(MS– Access)

Microsoft office (2010)

Microsoft office 2010 has
1. Access
2. Power point
3. Excel
4. Word
5. Publisher
6. Out Look

MS- word
Ms Word is an application program used for word
Processing .It is weed for the food production of any
Type of printable - text decadent in clouding composition,
Editing for mating & Printing.

Ms-word is used to write. Letters, reports, prepare bill &

invoices Prepare office sentry. Such as latter & Magazines.
Question: How to open Ms Word
Start → All Pro. → MS Office MS Word Enter Press
Features of MS Word
 File Creation
 Editing the file
 Text for mating
 Page for mating
 Spelling & grapier
 Hyper link
 Mail munch
 Auto text
 Header & footer
 Creating & formatting of table
 Drawing object & picture

→Title Bar
→ Menu bar
→Tool
→ Ruler

→Vertica
→ Scroll Ba
→ Status Bar
→ Task Bar

Quick Access Tool Bar

This toolbar is used to quickly alter the document. We can add
more Option to the Tool bar.
Title Bar
The title bar displays the application Package which is currently running and
the document. Which is current opened.
The default title of MS word is Document
Menu Bar
Sub Menus. The menus are automatically displayed in the menu bar
whenever necessary like format Design etc.
Toot Bar
The toolbar contains all the tools. Whenever a menu is selected
from the menu bar.
Rules:
There are two types of ruler
(1)Horizontal rules
(2) Vertical rules
The rules helps us to leave Margins into are document page. TESTI

Scroll bar.
There are two types of scroll bar.
(1) Vertical scrollbar
(2) Horizontal Scroll bar.
The vertical scroll bar Scrolls the page up and down. The
horizontal scroll bar. Scrolls the pages from left to right.

Statues Bar
This bar gives the information about our work like page no
total pages, total words etc.
Document Pages:
In this section we will create our Document by inserting text
and graphics from the insertion point i.e. Current Cursor
position.
Opening a document:
Step (1) Click on the office Butten.
(2) Click on the “open” submenu, then open dialog box
will be displayed.
(3) More to the location where the file is stored.
(4) Choose the file, token click on his “open” button to
open the document.
Saving a document
After writing a document we have to save it for future
reference.
Step (1) Click on the office button, then choose save menu.
(2)The Save As dialog box will be display
(3) Specify the location and give a name to the document.
(4) Click on the “save" button to save
Extension of MS office word:
MS office word. 1997-2003→ doc
MS- office Word 2007-2013→ dock
Creating a new document
Step (1) Click on the office button
(2) Click on the new submenu to Open New Document dialog
box.
(3) Choose Blank and Recent option under on the templet
group.
(4) Choose Blank Document option then Click on the create
button to create a blank document.
Home Menu:
This menu contains groups like.
(1) Clip Board
(2) Font
(3) Paragraph.
(4) Styles
(5) Editing
Font Group:
This group is used for formatting of text. We can change
the formatting by Changing the font types Style size and
colour. Also we can put some affects ever the text font
type, style, size and I Colour applying Procedure.
Step (1) Select a text
(2) Click on the Home menu & go to the font group.
(3) Click on the grow font, Shrink font on font size
dropdown box and choose a size of font.
(4) Click on the font colour drop and choose a type
of font colour.
(5) Click on the bold Italic underline option to make
the selected tent bold italic and underlined.

Remarks
We can create font colours by using the more colours
option.
Short keys:
Grow font→ Ctrl + shift + >
Shrink font→ Ctrl + shift + <
Bold→ ctrl + B
Underline→ ctrl +U
Change Case Aa
This option is used to change the case of a selected text
like
Upper case lower case, capitalized each word & toggle
case.
(1) Sentence Case:
Only starting letter of a sentence will be capitalised at
other words and tatters normal.
(2)Lower case
Lower case means each word? & letters will be small
letters of a sentence.
(3) Uper case
Each words & letters will be capitalised of a sentence.
Capitalised each word
Every letters of a will be capital of a sentence.

