TECHNICAL SPECIFICATION & METEHOD OF MEASUREMENT

GENERAL REQUIREMENTS

01. GENERAL REQUIREMENTS

011 GENERAL
This section of the Technical specification covers items that are
applicable to all parts of this Technical Specification. The
specification in this section, whether stated or not are considered
equally applicable to each section of the Technical
Specification and the work in general.

012 SITE DESCRIPTION

The specifier shall indicate the following in detail.

A location map of the area shall be attached and possible sources of stone
for masonry & aggregate, sand, timber, etc., shall be indicated.)

 Region, particular name and geographic bearing

 Elevation of area
 Geological & geotechnical conditions as last established by
surveys & tests.
 Access Road - specify distance of tarmac, gravel & dust road and
no access distances in Kilometers. If in the opinion of the
specifier, the project Area is located in an area known to all
prospective Contractors, only the required details shall be
given.
 Availability of services like water, power, telephone, etc.

The climatic condition indicating the following details:-

 Seasons of rain, indicating the heaviest month of rain.

 Seasons of lowest & highest temperature.
 Months of high and low humidity.
 Prevailing wind and months of high wind velocity.
 Records of monthly rainfall, wind speed & humidity.

013 QUALITY ASSURANCE

01301 Submittals and Substitutions

013011 Submittals
The minimum acceptable qualities of materials and workmanship have
been established in this Technical specification by reference to
accepted standards, codes or descriptions of required performance.
The Engineer has established requirements in each section for the
advance submittal of data for review and approval. Such required
data shall be submitted and reviewed and resubmitted as frequently
as required until compliance with the specific requirements has been
obtained.

Each data for submittal shall be carefully reviewed and

verified for its compliance with the specific requirement of
the submittals called for in each section of this Specification.

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The approval by the Engineer of submittals is in no way

considered as a guarantee or relief from replacing, the materials
supplied or work executed, if the materials and workmanship are
found defective by tests carried out there after. Such materials
and workmanship found to be defective shall be replaced at no cost
to the Investor.

All data, samples, test results, certificates, designs, drawings,

etc., to be submitted shall fully comply with the requirements as
specified in each section of this Specification.

Data and document accompanying samples of materials for

submittals shall be signed by the contractor as proof of their being
submitted for the specific work under consideration.

The document shall bear, the date, reference of section to this

Specification and other requirement as specified in the
particular sections of this Specification.

Schedule of submittals required by the Technical specification shall

be prepared and submitted to the Engineer in two copies immediately
after the signature of agreement.

013012 Timing of Submittals & Substitutions

All submittals and requests for substitutions shall be made in
advance allowing sufficient time for inspection, testing review
and verification. They shall be submitted in such a way that enough
time is left after approval, for the placement of order, delivery,
manufacture, etc., prior to time for installation in accordance with
the work schedule.

Submittals shall always be in groups to the extent possible.

013013 Substitution
Products and Workmanship established in the Specification are the
basis for the quality of work in the Contract. Products to be
incorporated in the work require approval prior to use. No materials
or proposed Workmanship are to be substituted prior to
approval. The phrases in the Specification "equivalent or equal,
similar, etc.," indicating substitutions do not mean automatic
approval unless such approval as been obtained prior to
incorporation in the Works.

01302 Standards
The Technical Specification refers to codes and Standards to
establish qualities and types of materials and workmanship and
methods for testing of materials and work.

Where materials, workmanship and tests are required to meet a

specific accepted standard, the minimum to be supplied executed
shall be those meeting or exceeding specifically named Code or
Standard.

When proof of the fulfillment of quality of materials

workmanship and test is required such written evidence shall be
presented to the satisfaction of the Engineer.

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The details of the requirements of the accepted Standards and Codes

in this Specification shall be verified and familiarized with
prior to supply & execution as required by each Standard.

All items of work not complying with the specific standard, if

rejected by the Engineer, shall be replaced at no cost to the
Investor.

In the instance of reference to more than one standard the stringent

of all shall govern.

Reference in the Technical specification is made to designate

standards. This does not in any way prohibit the use of other
"acceptable equivalent proved standards" approved by the Engineer
from being used for the works. The use of such equivalent standards
requires the specific approval of the Engineer.

