TAKORADI TECHNICAL UNIVERSITY

FACULTY OF APPLIED SCIENCE

PROJECT PROPOSAL FOR THE DESIGN AND IMPLEMENTATION FOR A HOSPITAL

STUDENT NAMES - STUDENT INDEX NUMBERS

MATHIAS GABIENU - 0719000077

COURSE: HIGHER NATIONAL DIPLOMA IN INFORMATION AND

SUPERVISED BY: DR. MICHAEL OMARI

Abstract
Hospital Management System provides the benefits of streamlined operations,
enhanced administration & control, superior patient care, strict cost control and
improved profitability. HMS is powerful, flexible, and easy to use and is designed and
developed to deliver real conceivable benefits to hospitals. More importantly it is
backed by reliable and dependable support.
The project ‘Hospital Management System’ is based on the database, object oriented
and networking techniques. As there are many areas where we keep the records in
database for which we are using MY SQL software which is one of the best and the
easiest software to keep our information. This project uses JAVA as the front-end
software which is an Object-Oriented Programming and has connectivity with MY SQL.
Hospital Management System is custom built to meet the specific requirement of the
mid and large size hospitals across the globe. All the required modules and features
have been particularly built to just fit in to your requirement. Entire application is web
based and built on 3 tier architectures using the latest technologies. The sound database
of the application makes it more users friendly and expandable. The package is highly
customizable and can be modified as per the needs and requirements of our clients.
Prolonged study of the functionalities of the hospital and its specific requirement has
given it a wonderful shape both technically and usability wise. It covers all the required
modules right from Patient Registration, Medicine details, Doctor, Wards, Admin, Store,
Patient appointment, bill payment, record modification, discharge details etc.

Problem Statement
Since Hospital is associated with the lives of common people and their day-to-day
routines so I decided to work on this project.
The manual handling of the record is time consuming and highly prone to error. The
purpose of this project is to automate or make online, the process of day-to-day
activities like Room activities, Admission of New Patient, Discharge of Patient, assign a
doctor, and finally compute the bill etc. I have tried my best to make the complicated
process Hospital Management System as simple as possible using Structured & Modular
technique & Menu oriented interface. I have tried to design the software in such a way
that user may not have any difficulty in using this package & further expansion is
possible without much effort. Even though I cannot claim that this work to be entirely
exhaustive, the main purpose of my exercise is performing each Hospital’s activity in
computerized way rather than manually which is time consuming.
I am confident that this software package can be readily used by non-programming
personal avoiding human handled chance of error.

Research Question
i. Why an extra expense for keeping records when everything already going
smooth?
ii. How an automated system resulting in smooth practice management?
iii. Is it worthy to utilize E- prescription?
iv. Is hospital HER system reliable?

Objective
Hospitals are the essential part of our lives, providing best medical facilities to people
suffering from various ailments, which may be due to change in climatic conditions,
increased work-load, emotional trauma stress etc. It is necessary for the hospitals to
keep track of its day-to-day activities & records of its patients, doctors, nurses, ward
boys and other staff personals that keep the hospital running smoothly & successfully.
But keeping track of all the activities and their records on paper is very cumbersome and
error prone. It also is very inefficient and a time-consuming process Observing the
continuous increase in population and number of people visiting the hospital. Recording
and maintaining all these records is highly unreliable, inefficient and error-prone. It is
also not economically & technically feasible to maintain these records on paper. Thus,
keeping the working of the manual system as the basis of our project. We have
developed an automated version of the manual system, named as “Administration
support system for medical institutions”.
The main aim of our project is to provide a paper-less hospital up to 90%. It also aims at
providing low-cost reliable automation of the existing systems. The system also provides
excellent security of data at every level of user-system interaction and also provides
robust & reliable storage and backup facilities.
Project planning and scheduling
Project planning is part of project management, which relates to the use of schedules
such as Gantt charts to plan and subsequently report progress within the project
environment. Initially, the project scope is defined and the appropriate methods for
completing the project are determined. Following this step, the durations for the
various tasks necessary to complete the work are listed and grouped into a work
breakdown structure. The logical dependencies between tasks are defined using an
activity network diagram that enables identification of the critical path.

Methodology
This development approach is also referred to as Iterative Waterfall Development
approach. Iterative and Incremental Development is a software development process
developed in response to the more traditional waterfall model. This model is designed
to take care of such big project. The large and complicate project chiefly demand better
development and testing procedure. The waterfall model is well known for its repeated
testing process. Hence, I choose the waterfall model for developing my software.
Some advantages of waterfall model:
o Simple and easy to understand and use.
o Easy to manage due to the rigidity of the model.
o Phases are processed and completed one at a time
o Works well for smaller projects where requirements are very well understood.

Reference
Luke Welling, Laura Thomson. Sam’s ͞PHP and MySQL Web Development, 2nd edition,
Paperback- 20 February, 2003. 105-209 pp.