Toggle case
Let letter of a word will be small letter other will be
capitalised.

Q. How to apply change case the step

Select paragraph (text) and go to home menu→ font
Subgenre →click change case.
Clear formatting:
This option is used clear all type of formatting from the selected
text leaving only the plan text.
Q. How to apply clean for formatting?
Answer. Click on the home menu→ font group.
Select text→ Click Aa clear formatting.
Bullet applying Procedure
→Click on the home menu and go to the paragraph group.
→ Click on the drop down box and choose a type of bullet.
→We can also define a new bullet by clicking the define .new
bullet Option.
→Click on the Symbol on picture button to choose a new type of
Bullet then click ok.
Applying line spacing
→Select a paragraph click on the home menu → Paragraph group
Click line spacing.
Then select option click.
Shading Applying procedure:
This option is use to give a background
Colour to a selected text or paragraph select a text. →Go to
home menu → paragraph group → Click shading then choose a
colour ok.
Boarders applying procedure:
This option is used to give a boarders to selected text
on paragraph.
Step→ Select text on paragraph click on the home
menu →paragraph group then click boarders drop
down box then select an option click.
Boarders and Shading dialog box:
→ click on the home menu & go to the paragraph group.
→ Click on the boarders dropdown box.
→Choose boarders & Shading
Option to open the boarders & Shading dialog
box. The dialog box contains 3 task.
(1) Boarders
(2) Page boarders
(3) Shading
Boarders
→Select a paragraph.
→Open the boarders & shading
Dialog box s go to the boarders step.
→Choose the setting of the boarders which can be box
shading etc.
→Choose a style, colour width then ok. Page boarders
→Select a setting for page boarder.
→ Choose a style colour s width for the page boarders then
select a style ok.

Shading
→ Select a paragraph open the boarders & setting
Dialog box then click shading tab.
→Choose a colour feel the shading than OK.
Indent
This option is used to increase or decrease a paragraph
indentation. It means we can more the paragraph to left s right
side.
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Format Painter:
This option is used to copy one text formatting to another tent.
Step→
Select the text where the format b to be copied.
→Click on the home menu s go to the paragraph.
→Click on the format painter option.
→select the text where the format B to be copied...
Style group
This group contains option like style dropdown box
change style options by using which we can changing style,
save, colour, font.
Find
This option is used to search a particular word.
Replace
This option is used search a Particular word and
replace it with another.

Step
→Click on the replace option to open find and
replace dialog box.
→Specify the word which is to be found in the find
what box.
→ specify the world which is to be replace in the
replace. With box.
→then click replace .
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Insert menu:
This Menus contains group like pages tables, lustrations links
header s frater text symbol.
Pages group
This group contain options like over page blank
pages page break.
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Cover Page:
This option is used to insert a fully formatted cover Page.
Where we can fill the Titles, Author Date and Other
information.
Step (1) click on the Insert menu and go to page group.
(2) Click on the cover page option and choose a type of
cover page. Fill in the detail like Title. Subtitle, Abstract, Author
Name Company name etc.
2 Black Page:
This option is used to insect a new blank page at the current
cursor position.
Step (1) Place the cursor where we need the blank page:
(2) click on the Insert menu & go to the pages group.
(3) Click on the Blank page option to insert a new blank
page of the current position.
Page break: (Ctrl + Enter)
This option is used to break the page from the current cursor
Position.
Step (1) Place the cursor where the page is to break.
(2)Click on the Insert menu. Go to the pages group.
(3) Click on the “page” current cursor position.
Table Group
We can create a table in our document in three ways.
(1) By using table templet.
(2) By using Insert Table option.
(G) By using Draw Table.
By using table Template:
Step (1) click on the Insert menu and go to the Table group.
(2) Click on the Table option and choose number of rows
and column from the table Templet.

