A.P.

Travelling
Allowance Rules -
1996
A.P.Travelling Allowance Rules - 1996
Basis for these Rules.

 Proviso to Article 309 of the Constitution.

Extent of Rules
These Rules shall apply to all Government employees

(1) Under the administrative control of the A.P.

Government.

(2) Subject to the Fundamental Rules.

(3) Whose pay is debitable to the consolidated fund of

the state.
Definitions (Rule 2)

• Travelling Allowance -An Allowance to cover the expenses which

he/she incurs on travelling in the interest of public service (Rule 2 (i))

• Day - Continuous absence of 24 hours from headquarters (Rule 2(ii))

• Pay - The basic pay referred to in Fundamental Rule 9 (21) (a) (i) ,
actually drawn by a Government employee.

• Public Conveyance – A train or other conveyance which ply regularly

for the conveyance of passengers.

• Transfer – The movement from one headquarter station to another

such station to take up the duties of a new post or in consequence of a
change of his headquarters.

• Head quarters – Duty point as defined in the explanation to rule 22.

Family – Includes the following,if they are residing with
Government employee and are wholly dependent.
• Wife/Husband.

• Children including step children and adopted children.

• Married daughter till she is placed under her husband’s protection.

• Widowed daughter.

• Father and Mother (excluding step/adopted father and mother ) ( only

for Transfer Traveling Allowance).
Travelling Allowance is admissible for journeys on:

a) Official Tours
b) Transfer
c) Leave Travel Concession.
Different Kinds of Travelling Allowances

a) Fixed Travelling Allowance.

b) Tour T.A.
c) Transfer T.A. and
d) Leave Travel Concession
 Every bill for Traveling Allowance, other than FTA, shall be paid only
after it is countersigned by the controlling officer of the claimant. (Rule 3)
 The controlling officer shall be the head of the office. If the head of
the office is NGO, then the immediate superior Gazetted Officer shall be
the controlling Officer. In case of Heads of offices themselves, the next
superior officer shall be the controlling officer. (Rule 4)
 Heads of Depts., Chief Justice of A.P. High Court, Govt. Pleaders,
Dist. Collectors etc. may present their bills without the countersignature of
a Controlling Officer. (Rule 5)
Duties of the Controlling Officer (Rule 7):
 Scrutinize the necessity, frequency and duration of journeys and halts.

 Scrutinize carefully the distances, rates and calculations.

 Satisfy himself that the bill is in accordance with the rules in force.
 Countersign the TA bill for net amount only in the case of TA bills containing
recoveries of advances of TA.
 The controlling officers have no discretion to restrict the TA for journeys on
transfer to TA admissible for journeys on tour.
Rule-8
 A Government employee’s claim for TA shall be regulated
by the rules in force at the time of performing the journeys.

 TA claims of Govt. employee who are promoted or reverted

with retrospective effect should not be revised.

 For the purpose of regulating the TA claims the Govt.

employees are divided into three grades.
(G.O.Ms.No.124 dt.21.08.99)
Grades of Officers in Revised Pay Scales 2010

Grade Scale of Pay AIS officers UGC Scales 1996/2006

Grade – I Rs.25,600 – 50,560 and above Officers above Jr.Time Scale Rs.10,000-15200 and Rs. 15600-
39100 + AGP 7000 and above

Grade – II Rs.13,660 -38,570 and up to Junior Time Scale Other than the above
inclusive of 23,650-49360
Grade – III Rest of the Employees.

 Employees continuing in RPS 2005, shall have the same grades prior to the
introduction of RPS of Pay 2010.

(G.O.Ms.No.128 Finance (T.A) Dept. dated 17/04/2010.)

Fixed Travelling Allowance
 This allowance may be granted to employees required to
tour for a specific period within a specified area.
(G.O.Ms.No.128 dt.24.08.99)
 Not admissible during joining time or leave other than
casual leave.
 FTA shall be reduced by 25% if Govt. vehicle/hired
vehicle is used , and if such days included in minimum
touring days.
 An employee holding two or more posts , may draw only
the largest of the allowances.

 FTA should be claimed in the main pay bill.

