mySAP PLM Brief

DOCUMENT MANAGEMENT
MADE EASY
SAP® EASY DOCUMENT MANAGEMENT PACKAGED
SOLUTION

Document management is an For companies that have to manufacture and deliver products,
important facet of business the management of documents is both critical and complicated.
Documents of various types covering various areas – such as
for companies that develop,
project management, manufacturing, design, and safety – have
manufacture, and deliver to be kept in order and secure. And they have to be carefully
products. It’s also an impor- controlled to ensure that everyone is working with consistent,
tant undertaking – companies accurate information, to avoid errors and delays.
have to ensure that business-
At the same time, people across the company need access to
critical documents are kept
those documents in order to collaborate effectively. That means
secure, while at the same that a wide variety of employees, in different locations, with
time making them available varying levels of expertise and experience, must be able to find
to everyone who needs them. what they need easily and quickly.
SAP® Easy Document
To stay on top of it all, companies need sophisticated document
Management lets you do
management systems. But they also want systems that are easy
both – it’s easy to use and to implement and, especially, easy to use, so that project partici-
provides sophisticated docu- pants can focus on their work. They want more than the stand-
ment management capabili- alone “point solutions” for document management, which
tend to lead to islands of information and extensive integration
ties that you can use today
efforts down the road. They want systems that are ready for the
and build upon for even future – systems that can be easily integrated with enterprise
greater integration in the product life-cycle management applications whenever the busi-
future. ness is ready.

What’s needed is a different approach – one that gives com-

panies both the targeted document management functions
they need today and a solid starting point for the sophisticated,
integrated systems they require tomorrow.
www.sap.com /contactsap

A SIMPLER WAY FORWARD In spite of its sophistication, the system can be used by everyone.
SAP provides that different approach with SAP® Easy Document The complete document management system of mySAP PLM
Management, which enhances the powerful document man- appears as just another hard drive on the user’s Microsoft
agement capabilities of mySAP™ Product Lifecycle Management Windows Explorer – which means he or she can store docu-
(mySAP PLM) and makes them available through an easy-to-use ments simply by dragging and dropping them to mySAP PLM
interface. on-screen. As a result, a wide variety of project participants –
including occasional users with little experience – can make
SAP Easy Document Management and the document manage- full, effective use of sophisticated document management tools.
ment capabilities of mySAP PLM can be used on their own or in
conjunction with the complete mySAP PLM offering. That THE BENEFITS OF GOOD MANAGEMENT
means you can implement them immediately to tackle today’s As a part of mySAP PLM, SAP Easy Document Management can
business problems and begin streamlining document manage- be implemented quickly, helping to reduce costs and risks and
ment sooner, rather than later. And then in the future, when shortening time-to-results. It provides a fast, simple way to
business needs require it, you can easily combine SAP Easy ensure secure document storage while enabling easy access to
Document Management with the full range of mySAP PLM those who need to share the documents. As a result, the solu-
functions. In short, you can evolve your systems at your own tion can drive solid business benefits and help companies to:
pace, while enjoying reduced risk and quick results. • Reduce the time spent on the maintenance of documents
• Facilitate the collaboration of teams and groups across
With SAP Easy Document Management, you can take advantage geographic and organizational boundaries
of the full range of mySAP PLM document management tools. • Support a variety of employees with sophisticated document
You can store, manage, and align documents using a central management capabilities
document “vault,” have full control over version and status • Reduce training and support expenditures, through the use of
management, quickly back up documents, and provide access familiar tools and intuitive navigation
for all appropriate process participants. The solution lets you: • Enhance productivity, with less employee time spent finding
• Manage personal and group document structures and documents, tracking changes, and coping with inaccurate in-
documents formation
• Check documents in and out of the document management
system directly from office applications and check them in Just as important, SAP Easy Document Management leaves you
from Microsoft Explorer well positioned for the future, with a powerful solution that is
• Search for documents and add them to work lists ready to support integrated enterprise-wide product life-cycle
• Maintain classification data, to add additional information to management whenever you are.
the documents
• Create links to other SAP objects – for example, you can link a TO GET STARTED
given document with the appropriate project SAP Easy Document Management gives you a shortcut to
business results today – and a foundation for continued success
With SAP Easy Document Management, colleagues can work tomorrow. To learn more about how SAP Easy Document
together using documents that are accurate and consistent. Management and mySAP PLM can help your company, visit
Shared documents no longer have to be copied and stored in www.sap.com/plm
separate files and databases – everyone can work from the same
correct version, rather than a “copy of a copy.” The system also
provides solid security: Users can create private and public
“folders” to control access to documents, and work groups can
establish their own access specifications.

50 064 774 (03/08)

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