presentation, an
additional Tab appears on the Ribbon. This tab has
four groups:
 Adjust: Controls the picture brightness, contrast, and
colors
 Picture Style: Allows you to place a frame or border
around the picture and add effects
 Arrange: Controls the alignment and rotation of the
picture
 Size: Cropping and size of graphic

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ADDING A SHAPE
 To add Shapes:
 Click the Insert Tab
 Click the Shapes Button
 Click the shape you choose

•Click the Slide

•Drag the cursor to expand the Shape

•To format the shapes:

•Click the Shape
•Click the Format tab
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ADDING SMARTART
 SmartArt is a feature in Office
2007 that allows you to choose
from a variety of graphics,
including flow charts, lists,
cycles, and processes. To add
SmartArt:
 Click the Insert Tab
 Click the SmartArt Button
 Click the SmartArt you choose
 Click the SmartArt
 Drag it to the desired location in
the slide

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TABLES

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CREATE A TABLE
 To create a table:
 Place the cursor on the page where
you want the new table
 Click the Insert Tab of the Ribbon
 Click the Tables Button on the Tables
Group. You can create a table one of
four ways:
 Highlight the number of row and
columns
 Click Insert Table and enter the
number of rows and columns
 Click the Draw Table, create your table
by clicking and entering the rows and
columns
 Click Excel Spreadsheet and enter
data
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ENTER DATA IN A TABLE
 Place the cursor in the cell where you wish to enter
the information. Begin typing.

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MODIFY THE TABLE STRUCTURE AND
FORMAT A TABLE
 To modify the structure of a table:
 Click the table and notice that you have two new tabs
on the Ribbon: Design and Layout. These pertain to
the table design and layout.
 On the Design Tab, you can choose:
 Table Style Options
 Table Styles
 Draw Borders

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 To format a table, click the table and then click
the Layout Tab on the Ribbon. This Layout tab
allows you to:
 View Gridlines and Properties (from the Table Group)
 Insert Rows and Columns (from the Rows & Columns Group)

 Delete the Table, Rows and/or Columns (from the Rows &
Columns Group)
 Merge or Split Cells (from the Merge Group)

 Increase and decrease cell size (Cell Size Group)

 Align text within the cells and change text directions

(Alignment Group)

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INSERT A TABLE FROM WORD OR EXCEL
 Open the Word document or Excel worksheet
 Select the chart
 Click Copy on the Home tab
 Go to the PowerPoint document where you want the
chart located
 Click Paste on the Home tab

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CHARTS

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CHARTS
 Charts allow you to present information contained
in the worksheet in a graphic format. PowerPoint
offers many types of charts including: Column, Line,
Pie, Bar, Area, Scatter and more. To view the
charts available click the Insert Tab on the Ribbon.

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CREATE A CHART
 To create a chart:
 Click the Insert tab on
the ribbon
 Click the type
of Chart you want to
create
 Insert
the Data and Labels

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EDIT CHART DATA
 To edit chart data:
 Click on the chart
 Click Edit Data on the Design tab
 Edit data in the spreadsheet

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MODIFY A CHART
 Once you have created a chart you can do several
things to modify the chart.
To move the chart:
 Click the Chart and Drag it another location on the
same slide, or
 Copy it to another slide
 Choose the desired location and click Paste

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 To modify the chart size:
 Click the Chart
 Click on any of the corners and drop
and drag to resize

 To modify the labels and titles:

 Click the chart
 Click the Layout tab
 Choose the appropriate label to
change
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SLIDE EFFECT

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SLIDE TRANSITIONS
 Transitions are effects that are in place when you
switch from one slide to the next. To add slide
transitions:
 Select the slide that you want to transition
 Click the Animations tab
 Choose the appropriate animation or click
the Transition dialog box

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 To adjust slide transitions:
 Add sound by clicking the arrow next
to Transition Sound

 Modify the transition speed by

clicking the arrow next to Transition
Speed
 To apply the transition to all
slides:
•Click the Apply to All button on
the Animations tab

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SLIDE ANIMATION
 To apply an animation effect:
 Select the object
 Click the Animations tab on the Ribbon
 Click Custom Animation
 Click Add Effect
 Choose the appropriate effect

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ANIMATION PREVIEW
 To preview the animation on a slide:
 Click the Preview button on the Animations tab

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SLIDE SHOW OPTIONS
 The Slide Show tab of the ribbon contains many
options for the slide show.
 Preview the slide show from the beginning
 Preview the slide show from the current slide
 Set up Slide Show

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SET UP SLIDE SHOW
 The options include:
 Whether the show will run automatically or will be
presented by a speaker
 The looping options
 Narration options
 Monitor resolutions

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RECORD NARRATION
 When you want to
record narration for the
slides:
 Click the Record
Narration button
 Click Set Microphone
Level to check the
levels of audio input
 Click OK to record the
narration

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REHEARSE TIMINGS

 Use Rehearsed Timings to rehearse the timings of

slide with audio.
 Click the Rehearse Timings button
 Practice speaking and advance the slides as you would
in the presentation
 When you have completed this click through the end of
the slide
 Choose whether or not to keep this timing or to retry

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PRINTING

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CREATE SPEAKER NOTES
 Speaker Notes can be
added to allow you to
create notes for each
slide. To add speaker
notes:
 Select the slide
 Click View
 Click Note Pages
 Click the Click to add
Notes section of the screen
 Type in the Notes for that
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PRINT A PRESENTATION
 There are many options for printing a
presentation. They are:
 Slides: These are slides that you would see if you were
showing the presentation, one slide per page
 Handouts: 1, 2, 3, 4, 6 or 9 per page, this option allows

for more slides per page

 Notes Page: This includes the slides and the speaker

notes
 Outline View: This will print the outline of the

presentation

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 To access the print
options:
 Click the Microsoft
Office Button
 Click Print

 In the Print Dialog Box,

click the arrow next

to Print what
 Choose the format and

click OK to print

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 To print preview:
 Click the Microsoft Office
Button
 Place the cursor over Print
 Click Print Preview
 Click the arrow next to Print
What to change print options
 To print from Print Preview,
click Print

 To Exit Print Preview:

 Click the Close Print
Preview button

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PACKAGE A PRESENTATION
 There are times when you want
to package a presentation with all
of the additional files attached as
well. To package a presentation
for CD:
 Click the Microsoft Office Button
 Click Publish
 Click Package for CD
 Type a name for the CD
 Click Copy to CD or Copy to
Folder

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THANK YOU

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