2) Fixed Traveling Allowance (Revised in 2010 PRC)

Details Minimum Rate to be allowed if the jurisdiction is

Number of days
required to be Within the Within three Revenue
toured in a Mandal Mandals but one Division
month division

Officers on a pay scale 15 days 450 550 650

upto and inclusive of
Rs.9200/- to Rs. 27000/-.
20 days 550 650 750

Officer on a pay scale of 15 days 500 600 700

Rs.9460/- to Rs.27700/- .

20 days 600 700 800

G.O.Ms.No.99 Finance (T.A) Dept. dated 06/04/2010, w.e.f. 01/04/2010.

Tour Travelling Allowance
Journey by train
 All Government employees who are drawing pay in RPS 2010 of Rs.13660-
38570 and above shall be eligible to travel by 1st class. (i.e., Gr. I and II)

 All other employees shall be eligible to travel by Second class.

 Officers eligible to travel by First Class may travel either in I class or in II A.C
or in III A.C or in A.C Chair Car.
 Officers eligible to travel by Air may travel by AC first class in rail.
 All the employees are permitted to travel by all types of express trains i.e.,
Super fast Sampark kranti, Rajdhani, Satabdi, Garib Rath, “Duranto’.
 The pay scales assigned for Automatic Advancement Scheme in r/o Govt.
Servants/Non-teaching staff and the Career Adv. Scheme in r/o teaching staff
shall not be taken into acct. for determination of the eligibility to travel by
train. Only the Pay Scale attached to the posts shall be taken into a/c for
determination of the eligibility to travel by train.
(G.O.Ms.No.129 dt.17.04.99 Finance(TA) Dept Dt.17/04/2010.)
Journey by Road:
 between places connected by railway – entitled for actual bus fare paid or the
railway fare of the entitled class whichever is less.
 Not connected by railway – entitled for the actual bus fare paid.
(entitled for ordinary, Express, Deluxe coach but not by A.C bus).
 Grade I AC Bus irrespective of whether the places are connected by rail or not.
 Grades II, III RTC buses of any type except AC buses between places connected by train also
and claim the bus charges actually paid without restricting the claim to the train fare by the
eligible class.
 The pay scales assigned for automatic advancement scheme shall not be taken into account to
travel by AC buses of APSRTC. Only the pay scale attached to the post shall be taken.
(GO Ms No. 129 Fin(TA) Dept. Dt. 17.4.2010)
 Not connected by railway or public motor service – entitled for the payment of
mileage allowance as detailed below.

Grade – I - Rs.6-00 per kilometer

Grade – II - Rs.4-50 per kilometer
Grade – III - Rs.4-00 per kilometer

(G.O.Ms.No.128 Finance (T.A) Dept dated 17/04/2010, w.e.f. 1/4/2010).

MILEAGE ALLOWANCE
 Mileage allowance is calculated on distance travelled.
• The rates of mileage for travel by officers who are entitled to maintain
and use own Motor Car(19050-45850&>/Motor Cycle/Scooter on tour
shall be as follows:-

• Motor Cycle/Scooter Motor Car

Rs.4/- per K.M. Rs.11/- per KM (Petrol)
Rs. 7/- per KM (Diesel)

 The shortest route by the ordinary modes of travelling is taken

into account.
(G.O.Ms.No.128 Finance (T.A) Dept dated 17/04/2010, w.e.f. 1/4/2010).
Journey by air :
Who are eligible

 Officers (including All India Service Officers) drawing the scale of pay
of Rs.34050-54360 and above shall be eligible to perform journey by air on
official duty.

All Heads of the Departments and

Deputy Secretaries to Govt. drawing a scale of pay of less than of

Rs. 34050-54360 may also travel with prior permission of the concerned
Secretaries to Government.

(G.O.Ms.No.113 Finance (T.A) Dept dated 10/06/2011, w.e.f. Date of

issue of G.O.).
Journey in Government Vehicle

 If the Govt. employee perform journey in a Govt. Vehicle in connection

with his official tour no charges are payable for the journey.

 Only DA is payable for the period of his absence.

Daily Allowance

DA is to meet, the Cost of

Boarding.
Accommodation in camp.
Hiring a conveyance for which no mileage is
admissible.

