Dental Clinic management system

Developed By:
Nirav Patel : 205170686029
Simarpreet Saini : 205170686012
Darshan Prajapati : 205170686018

Group No : MCM

Under the Guidance of :

Prof. Shivangi Kothari

Submitted To :
L.J. Institute of Computer Application
L.J. INSTITUTE OF ENGINEERING & TECHNOLOGY
Near Nagdev Kalyan Mandir, Near Sarkhej Cross Roads,
Sarkhej-Gandhinagar Highway  Ahmedabad - 382210
Ph. No. : 079 29296364

CERTIFICATE

Enrollment No: 205170686029

This is to certify that Mr. / Ms. Nirav Dasharathbhai Patel studying in Integrated Master

of Computer Applications, Semester VII, Roll No 27 has satisfactorily completed his/her

Project Titled Dental Clinic Management System under the supervision of Prof.

Shivangi Kothari

Internal Guide Name : Signature

Prof. Shivangi Kothari

Date of Submission: 27/4/2023

L.J. INSTITUTE OF ENGINEERING & TECHNOLOGY
Near Nagdev Kalyan Mandir, Near Sarkhej Cross Roads,
Sarkhej-Gandhinagar Highway  Ahmedabad - 382210
Ph. No. : 079 29296364

CERTIFICATE

Enrollment No: 205170686012

This is to certify that Mr. / Ms. Simarpreet Saini studying in Integrated Master of

Computer Applications, Semester VII, Roll No 45 has satisfactorily completed his/her

Project Titled Dental Clinic Management System under the supervision of Prof.

Shivangi Kothari

Internal Guide Name : Signature

Prof. Shivangi Kothari

Date of Submission: 27/4/2023

L.J. INSTITUTE OF ENGINEERING & TECHNOLOGY
Near Nagdev Kalyan Mandir, Near Sarkhej Cross Roads,
Sarkhej-Gandhinagar Highway  Ahmedabad - 382210
Ph. No. : 079 29296364

CERTIFICATE

Enrollment No: 205170686018

This is to certify that Mr. / Ms. Darshan Prajapati studying in Integrated Master of

Computer Applications, Semester VII, Roll No 39 has satisfactorily completed his/her

Project Titled Dental Clinic Management System under the supervision of Prof.

Shivangi Kothari

Internal Guide Name : Signature

Prof. Shivangi Kothari

Date of Submission: 27/4/2023

TABLE OF CONTENTS
Introduction

1. Existing System
2. Need for the New System
3. Objective of the New System
4. Problem Definition
5. Core Components
6. Project Profile
7. Assumptions and Constraints
8. Advantages and Limitations of the Proposed System
9. Proposed Time Line Chart
• Requirement Determination and Analysis
1. Requirement Determination
2. Targeted Users
3. Requirement Specification
• System Design
1. Use Case Diagram
2. Class Diagram
3. Activity Diagram
4. Data Dictionary
5. Sequence Diagram
6. User Interface Design
7. Report Design
• Testing
1 Testing Method
2 Test Cases
• Proposed Enhancement
1 Proposed Enhancement
• Conclusion
1 Conclusion
• Bibliography
1 Bibliography
INTRODUCTION

Dental Clinics, Dental department or other specialty department in a

general hospital can use this software. Though this software was designed
primarily with the inputs from dental Clinics, it could be adoptable in other
specialty hospitals also, with some little changes in the medical terms, database
etc.

DCMS software has been developed to provide comprehensive software

solution for the clinics. But there are clinics that cannot afford to run such
comprehensive system or may not be required due to the volume of work
handled. Still to encourage such clinics to use computers for generating useful
information to run the organization efficiently, we provide the following Software
from which one can choose according to their requirement.

It is a system which will help dentist to keep track patient dental problems,
from time to time. This system allow dentist to help patient to improve their
awareness and take care about their oral health. The data regarding the patient
dental information will help the patient in order to apply for the next treatment
and also to be use for the future.
DCMS can analysis the data that had been captured and come out with the
analysis report to summarize the dental score for each patient. The reports able
to summarize the patient dental healthcare performance from time to time
according to the treatment made. Other than help the patient to upgrade their
awareness regarding the oral health, these reports will also give benefits to
patients as they can view their dental health performance.

information to run the organization efficiently, we provide the following

Software from which one can choose according to their requirement.

