User Manual for Google Docs Aldrine James M.

Santos 11/05/24

Google Docs
Manual

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Part 1: Introduction

What is Google Docs - Google docs is a free web-based word processor

in which documents can be created, edited and stored as part of the
Google Docs Editors suite of free web applications.

What is the benefits of Google Docs - One of the main benefits of using
Google Docs is that collaborators can see the revision history of any
changes made to Google documents and when those alterations were
done in the version history.

Users can also control who sees their work so privacy can be maintained in
a business or personal setting. It also offers built-in commenting tools that
let users discuss changes and work together as they’re being made.

Additionally, because documents are stored online and can also be stored
on users’ computers, there is no risk of total data loss as a result of
localized catastrophe.

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Part 2:Creating a New Documents

Creating a New Documents - To create a new documents, on your

computer or, open the docs home screen at docs.google.com

Required settings

1. On your computer, open a document in Google Docs

2. In the toolbar, click File > Page setup
3. At the top of the dialog window, select Pages.
4. Go to the setting you want to change:
● Orientation
● Paper size
● Margins
● Page color
5. Make your changes.
6. Click OK

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PART 3: Navigating the Interface

The top of the document contains information about the file, and the main
menu. You’ll see the file name and the menu options

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The formatting toolbar is beneath this. Here you’ll find formatting tools for
changing your text, alignment, and other things.

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On the right of the formatting toolbar is the file permissions. In the example,
the file permission is set to Editor. This dropdown shows what you’re able
to do with the file based on your permissions. The next lesson covers this
in more detail.

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The main document body looks like a blank page. This is where you’ll write
your content. Click in this area and start typing! You’ll see the content
appear on the page.

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Menu Options
File:

● New: Create a new document.

● Open: Open an existing document from your Google Drive or upload
from your computer.
● Make a copy: Create a duplicate of the current document,
● Email: Send the document via email.
● Download: Save the document in different formats (like
MicrosoftWord, PDF,Etc.).S Email: Send the document via email.
● Version History: view and restore previous versions of the
document.
● Page setup: Adjust the layout settings (margins, orientation,
papersize)
Edit:

● Undo: Reverse the last action you performed.

● Redo: Reapply the last action you undid.
● Cut: Remove selected text or objects and place them on the
clipboard.
● Copy: Copy selected text or objects to the clipboard.
● Paste: Insert the contents of the clipboard at the cursor's location.
● Paste without formatting: Paste text without any formatting from the
original source.
● Select all: Highlight all the content in the document.
● Find and replace: Search for specific text and replace it with another.

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View

● Show document outline: Toggles the document outline, which

helps you navigate through headings and sections.
● Show ruler: Displays or hides the ruler at the top of the
document for measuring and aligning elements.
● Show footer: Shows or hides the footer area where you can
add page numbers or notes.
● Mode: Switch between editing modes (Editing, Suggesting, or
Viewing).
● Full screen: Enables full-screen mode to focus on your
document without distractions.
● Zoom: Adjusts the zoom level of the document for easier
reading or editing.

Insert:

● Image: Add images from your computer, the web, or Google Drive.
● Table: Insert a table to organize information.
● Chart: Add charts from Google Sheets or create new ones.
● Drawing: Create and insert drawings or shapes.
● Horizontal line: Insert a horizontal line for visual separation in your
document.
● Page numbers: Add page numbers to your document.
● Header & footer: Insert or edit header and footer sections.
● Break: Insert page breaks or section breaks.
● Link: Add hyperlinks to text or images.
● Special characters: Insert special characters or symbols

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PART 4: Basic Formatting and Controls

Formatting Text

Google Docs has lots of options for formatting (changing, styling) your text.
You should explore all of these tools. This section provides a walkthrough
to guide your exploration.

If you click on the Normal text button in the formatting bar you can apply
some preset styles. By default, you’re using the Normal text option. You
can use preset headings to add more structure to your document. For
example, if you click on the Title option, your text will be set to that style!

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Here’s an example showing some of these preset options. Notice the
difference in sizes. The Heading 1 is the largest, and the sizes decrease
from there:

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Font Formatting

Google Docs has lots of font options. You should explore these! You can
find them in the formatting toolbar:

There are many ways to change your font. The first is to change it before
typing anything:

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Another way is to change the font for the text you’ve already written. To do
this, select the text (hold down the left mouse button and drag over the text)
and then change the font:

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You’re able to select text and make it bold, italics, or underlined using the
same process. Here’s an example:

You can also change your font size. The default size is 11, but you may
need to change this. For example, you may want to change the size of your
headings.

Just like when you changed the font, you can change the size before typing
text or after. Here’s a gif showing how to change the size before typing:

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You also may want to change the size of the text you’ve already typed.
First, select the text (hold down the left mouse button and drag over the
text) and then change the font size in the menu:

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You’re able to change the text color as well. This can be done using the
same way as with the other changes. You can either set the color before
typing or after. Let’s look at before:

You’re able to use change the color of text you’ve already typed. Select the
text, and then change the color:

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You can also set the highlight (background color) of the text. Let’s look at
how to do this to some text that you’ve typed:

To remove a highlight, select the text and then click None in the color
options:

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You can also combine highlight and text color. This is useful for adding
some visual interest to your documents:

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USING HEADINGS

Using headings is a great way to add structure to your documents. This can
help make them more organized and readable. Google Docs provides
many preset formatting options for headings. You can access these from
the formatting toolbar. Much like the other formatting options in this lesson,
you can set the heading before or after you write text.

To set a heading before you write text, click on the dropdown and select the
heading you want. This example shows how to set a Heading:

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To change text you’ve already written, select the text by holding down the
left mouse button and dragging your mouse. Once the text is selected,
select the heading from the dropdown:

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To change text you’ve already written, select the text by holding down the
left mouse button and dragging your mouse. Once the text is selected,
select the heading from the dropdown:

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