 For every completed 24 hours of absence – 1 DA

 For every completed 12 hours and more – 1 DA
 6 hours and more but less than 12 hours – ½ DA
 Less than 6 hours – No DA
D.A. is admissible

only for journeys outside the radius of 8 k.m.

 May be drawn for holidays occurring during the tour

provided the employee does not avail the holiday.

Scheduled timings of arrival & departures of the mode of

transport have to be taken into account.

Applicable for all modes of journey i.e. by Air, Train, Bus

and by Government Vehicle.
D.A. is not admissible
 On availing Casual leave, Holiday or Optional Holiday.

 When Mileage is claimed.

 If free boarding and lodging is provided D.A. is admissible at

1/4th rate.

 If either boarding or lodging alone is allowed D.A. is admissible at

half of the rate.

 Officers of the rank of Secretary to Government may be

reimbursed actual charges towards lodging, boarding and
transport as per actual vouchers. In such cases no D.A. is payable.
6) Rates of Daily Allowance :
Grades and Rates of Daily Allowance

D.A for tours within the D.A for tour to any

Grade State places outside the State

Grade – I 300/- 400/-

Rs.25,600-50,560 & above

Grade – II 200/- 300/-

Rs.13,660 – 38570
inclusive of Rs.23650-49360

150/- 200/-
Grade III
Rest of the employees

(G.O.Ms.No.129 Finance (T.A) Dept dated 17/04/2010, w.e.f.01/04/2010 in respect

of the journeys performed after 01/04/2010 or commenced prior to 01/04/2010 and
continued beyond 01/04/2010.)
Conveyance Charges:
 Government employees on official tour outside the State shall be eligible
to claim actual taxi or Auto fare from arrival point to place of stay and
vice-versa on production of actual vouchers.

 Actual taxi or Auto fare subject to a maximum of Rs.400/- per day for
visiting the offices of the GOI & Ministries on official work, if Govt. vehicle
was not provided.
(G.O.M S.No.129 Finance (TA) Dept Dt: 17.04.2010)

 The officers of the rank of Secretary to Government and above on tour,

outside the State can hire a taxi, the expenditure on hiring of taxi shall be
reimbursed to the touring officer.
Reimbursement of Lodging Charges (Rule 41):
I. Lodging Charges within the state:

Government Servants visiting Visakhapatnam, Vijayawada, Tirupathi, Kurnool,

Guntur, Warangal and Hyderabad/Secunderabad on official duty from outside
the District concerned and Hyderabad from any place shall be paid lodging
charges subject to the maximum limit as indicated below.
Rates of Reimbursement:

25600-50560 Grade – I Not exceeding Rs.250/-

13660-38570 Grade – II Not exceeding Rs.200/-
Rest of employees Grade – III Not exceeding Rs.100/-

 The employee shall produce the original receipt.

II. Lodging Charges Outside the state:

Grade A Class B Class Other classes

Grade – I Rs.300 Rs.240 Rs.210

Grade – II Rs.210 Rs.180 Rs.150
Grade – III Rs.120 Rs.90 Rs.75

(G.O.Ms.No.129 Finance (T.A) Dept. dated 17/04/2010, w.e.f. 1/4/2010.)

Newly Appointed Govt. Employee to Join his
first post (Rule 52):

 TA is not admissible to any person for the journey to

join his first post in Government Service.

 When direct recruits are deputed to undergo training,

may be granted TA as on tour for the journeys from the
place of training to join their posts after the conclusion
of the training.
Journeys – Jurisdiction .(Rule 47)
1) The controlling officer can give permission within his
jurisdiction.

2) The HoD may allow his subordinates within the State &
outside the State but within India.

3) The State Govt. may permit HoDs to proceed outside the

State.