By Using Insert table option:

Steps (1) click on the insert menu & go to the table group.
(2) Click on the Table option and Choose Insert Table
option to open the Insert Table dialog box.
(3) Specify the number of colorants & rows, then click on
the ok button to create the table.
By using Draw Table
Step (1) click on the Insert menu & go to the Tables
group.
(2) Click on the Table option & choose Draw Table
option.
(3) The mouse pointer will be charged
Into pencil type:
(4) Left click the mouse s drag it over the document
to create Rowe & Columns.
Click "ESC” to remove pencil:
Note:
When a table is created two cell menus are displayed in
the menu bar they are.
(1) Design
(2) Layout
→Use “tab” to move from one cell to other.
Step (1) Select a column of table.
(2) Click on the layout' menu & go to the Data group.
(3) Click on the “sort” option and choose accepting on
descending option.
(4) Click on the “ok” button to apply the changes.
Convent Table to text
Step→ (1) Select a table.
(2) Click on the “layout” menu and go to the data
Group.
(3) Click on the convert to text option and choose a
type of separator like tabs, commas other symbols.
(4) Click on the “OK” button to apply the change.
Convert Table to text
Step → (1) select a paragraph or text.
(2) Click on the Insert menu and go to the table
group.
(3) Click on the table option and Choose convert
Text to Table option.
(4) Specify the separation mark.
(5) Click on the “OK” button to convent the text into
table.
Illustrations Group:
This groups contains option like picture, clip art, shapes,
Smart Art, Chart.
Picture →This option is cased to insert an image in our
document.
Step → (1) click on the Insert menu & go to the
Illustrations & Group.
(2) Click on the picture option to open the Insert.
Picture dialog box.
(3) Go to the place click on the Picture is stored.
(4) Select a picture and click on the Insert button
to insert the Picture into our document.
Whenever a pictures is inserted into our document a
Format menu is displayed in the member this menu
Contains groups like Adjust picture style &, Arrange size.
Adjust Group:
This group is used for adjusting brightness, contrast recolour
Compress picture, Change picture and reset picture,
Picture Style Group
Step → (1) Select a picture.
(2) Click on the format menu and go to a
“picture styles” group.
(3) Choose a picture style from the picture style drop
down box.
(4) Select a picture shop.
(5) Select picture bore ten weight colour & dashes.
(6) Select a picture effect from the Picture effect drop
down box.
Arrange group
This group is used for text wrapping, notation, and
alignment and also Contains options like send to
back & bring to front.
Size Group
This group is used to increase or decrease the height
and width of a Picture. The crops option is used to
resize the picture and remove the unwanted Parts.
Smart Art
Smart Art is used to communicate visually with a
graphical information.
There are different type of smart art. Such as All, List,
Process, Cycle, Hierarchy, Relationship, Matrix, Pyramid,
Picture, Office.com, and Other.
Step -1
Click on the Insert mere & go to the Illustrations group.
2→ click on the Smart and option & choose a graphic
then ok.
After Inserting the smart art two menu are displayed
there are design & format.
Design:
This menu Contains group like create graphics layout
smart art style & reset.
Format:
Format menu contains group like create shapes
styles word row styles arrange & styles.