Reference is made to the Standard and Codes promulgated by the

Agencies shown against each standard. The standards and codes are
available with the Ethiopian Building and Transport Construction
Design Authority, BaTCoDA for inspection.

01303 Testing
The Standards and Codes are annexed to this section of the Technical
specification.

013031 Test facility location

Depending on the complexity of the work the Contractor shall
maintain adequate testing facilities in accordance with tests from
recognized agencies materials, samples and installed work as
required by the Specification or instructed by the Engineer.

Testing agencies shall require approval prior to carrying out the

work.

013032 Testing of materials and works

Where no testing requirements are specified but become
necessary, the Contractor shall get the testing done according to
Instruction. The cost of testing shall be born as described in the
costs section here under.

013033 Codes and standards for testing

Tests shall be carried out in accordance with the
procedures set out in the Standards & Codes referred to in the
specification. In the absence of such procedures other approved
procedures shall be used.

013034 Costs of testing

Costs associated with preparation of materials for testing,
transport, testing costs, obtaining of records, etc., shall be born
by the Contractor, if such tests are required by the Specification
or are determined necessary by the Engineer (whether or not
mentioned in the Specification) for conformity of materials,
workmanship and installed works to the requirements of the
specification.

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If re-testing is required such costs shall be born by the

Contractor.

If tests are made for the convenience of the

Investor/Engineer such tests shall be carried out or cause to be
carried by the Contractor and related expenses reimbursed by the
Investor.

01304 Samples
Samples shall be submitted or prepared in sufficient
quantity as required by each item of work specified on each section
of the specification or as required by the Engineer.

No materials or workmanship requiring sample approval shall be

delivered or executed prior to obtaining approval for the samples.

All supplies and workmanship shall in all respects comply with the
approved samples.

Samples shall be maintained in their original approved

condition until permission to remove them is given by the Engineer.

Rejected samples shall be removed from site immediately

upon receipt of such instruction. Such rejected samples if required
shall be replaced by other samples to the satisfaction of the
Engineer.

In the instance of executed work or materials supplied for samples

not being acceptable for the item under consideration, but
acceptable for other works, the approval of the Engineer shall be
obtained prior to use.

01305 Qualification of Workmen

Adequate number of workmen who are skilled/trained and
experienced in the necessary crafts and who are thoroughly familiar
with the specified requirements and methods needed for the proper
performance of the work in each section of this Technical
Specification shall be provided by the Contractor.

In addition to this general requirement, the specific

requirements as stated under each section of this
Specification shall be met.

01306 Cost Included

Cost of materials [as indicated on drawings or specified in the
Technical Specification, Bill of Quantities, Schedules, etc.],
labour, equipment, tools, temporary works, supervisory personnel and
related items required for the satisfactory execution of an item
shall be borne by the contractor whether or not specified.

01307 Related Works Described Elsewhere

The Technical Specification has been divided into sections. In
dealing with a section, works that are necessarily related to the
section under consideration, but not included in that particular
section are referred to under "Related Works Described Elsewhere".

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The reference to the works described elsewhere shall be

considered as if the works have been described in that particular
section and equally applicable as far as the work is related.

01308 Surface Preparation

Surfaces to receive work shall be clean from earth, dust, debris and
other material spattered as a result of preceding work prior to the
placement of succeeding work.

The approval of the Engineer shall be obtained after surface

preparation and before further work is executed on the prepared
surface. In addition to the above the requirements of surface
preparation of each particular section of this Technical
Specification shall be complied with.

01309 Storage and Handling

Materials shall be protected against damage in transit to the site.
Where materials are to be supplied packed, the manufacturers
recommendation as to packing and stacking during shipment shall be
adhered to.

Materials shall generally be stored at site in a manner that would

prevent damage to the materials. The methods of storage & handling
as specified under each particular section of this Specification
shall be adhered to.

01310 Protection
Materials and work shall before and after installation, be protected
from damage by storage, handling and work on other trade. In the
event of damage to the materials, work or the surfaces, all repairs
or, if repairs are unacceptable, replacement shall be made at no
cost to the Investor.

Safety measures including the provision of helmets, gloves, medical

care, etc., shall be taken to ensure that workmen are protected
against injury and loss of life while on work.