It is a system which will help dentist to keep track patient dental problems,
from time to time. This system allow dentist to help patient to improve their
awareness and take care about their oral health. The data regarding the patient
dental information will help the patient in order to apply for the next treatment
and also to be use for the future.

DCMS can analysis the data that had been captured and come out with the
analysis report to summarize the dental score for each patient. The reports able
to summarize the patient dental healthcare performance from time to time
according to the treatment made. Other than help the patient to upgrade their
awareness regarding the oral health, these reports will also give benefits to
patients as they can view their dental health performance.
Existing System

Existing system refers to the system that is being followed till now. Presently all
the clinics functionalities are done manually. That is if a patient want to consult a
doctor he can visit their till his chance called. This is make the person very
difficult. An Appointment are distributed directly. The main disadvantage is time
consuming. Limitation of existing system is if sum one patient loses his receipt,
difficulties to find out patient has assign tickets. To defect this limitation we do
computer system.

The current system works as the following:

 In the old system, the user was maintaining the records like number of
books, CD’s, DVD’s and subscribers., Fees Detail and bill (Receipt) in the
paper sheets.
 Hence it was very difficult for him to keep track which Customer has been
taken which cd or dvd, what is the Bill no, etc.
 The manpower required for this kind of transaction and maintenance of data
is higher than the actual requirement.
LIMITATIONS OF EXISTING SYSTEM( Need for the New
System)

No system can be referred as complete system in all aspects. In spite of

successful executions of testing plan .The problem arises, when the system is
input in the real working environment, the problem that will arise cannot be
visualized and their solution cannot be predetermined to be rectified.

 The designed product is stand alone system.

 It works on current basis.
 On-line booking, transaction etc are not possible.
 Lack of security of data.
 Time consuming.
 Consumes large volume of paper work.
 Manual work
 No direct role for the higher officials.
 To avoid all these limitations and make the system working more
accurately it needs to be computerized.
PROBLEM DEFINATION

Comprehensive Dental care services that deliver effective, safe, high-quality

interventions to those that need them, when and where needed, with minimum
waste of resources, and with continuity of care across levels of care, settings, and
providers. Our software has the facility to give a unique id for every patient and
stores the details of every patient and the Doctor automatically.

Core Components

Admin :-
Login

Register

Manage Dentist

Manage Patients

Manage Appointments

Manage Treatments

Manage Payments

Manage Reports
Dentists :-

Login

Manage Appointments

Manage Treatments

Manage Payments

Patients :-

Login

Register

Manage Appointments

Manage Treatments

Manage Payments
Project Profile

 PROJECT TITLE Dental Clinic Management System

OBJECTIVES

1. System manages to save all the patient record accurately and

computerized.
2. System should able to avoid the data redundancy of patient
dental information.
3. System should manage to check the available date and time
to make appointment between dentist and patient.
Objectives -
4. System able to display patient dental history and treatment
that had been done.
5. Generate report of patient dental condition according to the
treatment session and many other criteria
6. Generate valuable report regarding number of patient visit
for treatment at the clinic.

Front End - Asp.net , c#

Back End - MySQL 7.4.12

Documentation Tools - Microsoft word

I. Nirav Patel (ICA 27)

Developed By - II. Simarpreet Saini (ICA 45)
III. Darshan Prajapati (ICA 39)

Prof. Shivangi Kothari

Internal Guide -

Prof. Shivangi Kothari

Submitted to -
Assumptions and Constraints

Size - The Size of the clinical database System has a very huge database that
makes the system heavy and this increases the access time of the database.

Time-The time given to complete the project is only one semester which is very
limited for completion of such a big project.

