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Lecture 2 - Microsoft Word - Part B 2

The document provides a comprehensive guide on how to use the Insert Tab in Microsoft Word, detailing various functions such as adding cover pages, blank pages, tables, pictures, shapes, SmartArt, charts, hyperlinks, headers, footers, page numbers, text boxes, Word Art, and more. Each section includes step-by-step instructions for performing these tasks. Additionally, it covers advanced features like adding equations, symbols, and cross-references to enhance document formatting and presentation.

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14 views

Lecture 2 - Microsoft Word - Part B 2

The document provides a comprehensive guide on how to use the Insert Tab in Microsoft Word, detailing various functions such as adding cover pages, blank pages, tables, pictures, shapes, SmartArt, charts, hyperlinks, headers, footers, page numbers, text boxes, Word Art, and more. Each section includes step-by-step instructions for performing these tasks. Additionally, it covers advanced features like adding equations, symbols, and cross-references to enhance document formatting and presentation.

Uploaded by

bvctz9dfn2
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 11

Microsoft Word- Insert Ribbon

All about the Insert Tab

How to add a Cover Page


1. From the Insert Tab, in the Pages toolbox, click the Cover Page button.
2. Select the cover page of your choice.
3. Add in important information by editing the text that displays on the cover page.
4. There are several built in cover pages, but you can select the More Cover Pages from Office.com
to see even more options.
How to add a blank page
1. From the Insert Tab, add a blank page by clicking the Blank Page button in the Pages toolbox.

How to add a page break


1. From the Insert Tab, add a page break by placing your cursor in the location that you would like to
have a page break.

How to add tables


1. From the Insert Tab, click the Table icon in the Tables toolbox.
2. Click and drag over the small boxes to determine the number of columns and rows for your
table. Optionally, you can click the Insert Table menu item to type in the number of columns and
rows. You can also click the Draw Table button to use a pencil tool to draw cells of a table.
3. You can also add a previously created Excel spreadsheet by clicking Excel Spreadsheet.
4. Add preconfigured tables by selecting the Quick
Tables menu
How to add pictures
1. From the Insert Tab, click the Picture button in the Illustrations toolbox.
2. Once the navigation window opens, find the picture that you would like to add, then click
insert.

What can be found on the Picture Tools Format Tab


Once you have added a picture to your document while the picture is still selected you will see a
new tab display on the ribbon. These are the Picture Tools. From the Adjust toolbox you can
Remove picture backgrounds, modify colors, add artistic effects, and change pictures.

The Picture Styles toolbox gives you the oportunity to format your pictures using excellent picture
presets. Click the dropdown arrow to view all of the available presets. From the Picture Styles
toolbox you can also add picture borders, effects, and modify picture layouts.
The Arrange toolbox allows you to change positions of pictures and modify how text flows around
pictures. You can also arrange, align, and rotate pictures from this toolbox.

The Size toolbox allows you to change the height and width of pictures as well as gives you access to the
cropping tool.

How to add shapes to your document


1. From the Insert tab, click the Shapes button in the Illustrations toolbox.
2. Select the shape you desire from the options available.
How to add SmartArt graphics
Smart Art graphics are visual representations of information that you can create easily. There are
many layouts to consider. To use Smart Art graphics effectively, be sure to select the option which will
convey the information that you are presenting in your document. Most shapes in Smart Art graphics
are text boxes that you can edit.

1. From the Insert tab, in the illustrations toolbox, select Smart Art.
2. When the menu displays, select the type of graphic which conveys the information you would
like to share with your audience.
3. Click the Ok button to insert your Smart Art graphic.
4. Click and edit the graphic as desired.

How to add a chart


1. From the Insert tab, in the illustrations toolbox, select Chart.
2. From the menu which displays, select the chart design you would like to use and then click Ok.
3. An Excel file will display. Modify the Excel sheet to include the data that you would like to have
on your chart.
4. In Excel, your data should be arranged in rows and columns. Be sure to have row labels to the
left and column labels at the top, above the data.
5. You can also copy and paste a chart from Excel into Word.