4) The State Govt. may permit any employee to proceed on

duty outside India.
Journeys on Casual Leave (Rule 48)
 If the employee avails CL/ CL- cum- Holidays or Optional Holidays,
while on tour and perform return journey without resuming duty , he is
not eligible for T.A. for return journey.
(48 (4)(i) An AIS Officer can avail himself of CL or CL-cum-holidays,
including OHs while on official tour outside the State and within the
India, and perform return journey to Hqs. without resuming duty at the
outstation, on the lines of clarification issued by DoPT vide lr.No.
11019/6/2001-AIS-III Dt. 4.8.03 and 5.12.07)
(G.O.Ms.No. 238 Fin(TA) Dt. 1.7.2010.)
If the C.L. availed is due to ill health the controlling
officer may permit to draw T.A.
TRANSFER TRAVELLING ALLOWANCE
Rule 55:
Travelling allowance is admissible to a Government Servant if
transferred from one station to another in public interest. If the transfer is
at the request of the Government Servant, Travelling allowance is not
admissible.
I. Self - 2 mileages (Rule 56):
a) Places connected by railway
– 2 fares of entitled class
b) Places not connected by railway
– 2 mileages
c) Places partly connected by railway& partly not connected by
railway
– 2 fares + 2 mileages
II. Family (Rule 57):
Train – actual fares
Not connected by railway – 1 mileage for 3 members
- 2 mileages for more
than 3 members
III. Personal Effects (Rule 58):Goods Train:
Scale
25600-50560 Grade – I - 5000 KG @ Rs. 0.003 per Kg/K.M.
subject to a maximum of Rs. 15/- per K.M
13660-38570 Grade – II- 4000 KG @ Rs. 0.003 per Kg/K.M.
subject to a maximum of Rs. 12/- per K.M
Rest of the employees Grade – III- 3000 KG @ Rs. 0.003 per Kg/K.M.
subject to a maximum of Rs. 9/- per K.M

• Between places not connected by train – 3 mileages

• Between places partly connected by railway & partly not connected by railway
– Rail portion – Goods Train
– Road portion – 2 mileages

IV. Receipts in support of actual expenses should be produced.

V. Disturbance Allowance (Rule 63):
Transfer from the state to Delhi & places outside the state
Grade – I -Rs.10000 ( How ever , employees drawing pay in the scale of pay of
25600 - 505600 Rs. 29200 – 53060 and above shall be allotted Rs.
12000/- for carrying personal effects by road)

Grade – II - Rs.7500/-
13660 – 38570

Grade – III - Rs.5000/-

Rest of the employees
VI. Claim in respect of transport of conveyance (Rule 60):
 Motor Car / Motor Cycle- Actual cost of transport by rail –
distance travelled should exceed 150 KMs.
 Motor Car transported under its own power or by lorry – 1 road
mileage.
VII. Claim in respect of Driver / Cleaner (Rule 61):

In the case of a motor car & if the car is not taken by its own power the
cost of transporting by a driver / cleaner may be drawn.
Time limit for preferring TA claims (Rule 72):

The TA bills shall be preferred within 3 months from the date of

completion of journey. In the case of transfer, if journeys are made by
self and family separately the limit of 3 months apply to each journey
separately (Article 54 of A.P. Fin. Code Vol. I)
T.A. during foreign tours
Rule 95(1): The State Govt. employees including all india Service officers shall
be paid travelling allowance on foreign tours as per the Govt. of India Rules and
Regulations issued from time to time.
(2) The Grades of State Govt. Employees for TA i.e. I,II,III shall be equal to the
pay ranges of (a)m (b) and (c) of GoI order respectively for drawong Daily
allowance on foreign travel.
(3) The State Govt. officers may claim the differential amount between their
daily allowance entitlement as per the Govt. of India norms and the subsistence
allowance paid by the foreign host Govt./Institution organizing the
Training/Seminar/Study tours etc. Subject to the condition that such foreign tour
is for a period not exceeding two weeks. In case no cash/subsistence allowance
is paid but free meals are provided or the officer is treated as a State Guest, the
claim shall be restricted to 25% of the daily allowance permissible as per the
GoI norms.
(G.O.Ms.No. 124 Fin &Plg (FW-TA) Dept. Dt. 31.8.2000)
TA for other purposes
1. If passing an examination is obligatory only T.A. allowed twice
for a particular exam (Rule 73).