Expenses -The process of completing the whole project will require some money
which will cater for Internet access and purchase of a domain to test the system

Clinical management System will only benefit those who know about the internet,
this means the computer illiterate will not be able to use it.

No money was allocated for the project and this may to some extend limit the
product

Advantages of the proposed System

1. All Registrations can be completed automatically as you enter data.
2. Data can be saved automatically soon after it is entered so that the risk of data being lost
is minimized.
3. Sorting and storing documents and other information like searching is much easier.
4. Searching and retrieving data is much easier.
5. Validation rules can be used in order to guarantee better verification
6. Addition of new patients, modification of appointment, keeping the patient’s treatment
history will be simple

PROPOSED TIME LINE CHART

Sr Activity Description Period
. (Until)
No
1. Requirement Collected requirement from our guide
Analysis Analyse gathered information
Determine the scope of the system

Milestone: 1st Month

Requirement 2nd week
Analysis
completed

2. Planning and Identify technical risks

Risk Analysis Analyse data for possible risks

Milestone: 1st Month 4th

Planning week
completed

3. Designing Interface design

Database design
Web form design for modules

Milestone: 2nd Month

Designing 1st week
completed

4. Coding Implement logic

Implement database connectivity
Integrate modules

Milestone: 3rd Month

Coding 1st week
completed

5. Test & Validate inputs

Implementation Check accuracy

Milestone: 3rd Month

Testing 3rd week
completed
Software Requirements Specification

The software requirements specification is created when the analysis

activity is completed. The function and performance assigned to the
software as part of system engineering are refined by providing a
complete description of the information, a detailed description of the
function and behavior, an indication of performance requirements and
design constraints, appropriate validation criteria, and other data.
relevant to the requirement. The proposed system has the following
criteria:

 The system must store information about the new entry of

the dental clinic.
 The system is intended to help in-house employees track
doctors and find them through various consultations.
 The system must keep a record of quantity.
 The system must maintain the patient’s record.
 The system must update and delete the record.
 The system also requires a lookup field. It
 The system will also need a security system to prevent data.
Requirement Determination and Analysis

Requirement Determination

Similar website study

Here is a brief study of some of the similar websites for dental management
systems:

1. Dentrix: Dentrix is a popular dental management software that offers a

comprehensive suite of features, including appointment scheduling, patient
records, billing and insurance management, and dental imaging. It is designed to
improve the efficiency of dental practices and provide better patient care. Dentrix
also offers a mobile app that enables dentists to access patient information from
anywhere.

2. Open Dental: Open Dental is an open-source dental management software that

provides features such as appointment scheduling, patient records, billing and
insurance management, and dental imaging. It is a cost-effective solution that can
be customized to meet the specific needs of dental practices. Open Dental also
offers a range of add-on modules for additional functionality.

3. Eaglesoft: Eaglesoft is a dental management software that provides features

such as patient records, appointment scheduling, billing and insurance
management, and dental imaging. It is designed to streamline dental practice
operations and provide better patient care. Eaglesoft also offers an online patient
portal that enables patients to access their records and schedule appointments.

4. Curve Dental: Curve Dental is a cloud-based dental management software that

provides features such as patient records, appointment scheduling, billing and
insurance management, and dental imaging. It is designed to improve the
efficiency of dental practices and provide better patient care. Curve Dental also
offers a mobile app that enables dentists to access patient information from
anywhere.

5. Practice-Web: Practice-Web is a dental management software that provides

features such as appointment scheduling, patient records, billing and insurance
management, and dental imaging. It is designed to help dental practices increase
productivity and profitability. Practice-Web also offers an online patient portal
that enables patients to access their records and schedule appointments.

These dental management software solutions offer similar features but differ in
their pricing models, deployment methods, and customization capabilities. Dental
practices should evaluate their specific needs and budget to determine which
dental management software solution is the best fit for them.

Targeted Users

The targeted users for a dental management system website are primarily dental
practitioners and their staff. This includes dentists, dental hygienists, dental
assistants, and front desk staff who are responsible for managing the day-to-day
operations of a dental practice.