01311 Shop Drawings

The consultant in scales large enough to show required materials,
details of connections of the components and the detail of
connections to other work shall submit shop drawings.

Shop drawings shall be accompanied by Technical Specifications

indicating all details that cannot be shown on the drawings. Shop
drawings shall be used only after approval is obtained.

Shop drawings requiring resubmittal shall be revised as request by

the Engineer.

The shop drawings and accompanying document shall indicate the full
address of the manufacturer including the proposed time of
manufacture.

Shop drawings shall be submitted in one reproducible form and two

copies with no additional cost to the Investor.

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01312 ENGINEER'S APPROVAL

The phrases in the Technical Specification "approval, Engineer’s
approval, etc" shall be understood as obtaining the prior approval
of the engineer and his representative in compliance with the powers
of the Engineer as provided for in the Conditions of Contract.

014 PROJECT RECORDS

0141 Construction Schedule

01411 General
Adequate work plan, indicating delivery of materials and execution
of the works within the time frame given for completion requires the
preparation of work schedule as described hereunder. The Contractor
shall use this same schedule to monitor the progress of the works
and evaluate the performance. The Construction schedule once
approved shall form an integral part of the Contract.

01412 Timing
Unless other wise instructed, the timing used in the
schedule shall always refer to Calendar days, weeks or
months.

01413 Details of Schedule

The schedule to be prepared graphically shall indicate the sequence
of work, interdependence of activities, cash flow and other
pertinent data as listed hereunder and as directed by the Engineer.

 Period of mobilization
 Start and completion dates of the various trade
classified into sections of work including the
following.
 Submittals of samples & shop drawings.
 Order and delivery to site of materials.
 Fabrication and installation of materials.
 Earliest and latest start and finish date of each
activity including float.
 Final testing.
 Demobilization.
 Monetary value associated with start up to
completion of works to enable the determination of
Contractor's cash flow and Investors budget
allocation.

01414 Review of Schedules

Construction schedule shall be prepared and submitted to the
Engineer within 20 days of instruction to proceed with the work and
in any case not later than the end of the mobilization period. The
Engineer and re-submittal prior to the end of mobilizing period
shall give consideration to the requirement of the review of the
schedule.

Construction Schedule shall be reviewed as instructed by the

Engineer at intervals of not more than three months during the
Contract implementation period.

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0142 PERIODIC REPORTS

The Contractor indicating the progress of works shall submit
periodic weekly, monthly and quarterly reports.

The monthly progress shall indicate: -

 The activities carried out in the month and the

total to date including value of work.

 Problems encountered, affected portions of work

and their effect on sequential activities.

The Quarterly report shall indicate:-

 The activities carried out in the quarter and the total to

date including value of work.
 The comparative effect of the activities to the proposed
schedule.
 The problems encountered and their effect on the succeeding
work and over all completion time.
 The validity of the float proposed in the schedule.
 Review of the Schedule of work.

0143 PROJECT MEETINGS

Project meetings involving the Investor, Engineer and Contractor
shall be held at suitable locations, preferably at the location
of work at agreed dates but no less than once a month to review the
progress of work. The minutes of such meeting shall be duly
recorded.

0144 PHOTOGRAPHS
Photographs on progress records shall be taken by the Contractor at
instructed frequencies but no less than required to indicate
critical work stages and progress. A minimum of one print of each
shall be displayed at site and two copies submitted to the Engineer.

Full set of completed work photographs shall be submitted by the

Contractor at the end of the work. The cost of all such photographs
shall be borne by the contractor.

0145 AS BUILT DRAWINGS

The Consultant shall prepare as built final drawings and records of
the works to give information of both visible and concealed work to
enable the Investor carry out future changes in design or
modification of works with ease and without measurement and
investigation. Such records shall include all changed date and
information up to the beginning of the Maintenance Period. [The as
built drawings and records shall be reviewed by the Engineer
and resubmitted by incorporating any comments.]

0146 OPERATION AND MAINTENANCE DATA

The Contractor shall provide maintenance data of the works to
enable the Investor obtain adequate information on up keeping,

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maintaining and replacing sections of the works. The data shall

consist of the following subsections at the minimum.

01461 Products
Product Data (manufacturer's or agent’s full address, reference of
product, year of manufacture, product identification and location in
work) and catalogue if available.