2. If an employee is compulsorily recalled to duty before the

expiry of leave, thereby if leave is curtailed by not less than one
month, TA as on tour may be allowed. (Rule 77)

3. On retirement, TA as on transfer from :

– Head Quarter  Home town i.e. self (only one fare), family &
Personal effects.
– Journeys should be performed within 6 months from the date of
Retirement.
– If Home town is not declared as per LTC rules, this is not
admissible (Rule 79)
4.To give evidence etc. (Rule 82)
• Summoned to give evidence in a court of law or in a departmental
enquiry – TA as on tour.

• Under suspension – summoned to attend any departmental enquiry

– TA as on tour.

• An employee who performs journey to peruse any official records

relating to the charges pending against him – TA if he is honorably
acquitted of the charge.

• No TA is admissible if the enquiry at an out station is at the request of

the employee.

• TA as on tour – If employee performs journey to appear in a court of

law where in he was involved in legal proceedings provided the legal
expenses for defense of the case are reimbursed to him either in full
or in part.
5. Journey to attend training courses (Rule 86)

• TA is allowed & DA at the rate applicable to the place of training is

admissible

6. In case of death while in service (Rule 89)

• TTA from Head Quarter  Home Town / Any place
within 3 months from the date of death
Certificates:
Rule 94. A. The following certificates have to be furnished by the
claimant.
1. In the case of Tour Travelling Allowance:
(a) I certify that for the railway journeys included in this
bill, I actually travelled by ………………………………. class for
which the railway fare is claimed.
(b) I certify that the bus fare claimed in this bill was actually
paid by me for the journeys performed by bus.
(a) I certify that the places, for which mileage allowance is claimed in
this bill, are not connected by either railway or by regular public motor
service.
(b) I certify that I was not provided with any Government
conveyance the or any other conveyance at Govt. expense, for the
journeys included in this bill.
(c) I certify that either boarding, or lodging or both were not
provided to me free of cost.
OR
I certify that boarding/lodging/conveyance was provided to me
free of cost on …..…… ………… ………….. (Dates to be specified).
(d) I certify that my own motor car / motor cycle was used
for the distance for which mileage allowance is claimed under rule
………………………
(e) I certify that no travelling allowance / daily allowance is
claimed by me for the period during which I was on casual leave, or
availed public holiday / Optional Holiday.
Certificates: In the case of Transfer Travelling Allowance bill:

(a) I certify that myself and members of my family and

personal servants have actually travelled in…………….for
which the claim is made in this bill for rail journeys.
(b) I certify that myself and members of my family, and
personal servants actually travelled by road for which bus
fare and/or mileage allowance is claimed in this bill for the
road journeys.
(c) I certify that the personal effects were actually transported
by road and spent sum of Rs………………. (Rupees ………
……………... …………….only) towards their freight and the claim
is limited to the amount that would be admissible, had the maximum
number of kilograms of personal effects, been taken by goods train
at the rate of Rs…………………. (here specify the goods rate) per
kilogram.
(d) I certify that the claim made for the members of my
family is in respect of those who are actually residing with me at the
time of receipt of orders of transfer and they are wholly dependent on me.
(e) I certify that the personal effects (including conveyances)
transport as claimed in this bill were actually under my possession at
the time of receipt of orders of transfer.
The following certificates have to be furnished by the
Countersigning Officer:

(a) I certify that I have satisfied myself about the necessity,

frequency and duration of journeys and halts claimed in this bill;
(b) I have satisfied my self about the distances and rates claimed in
this bill.
LEAVE TRAVEL CONCESSION
• [Rule 92 & Annexure VII]
• LTC- Reimbursement of expenditure incurred by the
Government employee and family members to travel
from his Head Quarters  Home Town / Any place
within the state.
• Eligibility – not less than 5 years of service.
• Amount of reimbursement – Actual amount as per
entitlement.
• Frequency – Once in every block of two consecutive
calendar years
• 2013-2014 - To go to Home Town
• 2015-2016 - To visit any place in the State
• Home Town declaration need to be made
• Sanctioning authority -Earned leave sanctioning
authority.
• Leave required to be taken – at least Casual Leave
• Family –
– Gaz.Officers – Parents not eligible
– NGOs - Parents if not pensioners, Adopted son - 1
• Home Town declaration:

– Change – Once in service.