Chart

A Chat is a visual representation of data and conveys the

information in an easy to understand and attractive
manner there are different types of chants are available
such as Colum line, pic Box, area, bubble and Radon.
Step →Click on the Insert menu and go to the Illustration
group then click Chant then select a chart style.
Hyper link
Hyper link is used to... create a link to a wave page, e-mail
address or an application program.
Step →click on the insert menu and go to
The links group
Step → Click on the hyper link option to open in sext open
hype link dialog box.
Step→ Choose the program on files which is to hyper link.
Step→ click on the ok button to create the link.
Steps → to open the hyper link press the control key &
symbol taneasly left click over link.
Book mark
Baez Mark is used to assign a name to a specific point in
a document so that we can directly jump into that point:
Step→ Select an item to bookmark.
Step→ click on the bookmark option to open the
bookmark dialog box.
Step→ Give a name to book mark.
Click on add button create a bookmark.
Q. How to open bookmark
Ans. → Go to the bookmark → select
A bookmark point →click run (go to)
Date - 25.02-19
Cress Reference -
Cross References are automatically updated, if the
content moved to another location
Q: How to Create Cross References?
Ans. Step (1) → first to create more than paragraph.
(On) = rand ( ) enter press
(2)→After creating Paragraph to create
heading of each Paragraph
(3)To Create a Blank page→ then go to insert
menu with link group.
4 →Click cross reference.
5→ Select “Heeding” in reference type.
6→ then select each heading name.
7→ then click insert
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Header & footer
This option is used to create header & footer,
which will display at the top on button. Section of
each printable Page.
Step-
Click on insert tab go to the header & footer group.
2→ click on header & choose a style of header or
click edit option.
3 →click on the design tab go to the Insert group fill
the information with text date and time pictures
& clip art.
4→ and same process for footer font of footer Option.
Text Group
It is used to insert Pre-formatted text box on drown
text
Box and fill it with deferent type of formatting.
Word Art
This group is used for changing word art style, save fill
by colour Gradient picture, perter save out line etc.

Drop cap

→ Place the crosser on the Let line on the paragraph.

→ Click on the insect menu go to the tent group.

→click on the drop cap option & choose other
dropped on in managing option.
Signature line

This option is used to insert a signature line which

sprain who most sign the document date & time. This
option is used to insert the current date & time into our
document.

Equation group
This group is wed insect & create an equation by
wing a variety of mathematical symbols. .
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Page layout menu

This menu contains themes, page. Set up page
background Paragraph & arrange.
Themes
→ This group is used insert office themes which
changes the overall design of the antsier
document in ceding colourers, fonts, & effect.
Page setup group
Margin this option is wed specify the
Margins for the entrain document on for the
current section.
Orientation → this option is used switch the Pages
between portrait & land scape layout!
→ the defaulted orientation is portrait.

Size →This option is used choose a paper size for the entire
document on for the current section.
The default size is latter.
Coeloms
This option is used create on splits.
The text into two on more columns.
Line Number
This option is used to insert line number in the
Manging alongside of each line of document.
Breaks
This option is used to insert page section on column
breaks to open the documents.
Hyphenation
This option is used to turn on Hyphenation, which
allows to break the lines between the Symable of a word.
Page Background
This group contains 3 Options
1 → Page Boarder
2 → Page colour
3 → Water mark
1- Page Boarder
This option is used to create a page border for the
entire document.
2- Page colour
This option is used to create colour on the page.
Step → page layout → page back ground → page
colour, then select a → OK
Water Mark
This option is used to insert a ghosted text on
picture in the document behind the content on the
page which indicates special massages.
Q. How to apply to water mark?
Ans. Go to page layout → page background → water mark
→custom water mark → click text water mark → then Ok.