 Operation and maintenance instructions, Part name

and Part Number of fast moving parts and nearest
Supplier.
 Copies of guarantees and warranties for equipment.
 Any other relevant information assisting for
maintenance and up keeps.

01462 Manufacture Shops

The full address of materials manufactured by shops based on their
shop drawings including their date of manufacture and reference to
shop drawings shall be provided.

01463 Sub-Contractors
The full address of Sub-Contractors, portions of work they executed
and the period of execution shall be given.

01464 Submission of Manual

All manuals shall be presented in draft form for review of the
method of presentation, contents and arrangement. The final shall be
submitted incorporating review and comments.

01465 All project records are to be submitted in one reproducible form and two
copies.

015 SITE FACILITIES

0151 CONTRACTOR'S CAMP

The Contractor shall, at approved locations provide erect, maintain
and subsequently remove temporary living accommodation, offices,
stores, workshop, sanitary facilities, fencing, compound, etc.,
necessary for the completion of the works.

0152 ENGINEERS FACILITIES

The Contractor shall provide the Engineer’s living
facilities and office as provided for in the Bill of
Quantities and maintain the same up to Contract completion and
remove them at completion.

0153 SURVEYING EQUIPMENT AND ASSISTANCE TO THE ENGINEER

The Contractor shall provide and maintain surveying
equipment, as described in the Bill of Quantities, surveyors, and
assistants for the exclusive use of the Engineer. He shall also
provide sufficient work tools like pegs, poles, paint, strings,
spirit levels, and tools for checking the setting out of the
works, etc., as required.

0154 ENGINEER'S AND INVESTOR'S REPRESENTATIVES TRANSPORT

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The Contractor shall provide and maintain vehicles as

specified in the Bill of Quantities for use by the
Engineer, his representative and Investors Representative for use in
connection with the works.

0155 SERVICES
The Contractor shall at all times provide and maintain and remove at
completion the following.

Power supply for temporary and permanent works.

Potable water supply for all temporary facilities and workmen and
adequate supply of approved quality of water for the works.

Approved means of sewage and garbage treatment and disposal.

Telephone or other communication between the site and his office,

Engineer's Office and Investor's Office for use by himself, the
Engineer and representative for the purpose of the work.

Fencing and security measures to protect the temporary and permanent

works from being damaged or damaging other works or installations.

Access for Vehicles from nearest public road to the

location of works.

First aid to workmen, Engineer’s or Investors representative or to

third parties. The Contractor shall ensure that there is adequate
arrangement to transport personnel to the nearest capable medical
center in the instance of injuries requiring medical
attention beyond first aid.

016 CLEANING UP
The Contractor shall, during the Construction period
maintain and clean up both permanent and temporary
facilities. He shall provide temporary site drainage to leave the
facilities free of standing water, accumulation of scrap, debris,
waste material, and maintain good standards of hygiene.

Inspection shall be carried out daily to ensure that

sufficient workmen, tools and facilities are provided to maintain
the standard of hygiene.

Final cleaning of the site and removal of all temporary

facilities shall be carried out to approval at completion of works.

017 INSURANCE AND BONDS

The Contractor shall, at all times provide and maintain
insurances, bonds and guarantees required by the Conditions of
Contract and Instruction to Bidders and site meetings, for the
faithful performance of the works.

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018 ABBREVIATIONS & NOTATIONS

The following abbreviation and notation are used throughout the
Technical Specification. The abbreviations and notations shall be
understood as having the meanings as given to them hereunder.

Bat Coda Building and Transport Construction Design Authority

BS British Standard
ASTM American Society for Testing and Materials
AASHO American Association of State Highway Officials
ES Ethiopian Standard
DES Draft Ethiopian Standard
PVC Polyvinyl Chloride
UPVC Unplasticised Polyvinyl Chloride

019 UNIT OF MEASUREMENT

The unit of measurement to be followed in general is metric.

The following units of measurement or their denominations are to be
used in as far as possible.

 WEIGHT KILOGRAMME (KG), TON (TON)

 LENGTH METRE (M), CENTIMETRE (CM), MILIMETRE (MM)
 CAPACITY LITRE (LT)
 NUMBER (NO)

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