In addition to dental practitioners and their staff, patients can also be considered
targeted users of a dental management system website. Some dental management
systems offer a patient portal where patients can access their dental records, view
appointment schedules, and communicate with their dental providers. This
enhances patient engagement and improves the overall patient experience.

Moreover, dental management system websites can also be targeted towards

software vendors and resellers who provide dental management solutions to dental
practices.
Overall, dental management system websites are designed to provide information
about the features and benefits of the software solution to potential users, including
dental practitioners, their staff, and patients. The website should also provide
support resources, such as user manuals, FAQs, and customer support contact
information, to help users get the most out of the dental management system.

2.1 Requirement Specification

 Hardware requirement

 Client-side tools
 Processor: Intel i5 Pentium 4
 Ram: 8gb
 HardDisk: 512gb

 Server-side tools
 Processor: Intel i5 (2.4GHz) (minimum)
 Ram: 8gb
 HardDisk: 1TB (minimum)

 Software Requirement
 Operating System : Windows
 Front-end: Visual Studio 2022
 Back-end: My SQL
 Database-Technology: My SQL
Functional Requirement :

1. Patient Management: The system should allow dentists to manage patient

information such as personal details, medical history, treatment plans, and
appointment schedules.

2. Treatment Planning and Management: The system should allow dentists to

create and manage treatment plans for each patient, including procedures,
materials, and costs. It should also provide tools for managing inventory and
ordering supplies.

3. Dental Imaging: The system should allow dentists to capture, store, and
view dental images such as X-rays, intraoral photos, and scans.

4. Billing and Payment Management: The system should provide features for
billing and payment management, including insurance verification, claims
submission, and payment processing.

5. Reporting and Analytics: The system should provide reporting and

analytics features to help dentists track key performance indicators, monitor
financial performance, and identify areas for improvement.
Non-Functional Requirement

1. Security: The system should be secure, with features such as user

authentication, data encryption, and regular backups.

2. Reliability: The system should be reliable, with high availability, fault-

tolerance, and disaster recovery features.

3. Scalability: The system should be scalable, able to handle a growing

number of patients, dentists, and clinics.

4. Usability: The system should be user-friendly, with an intuitive user

interface, easy navigation, and minimal training requirements.

5. Performance: The system should perform well, with fast response times,
minimal downtime, and minimal resource usage.
Function Details

A dental management system website should provide detailed

information about the features and functionalities of the software
solution. Some of the functional details that could be included on a
dental management system website are:

1. Appointment scheduling: The website should describe how the dental

management system helps dental practices manage appointments
efficiently, including features like automated reminders, appointment
confirmations, and waitlist management.

2. Patient records management: The website should provide information

on how the system helps dental practices manage patient records
efficiently, including features like digital imaging, treatment plans, and
medical histories.

3. Billing and insurance management: The website should explain how

the system helps dental practices manage billing and insurance claims
effectively, including features like electronic claims submission and
payment processing.

4. Communication and collaboration: The website should describe how

the system enables dental practices to communicate and collaborate
more effectively, including features like secure messaging, patient
portals, and referral management.
5. Reporting and analytics: The website should explain how the system
helps dental practices track key performance indicators and generate
reports that can inform business decisions, including features like
financial reports, practice performance metrics, and patient feedback
surveys.

6. Integration capabilities: The website should provide information on

how the dental management system integrates with other software
solutions commonly used in dental practices, such as electronic health
record systems and practice management software.

7. Training and support: The website should describe the training and
support resources available to users, including user manuals, FAQs,
video tutorials, and customer support contact information.

Overall, the functional details provided on a dental management system

website should be comprehensive, clear, and easy to understand, and
should convey the value and benefits of the software solution to
potential users.

USE CASE DIAGRAM

Class Diagram
Sequence diagram
Activity diagram
ACTIVITY DIAGRAM FOR TWO USER
Data Dictionary
Website Interface
Development
Coding Standards
 Coding Style
 The following should be kept in mind to maintain a coding
style. Such are, Layout, Format, Indentation, organizing code
meaningfully, code must be readable and consistent which
makes it easy to understand and maintain further.