– Submitted to the controlling officer and shall be communicated
to the Head of the Office for entry in S.R.
• Journeys:
– Train -Fares
– Bus -Bus fares
– No Train /Bus –
• More than 2 persons in a group – 2 mileages
• Less than 2 persons in a group – 1 mileage
2 Regulation of claims:
 Train travel –Train Tickets
 Bus travel – Bus tickets
 Air travel – restricted to eligible train class.

3 Time limit for claims – 30 days of completion of the return journey

15% cut on gross amount upto 1 year.

4 Advance – 80% of the Total Estimated Expenditure

( Article 84 of AP Fin. Code)
Govt. employees are permitted to travel to any place in India on
LTC once in entire service during second block period
Upto a maximum distance of 3,500KMs to and fro and
subject to restricting the claim to Rs.12,500/-

(G.O.Ms.No.98, Finance (TA) Dept. Dt.21.5.2011 read with

G.O.Ms.No.151 Finance TA Dept. Dt.4.5.2010)
GENERAL PRECAUTIONS- Leave Travel Concession 1
• LEAVE TRAVEL CONCESSION

1) To be sanctioned to The Government Servant who had put in 5 years service. (G.O. Ms. No. 20
Fin (PC) Department. dt. 18.1.1972, G.O. Ms. No. 15 Fin. (PC) Dept. dt. 17.1.1973).
2. The permission granted to avail the L.T.C. is given by the authority competent to sanction leave
other than casual leave (Govt. Memo No. 55427/TA/76-1 dt. 12-7 -76 of F&P (PC) Department).
3. Prior permission shall be obtained before commencing the upward journey (Govt. Memo
1165/PC/72-1 dt. 12.5.72 of F&P (PC) Department).
4. i) The Govt. servant should touch the destined place for which he/she is permitted (Govt.
Memo No. 39873/1005/TA/85-1, dt.16.12.85 of F&P (FW.TA) Dept.
ii) The LTC concession shall be availed correctly with reference to
block periods.
iii) Whether the Home town declared is an out station or a place
within the State, should be checked before sanction.
5) The claim shall be supported with money receipts in original (Bus Journeys)
(G.O.Ms.No. 15 & G.O.Ms. No. 228 F & P (FW.TA) Dept. dt. 7.9.1981).
6) The claim shall be preferred by the Govt. servant within 30 days from the date of return journey
or otherwise 15% cut will be imposed (G.O. Ms. No. 312 Fin & Plg. (FW.TA) Dept. Dated
2.9.1977).
GENERAL PRECAUTIONS- Leave Travel Concession 2

7) The certificates as prescribed by the Government should be

furnished
(G.O.Ms.No.15 read with G.O. Ms. No. 247 F& P (FW. TA) Dept. dt.
20.9.1982).
8) S.R. entry should be made and certificate in token of having
availed the facility shall be furnished with the bill (Rule 11 (h) of
L.T.C. Rules).

9) Certificate stating whether spouse is employed either in State/

Central /Quasi Government etc., where similar facilities are
available and not availed those facilities separately shall ve
obtained from the Govt. Servant and attested by D.D.O. (Rule
11(a) (i) and (ii) of L.T.C. Rules, G.O.Ms.No. 15 readwith Govt.
Memo No. 83808/C/564/TA/79-1, dt. 23.1.1979.

10)Bill shall be preferred in T.A. bill form (APTC Form No. 52)
GENERAL PRECAUTIONS- Leave Travel Concession 3

11) The LTC should be limited to only two dependent children from 1.4.96
onwards and any child born after 1.4.96 is not entitled to L.T.C., But in
respect of children born prior to 1.4.96 all the dependent children are
eligible for L.T.C. (G.O. Ms. No. 140 Fin. & Plg. (FW.TA) Dept. dt. 3.4.96).

12) i) Parents of Gazetted Officers shall not be treated as family members.

ii) Parents of Married female Govt. employees will be treated as
members of family provided they are dependent on them.
iii) Pensioners can not be defined as dependent parents in L.T.C.

13)a) If the places are connected by Train, journey shall be performed by Train
only.
b) In case if journey is performed by bus (APSRTC & Tourism Development
Corporation), the fare shall be limited to train fare.
c) Journeys by private services or Ca/Hired Car/Private Taxis, Van etc.,
shall not be allowed.