Reference Menu

Table of contents
This group is used to insert a table of contents on our
document which topic is present in what page
number.
Foot notes
This group is used to insert foot notes & end notes into
our document.
Step→ (1) Select an object
(2) Click on the insert reference menu & go to the
footnotes group.
(3) Click on the insert footnote & type a note.
(4) Click on the insert endnote & type a note.
To delete a footnote & endnote detect the no near the
object.
Citation & Bibliography Insert citation
Step → Click on the reference menu go to the citation &
Bibliography group.
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Mailing Menu
This menu is used for creating the Mail mange
by using which we can send letters, Reports, &
notices to multiple recipients.
Q. How to Create Mail marge
Ans. Step (1) →
Go to mailing click start mail Marge→ step by step mail
Marge war and.
Step →After clicking the step by step mail marge wizard a
Mail mange dialog box. Will be displayed in the right
side of the screen.
There are 6 step to create mail marge.
Step → (1) click starting document.
Steps→ (2) Click select recipient than click type a new
list.
→ Click crest, after clicking the create new
address list box will be displayed.
→ putting address of recipients’ →OK save the fire
name save → ok.
Step→ (3) Write your letter then type to Enter
Click address block → OK → greeting line Ok
enter the Then write your massage to friends.
Step→ (4) Preview your Letter.
Steps → (5) Complete the Mange:
Click edit individual better than OK
Creating envelopes
(1) Click on the Mailing menu & go to the Create
group.
(2) Click on the envelopes option spicily the delivery.
Address & return address:
Review menu
Proofing Group → This group is used for checking Spelling
and grammar. Translate research and the thesaurus Word
Covent comments group.
This group is used to create a comment to a selected
them.
Step (1) select an item.
(2) Click on the review menu & go to the comments group.
(3) Click on the comments option to create a comment.
Tracking group
This group is used to unable tracking which helps us
to identify the changes made to the document.
1st we have to set the tracking Options then enable
it.
Setting of Tracking
Step (1) click on the review menu and go to the track
changes.
Step (2) click on the Track changes dropdown
button and choose change tracking
options.
Step (3) specify the settings of insertions deletions
and changed lines with their colours.
Step (4) click on the “ok” button to save.
Enabling Tracking (Ctrl + Shift +E)
Step (1) clicking on the review menu & go to the
Tracking group.
(2) Click on the Track Changes option to enable
tracking.
Changes group
This group is used to ethic accept on right the changes
made by tracking.
Protect decrement
Step (1) click on the review menu & go to the Protect
group.
Step (2) click on the protect document option
1
and choose restrict formatting & Editing.
Step (3) Check the options such (a) limit for mating
to a selection of Style.
(b) Allow only this type of editing (no)
Change lead only.
© Everyone
Step (4) click on the button “yes” start enforcing
protection.
Step (5) Type the password, which is optional
and rented it.
Step (6) click on the “ok” button to start Protect.
To stop protection click on the button. Stop
Protection and give the password.
Compare group
This group is used to compare on combine multiple
versions of similar type document.
Step (1) click on the review menu & go to the compare group.
Step (2) Click on the compare group option then choose other
compare or combine.
Step (3) Choose the original and Revise document respectively.
Step (4) click on the “ok” button to view the Compare result.
View menu
Document view →this group is used to change the layout the
document page, such as paint layout
(Default), web layout full screen reading word
line draft.
Show on Hide
This group is used to show on hide the options like rules,
gridlines. Thumb document map etc.
Zoom
This group is used to magnify the document page minimum is
10% and minimum to 500%
Window group
New window
It is used to open a new window containing a view of the
currently opened document.
(2) Arrange All
It is used to title all open programme window side by side
on the screen.
(3) Split
It is used to split the Current window into two
parts so that we can view different sections of
document of the same time.
(4) View side by side
It is used to view two document side by side so that
we can compare their Contents.
(5) Switch Windows
It is used to switch to a different Current opened
document.
Manes
This group is used to record a series of task by providing
a short key. Which can be implemented whenever
necessary.
Encode the task sequentially.
A microbes two part
(1) Recording a macro
(2) Implementing a macro
(A) Recoding a macro
Step (1) Click on the view menu and menu and go to the
macros group.
(2) Click on the macros dropdown button and
Choose Start recording option.
(3) Give a macro name and click on the keyboard option
and specify a shortcut key.
(4) Click on the "Assign' button to ascigntue key.
(5) Click on the close button to start recording.
(6) Now perform the tasks which is to be recorded.
(7) Click on the view menu & go to the macros group.
Click on the macros dropdown button and choose “stop
Recording”
Implementing a macro
Now “use” the keyboard shortcuts implement the record
macro.
Extra Shortcut Keys
(1) To close a window → (Alt + F4)
(2) To minimize all opened windows →M/D
(3) To navigate within the opened application programs.
Alt + tab (windows-XP)
Alt + tab (windows → 7)
(4) To turn off the computer start + U + U
changing mouse pointer start →
control panel