Microsoft PowerPoint

The application software that can create professional looking visual aids is called presentation
graphics software. The presentation software is used for creation of the slides and to display the
information in the form of presentation of slides. A presentation software provides tools like editor
that allows insertion and formatting of text and methods for inserting and manipulating graphics
images along with sound and visuals effect.
 
Start MS-PowerPoint
To start the MS-PowerPoint software, we need to
Click Start button 

→
 All Programs 
→
 Microsoft Office 
→
 Microsoft Office PowerPoint 2007

 
Components of PowerPoint
Various components of MS-PowerPoint 2007 window are described below
(i) Title Bar It contains the name of currently opened file followed by software name.
(ii) Ribbon It is same as Word and Excel, just few tabs are different like Animations, Slide Show.
etc.
(iii) Slide It appears in the centre of the window. You can create your presentation by adding
content to the slides.
(iv) Slide Pane This area of PowerPoint window displays all the slides that are added in the
presentation.
(v) Slides View Tab This tab displays a thumbnail view of all the slides.
(v) Outline View Tab This tab displays the text contained in the presentation in an outline
format.
(vii) Notes Section This can be used for creating notes.
(viii) Status Bar It displays the number of the slide that is currently being displayed.
 
PowerPoint Views
Different types of views available in PowerPoint 2007 are explained below
(i) Normal View This is the main editing view, where you write and design your presentations,
i.e. actual screen which is displayed.
(ii) Slide Sorter View It provides a view of slides in thumbnail form. This view makes it easy to
sort and organise the sequence of the slides at the time of creating presentation and also, at the
time of preparing presentation for printing.
(iii) Notes Page View In the Notes Page view, the notes pane is located just below the slide
pane. Here, notes that apply to the current slide can be typed. Later, these notes can be printed
and referred while giving actual presentation.
Notes can also be printed to handout to the audience or included in a presentation that is
delivered to the audience or posted on a Web page. When it is required to view and work with
notes in full page format on the view tab in the Presentation views-group, click notes pay,
(iv) Slide Show View This is used to deliver a presentation to the audience. Slide Show view
takes up the full computer screen, like an actual presentation. In this view, you can see your
presentation, the way audience wants. This view enables you to see how graphics, timings,
movies, animated effects and transition effects will look during the actual presentation. To exit
Slide Show view, press Esc key from the keyboard.
(v) Master View The Master views include Slide view, Handout view and Notes view They are
the main slides that store information about the presentation, including background color, fonts
effects, placeholder sizes and positions.
 
File format for the documents created is, pptx or pp1
Trigger is defined as an object or item that performs on the slide when we click the mouse.
The MS-PowerPoint can maximum zoom to 400% only.
In MS-PowerPoint, we can add many types of image and sound format such
as .git, .bmp, .png, ,jpg, -giv, .wav, .mid, etc,
 
Shortcut Keys of Microsoft PowerPoint and their Descriptions
 
Shortcut Keys Description
F5 View the Slide Show.
Shift + Ctrl 4- Home Selects all text from the cursor to the start of the
active text box.
Shift + Ctrl + End Selects all text from the cursor to the end of the
active text box.
Spacebar or Click the Move to next slide or next animation.
mouse
S Stop the show press S again to restart the show.
Esc End the slide show.
Shortcut Keys Description
Ctrl + A Select all items on the page or the active text box.
Ctrl + B Applies bold to the selected text.
Ctrl -+- D Duplicates the selected object.
Ctrl + F Opens the Find dialog box.
Ctrl + G Opens the Grids and Guides dialog box.
Ctrl + H Opens the Replace dialog box.
Ctrl +I Applies Italics to the selected text.
Ctrl + M Inserts a new slide.
Ctrl+N Opens a new blank presentations.
Ctrl+O Opens the open dialog box.
Ctrl + T Opens the Font dialog box.
Ctrl+U Applies underlining to the selected text.
Ctrl+V Paste
Ctrl + W Closes the presentation.
Ctrl+Y Repeats the last command entered.
Home Move cursor to beginning of current line of text.
End Moves cursor to end of current line of text.
Ctrl + Home Moves cursor in beginning of presentations.
Ctrl + End Moves cursor to end of presentation.
Shift + Click each side Select more than one slide in a presentation.
Shift + El Help