14) If the “Home Town” is situated outside the state the claim shall be
limited to the last point within the state in that direction.
Penalties for Misuse/abuse of LTC
• If Misuse/abuse is proved as a result of departmental enquiry..
i. The entire amount if drawn and disbursed shall be recovered
in one lumpsum.
ii. The right of the Government employee for availment of LTC
shall be forfeited for the rest of the service and
iii. Disciplinary action has to be taken against the Govt.
employee as per A.P. C.S.(CC &A) Rules 1991.
• Penalties for misuse/abuse of advance drawn for LTC:
1. The entire amount of unutilized advance along with penal
interest at (18%) per annum shall be recovered in one lump
sum (GOMs.No. 43 Fin. & Plg Dt. 8.1.99.)
2. The action referred to in (ii) and (iii) above para also has to
be taken.
Check list for Traveling
Allowance
1)Time scale of pay in which the government servant’s pay drawn is
indicated to identify the grade of the individual.
2) Claim is to be received within 3 months from the date of last journey
or a certificate to the effect that the T.A. bills preferred within the
time limit and the delay is due to administrative reasons is appended
by the controlling officer (art 54 of APTC vol. I)
3) D.A is admissible only when a government employee reaches a point
outside a radius of 8kms from the head quarters from a similar point.
4) D.A is to be regulated irrespective of mode of travel (rule 3r)
a) Full DA for absence of 12 hours and above.
b) Half D.A for absence of 6hours and more but less than 12 hours.
c) No D.A for absence of less than six hours.
d) one D.A is admissible for 24 hours of absence from head quarters.
5) Those who draw house rent allowance at the rates admissible to a qualified
town on the ground that the place of duty is within 8 kilometers from that
qualified town are not eligible for travelling allowance daily allowance when
they perform journey to that qualified town for official purpose (Rule 3 a
(6)(4))

6)Whether permission is obtained to perform journey outside the jurisdiction

within the State and also for journey outside the State by the competent
authority.

7) When C.L. is availed on tour, D.A is not admissible. Rule 40(1) to (3).

8) The Govt servant should resume duty after availing C.L. while on tour
otherwise the fare for the return journey is not admissible.(Rule 48 (4) )

9)Reimbursement of boarding and lodging charges is made on production of

original receipts in and outside the State and DA is regulated accordingly
(Rule 41)
10) Insurance premium paid by the govt.officers to cover the risk of air travel is
reimbursed subject to furnishing the certificate by the claimant to the effect that
insurance premium was actually paid to the insurance company (Rule 34 (3)).

11) Cancellation charges paid by the govt.employee on air ticket in connection with the
Tour shall be reimbursed through their T.A. bill if certified that the cancellation is
due to circumstances which were unavoidable and beyond the control of the
Government employee.

12) TA watch register has to be maintained to watch the recovery of amounts

Advanced.
15) Certificates to be insisted.

a) Certified that the rail journeys included in this bill were actually travelled by _____
Class for which railway fare is claimed.

b) Certified that the bus fare claimed in the bill are actually paid by the journeys
performed by bus.

c) Certified that I was not provided with any govt conveyance for the journeys
included in this bill.

d) Certified that neither boarding or lodging provided for me is free of cost.

e) Certified that my own motor car/motor cycle was used for the distance for which
mileage allowance is claimed.

f) Certified that no traveling allowance/daily allowance is claimed for the period

during while I was on casual leave or availed public holiday/optional holiday
g) The govt.servant should always travel by the shortest and the cheapest route and
claim T.A.

h)If a govt servant is provided with free boarding and lodging in camp, he is
entitled to only ¼ D.A. if either boarding or lodging is allowed he may draw ½ D.A.
I) The reservation charges incurred for the reservation of rates and berths may be
reimbursed to the govt servants.

There are different kinds of traveling allowances which are drawn in different
Circumstances.

1)Daily allowance.
2)Mileage allowance.
3)Actual expenses.
4)Fixed traveling allowance.
5)Conveyance allowance.
Travelling allowance – Conveyance charges.