 Formatting
 Always use comments for description.
 Always use curly braces {and} in conditional statements.
Example:
if (condition)
{
// comment
}
Order declarations within type groups based upon access

modifier and their accessibility.
 Public
 Protected
 Internal
 Private
 Commenting
 All comments should be written in U.S. English.
 Use # or “””…””” but do NOT use /* */.
Client Side Validation

Client-side validation in a dental management system website refers to

the process of validating user input on the client-side (i.e., in the user's
web browser) before the form is submitted to the server. This is done to
provide immediate feedback to the user and to prevent invalid data from
being submitted to the server.

1. Required fields: Fields that are required for the form to be submitted
should be marked as such, and the user should be prompted to fill them
out if they are left blank. This can be done by displaying an error
message next to the field or by highlighting the field in red.

2. Field format: Fields that require a specific format (e.g., phone

numbers, email addresses) should be validated to ensure that the data
entered matches the expected format. This can be done using regular
expressions or other validation techniques.

3. Field length: Fields that have a maximum length should be validated

to ensure that the data entered does not exceed the maximum length.
This can be done using JavaScript to count the number of characters
entered in the field.

4. Data range: Fields that require a certain range of values (e.g., date of
birth, room occupancy) should be validated to ensure that the data
entered falls within the expected range. This can be done using
JavaScript to check the values entered against the expected range.
5. Password validation: Fields that require a password should be
validated to ensure that the password meets certain criteria (e.g.,
minimum length, use of special characters). This can be done using
regular expressions or other validation techniques.
PROPOSED ENHANCEMENTS
Here are some proposed enhancements for a dental management system:

1. Integration with Digital Imaging Software: A dental management

system can be enhanced by integrating it with digital imaging software
to provide dentists with a comprehensive view of a patient's dental
health. This can help in improving diagnosis accuracy and treatment
planning.

2. Patient Portal: A patient portal can be added to the dental management

system to allow patients to access their dental records, appointment
history, and treatment plans online. This can improve patient
engagement and satisfaction by providing them with greater control over
their dental care.

3. Automated Appointment Reminders: An automated appointment

reminder feature can be added to the dental management system to help
reduce missed appointments and improve patient communication. This
can help in reducing the workload of the front desk staff.

4. Billing and Insurance Management: Enhancing the dental

management system to include billing and insurance management
features can help in simplifying the billing process and reduce errors.
This can improve the efficiency of the billing process and reduce the
workload of the administrative staff.

5. Reporting and Analytics: Adding reporting and analytics capabilities

to the dental management system can help in tracking key performance
indicators and identifying areas for improvement. This can help in
improving the overall efficiency and profitability of the dental practice.
CONCLUSION

In conclusion, the dental clinic management system website project is a vital tool
for managing and organizing the operations of a dental clinic. It offers an effective
way to manage patient records, appointments, treatments, and billing, among other
tasks. The website's user-friendly interface, efficient data management, and secure
data storage make it a valuable asset for any dental clinic.

By using this system, dental clinics can streamline their operations, reduce
paperwork, and improve patient satisfaction. The system's automation capabilities
also allow staff to focus more on delivering quality patient care, resulting in better
patient outcomes.

Overall, the dental clinic management system website project is an excellent

investment for any dental clinic looking to improve its operations, enhance patient
care, and increase its bottom line.

BIBLIOGRAPHY

Bibliography on dental management systems:

(https://www.grandviewresearch.com/industry-analysis/dental-practice-management-software-
market)
(https://www.dentistryiq.com/practice-management/software/article/16367720/10-dental-
practice-management-software-solutions-you-should-consider)
(https://www.softwareadvice.com/resources/what-is-dental-practice-management-software/)
(https://www.pattersondental.com/education/blog/the-benefits-of-dental-practice-management-
software)
(https://www.henryscheinone.com/resource-center/education/dental-practice-management-
software-what-you-need-to-know/)
These sources can provide valuable information on dental management systems,
including their features, benefits, and the latest market trends.