How to use the Screenshot tool


1. From the Insert tab, in the illustrations toolbox, select Screenshot.

2. A menu of all the available Windows currently open on your computer will display. Select the
window that you would like a screen shot of.
3. You can also use the Screen Clipping tool which allows you to take a screenshot of a smaller
section of a window.

How to add a Hyperlink


1. Select the text or object that you would like to create a hyperlink out of.
2. From the Insert tab, in the links toolbox, select Hyperlink.

3. The selected text will display in the Text to display box. If you have an object selected (shape,
picture, etc) it will display <<Selection in Document>>.
4. To add a hyperlink which will take you to an outside source, in the address bar, add the external
hyperlink (copied and pasted from a web page, etc).
5. To add a hyperlink which will take you to another part of your document click the button on the
left which says Place in this Document. You should be given a list of potential places in your
document to link to.
6. You can also create a new document to connect to by clicking the Create New Document button
on the left. Edit the new document to include what ever information you would like to connect
to. This is an external link, but only external to the document which you are already creating and
not on the network or internet.
7. You can also add an email address by clicking on the Email Address button on the left and then
including the email address on the address bar.

How to add a Cross-Reference


Cross-Reference allows you to create a link in your document which will take you to another section. It
creates link to this other section which is clickable (ctrl – click). These links will update automatically as
changes are made to the document.

1. Place your cursor at the location that you would like to insert a Cross-referenced link.
2. From the Insert Tab, in the Links toolbox, click Cross-reference.
3. Select your desired reference type from the drop down menu.
4. Select the Insert Reference to: item that you would like the reference to point to.
5. In the For which heading section, select the location in the document that you are referencing.
6. Select insert.
How to add a Header
1. From the Insert Tab, in the Header & Footer toolbox, click Header.
2. From the menu that displays, select the header of your choice.
3. Once the header displays, you may click to edit its parts.
4. In order to get out of the header area double click the main body of the document.
5. If you would like to return to the header area you can double click in the header area of the
document.
How to add a Footer
1. From the Insert Tab, in the Header & Footer toolbox, click Footer.
2. From the menu that displays, select the footer of your choice.
3. Once the footer displays, you may click to edit its parts.
4. In order to get out of the footer area double click the main body of the document.
5. If you would like to return to the footer area you can double click in the footer area of the
document.

How to add Page Numbers


1. From the Insert Tab, in the Header & Footer toolbox, click Page Number.
2. From the dropdown menu, select the location where you would like to place your page
numbers.

How to insert a Text Box


1. From the Insert Tab, in the Text toolbox, click Text Box.
2. In the resulting Built-in menu, select the textbox style of your choice.
How to add Word Art
1. From the Insert Tab, in the Text toolbox, click Word Art.
2. Select the format of your choice from the available options.

3. In the text box that displays, add the text that you would like to be in the WordArt format that
you selected.

How to add Drop Cap Text


1. Select a paragraph from your document.
2. From the Insert Tab, in the Text toolbox, click Drop Cap.
3. Select the DropCap option of your choice from the menu.

How to add a Signature Line


1. Place your cursor in the location that you would like a signature line to be added.
2. From the Insert Tab, in the Text toolbox, click Signature Line.

3. Select the signature line of your choice.

How to add Date & Time


1. Place your cursor in the location that you would like the Date & Time to be added.
2. From the Insert Tab, in the Text toolbox, click Date & Time.

3. Choose from the list of available formats and then click OK.

How to add Equations


The Microsoft Equation Editor allows you to create formatted equations for your document.
1. Place your cursor in the location that you would like the equation to be added.
2. From the Insert Tab, in the Symbols toolbox, click Equation.
3. Select from one of the premade equations to add them to your document. To edit the
equation, click on the symbol or number that you would like to change and edit as you would
text.
4. If you would like to use a self created equation, after selecting Equation, scroll down to Insert
New Equation. A new tab named Equation tools will display. Use the available tools to create
and edit your equation.

How to add a Symbol


1. Place your cursor in the location that you would like the symbol to be added.
2. From the Insert Tab, in the Symbols toolbox, click Symbol.

3. Select the symbol of your choice from the available options.


4. If you don’t find the symbol at first, click the More Symbols option and select from the choices
made available.

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