1) When a journey by public conveyance is not possible within the twin cities
of Hyderabad and Secunderabad, Govt employee may claim actual charges
incurred subject to the limit at Rs.1.50 per kilometer subject to maximum
of Rs 25/- each way.

2) In the case of journeys by government employees to go to Andhra Pradesh

Administrative Tribunal and other courts and to the governments pleader’s
office, the Maximum amount permissible to Rs.50/- per each trip subject to
a ceiling of 20 trips per month or a maximum of Rs 1000/- per month.
Check list of Leave Travel concession

1.To be sanctioned to the Government servant who had

put in 5 years of service.

2.The permission granted to avail the LTC is given by the

authority competent to sanction leave other than casual leave

3.Prior permission is obtained before commencing the upward

journey

4.The Govt. servant should touch the destination for which

he/she is permitted

5.The LTC concession is availed correctly with reference to

block period
6.The claim is supported with money receipts in original

7.The claim is preferred by the Govt.servant within 30

days from the date of return journey or otherwise
15% cut is imposed.

8.SR entry should be made and certificate in token of

having availed the facility is furnished with the bill

9.Certificate stating that the spouse has not availed the

similar facility is to be enclosed and attested by DDO

10.Bill shall be preferred in TA Bill form

11.From 1.4.96 onwards the LTC should be limited to only
two dependent children. Any children born prior to 1.4.96
all the dependent children are eligible for LTC

12.Parents of Gazetted officers shall not be treated as family

members

13.Parents of married female Government employees will be

treated as members of family provided they are dependent
on them

14.Pensioners cannot be defined as dependent parents in LTC

15.Journeys by private services or car, hired car, private

taxis vans etc. shall not be allowed.
16. LTC should be allowed within the State only. If the Employee’s
Home Town is outside the State the LTC Claim should be
restricted to last point of the State in that direction only.
17. LTC advances watch register should be maintained to watch the
recovery of amounts advanced.
18. Govt.employees are permitted to travel any place in India on LTC
once in entire service during second block period Upto a maximum
distance of 3,500KMs to and fro and Subject to restricting the
claim to Rs.12,500/-
(G.O.Ms.No.98, Finance (TA) Dept. Dt.21.5.2011)
19. LTC should not be availed during holidays.

20. LTC travels can be performed but he/she should touch

the destination

21. LTC can be availed by the Govt. employee himself and the
family separately. But the employee has to avail LTC
otherwise it will be lapsed.
Check list for Fixed Travelling allowance

1.Fixed Travelling allowance will not come under the purview

of Treasury Control(Govt.circular memo.no.16240/642/BGA1/
2002 Finance(BG) Dept. dt.9.9.2002.

2.For deciding FTA normal pay scales have to be taken into account.

3.FTA is not allowed during CLs, joining time and other leaves.

4.Employee has to certify for how many days he was on tour.

5.If an employee is kept in additional charge for another post

which is also FTA post, he will have to draw only the highest
FTA only.
T. A. BILL OF HANUMAN FOR SANJEEVANI
BOOTI

After the great war in Ramayana, Hanumanji submitted his T.A.

Bill for his official tour for collecting Sanjeevani Booti to
Ayodhya administration. The LDC (Lower Division Clerk) in T.A.
Bill section raised 3 objections:

(1) Hanumanji did not take prior permission of the appropriate

authority (Bharat), the King of Ayodhya, during the relevant
time for his travel;
(2) Hanumanji being Grade-D officer was not entitled to air
travel;
(3) Hanumanji was asked to bring Sanjeevani Booti, just a
single plant, but he carried a whole mountain (unauthorized
excess baggage).
The LDC returned the bill.
King Ram could do nothing except mark it down for re-examination.
T. A. BILL OF HANUMAN
• A worried Jambavaan approached the LDC and offered a bribe of 10% of the T.A.
Bill amount.

• The LDC now wrote on the Bill:

Re-examined:
1. Even during the relevant time, Ram was the de-jure
king through his Paduka.
2. Further in an emergency, non-entitled officers can be
authorized ex-post facto to fly.
3. Also excess baggage is justified as bringing a wrong
plant would have entailed multiple journeys with extra
cost; hence bill may be paid.
• The T.A. Bill was paid accordingly.
Thanks