Google Docs

COLLABORATIVE for
collaborative
PROJECTS teaching and
learning
REFLECTION OF THE
PREVIOUS SESSION
What new thing did you learn in this session?
Is it convenient for you to use Email instead
of regular mail?
How will the new information helpful for you
in the classroom?
OBJECTIVES OF THE
SESSION
At the end of the session, the trainee teachers will be
able to:
Know about Google Docs.
Browse, open, and create Documents in Google Docs
Practice various commands from menu bar
Format and edit pages, text, and paragraphs
Work with tables, charts, and graphs.
Understand the sharing and printing of Google Docs.
Describe how Google Docs can be used to write
collaboratively.
Differentiate Microsoft word from Google Docs
WHAT IS GOOGLE DOCS?
Google Docs, first released in 2006, is a free,
cloud-based word processing tool provided by
Google.
Unlike traditional word processors like Microsoft
Word, Google Docs stores documents online,
allowing you to access them from any device with
an internet connection.
Did you know that Google Docs automatically
saves every change you make, eliminating the
risk of losing work?
BROWSING GOOGLE DOCS
To access Google Docs, simply visit
docs.google.com in any web browser.
You can browse your documents, open existing files,
or create new ones.
Google Docs automatically organizes your
documents by 'Recent', 'Starred', and 'My Drive'.
Fun fact: You can also access Google Docs on mobile
devices by downloading the Google Docs app!
CREATING A NEW
DOCUMENT
To create a new document:
On your computer, open the Docs home screen at
docs.google.com
In the top left, under "Start a new document," click
Blank +.
You can also create new documents from the URL
docs.google.com/create
Google Docs has hundreds of templates available for
free, which can be a huge time-saver!
MENU BAR OVERVIEW
The menu bar in Google Docs is your primary navigation
tool. It contains several drop-down menus for File, Edit,
View, Insert, Format, Tools, and more.
Each menu offers specific commands related to
document editing.
You may notice that there is no Save button for your
files. This is because Google Drive uses autosave, which
automatically and immediately saves your files as you
edit them.
BASIC COMMANDS FROM
MENU BAR
Essential commands include 'Copy', 'Paste',
'Undo', and 'Redo'.
You can also use keyboard shortcuts for quicker
navigation. For example, pressing 'Ctrl + Z' will
undo your last action.
Google Docs also supports voice typing, which can
be activated from the 'Tools' menu.
Did you know that voice typing can recognize
multiple languages?
FORMATTING TEXT
Formatting your text in Google Docs is
straightforward.
You can change the font, size, style (bold, italic,
underline), and color.
You can also use highlighting and text effects to
make your document visually appealing.
Google Docs supports over 100 font types, and
many of them are designed for accessibility, such
as large or bold fonts for easy reading.
FORMATTING PARAGRAPHS
In addition to text formatting, you can adjust
paragraph alignment (left, right, center,
justify), line spacing, and indentation.
Google Docs automatically adjusts paragraph
spacing when you copy text from another
source, making it easier to format documents
quickly
WORKING WITH TABLES
Google Docs allows you to insert tables to
organize information.
You can customize the number of rows and
columns, as well as the size and border style.
Tables are ideal for creating schedules, lists, or
comparing data.
Google Docs offers an easy way to format tables,
and any changes you make are instantly visible to
collaborators!
WORKING WITH CHARTS
AND GRAPHS
In Google Docs, you can insert charts and
graphs that are linked to Google Sheets.
This makes it simple to display data visually.
Whether you’re presenting survey results or a
project overview, Google Docs automatically
updates your charts when the data changes in
Sheets. A great feature for collaborative work!
SHARING GOOGLE DOCS
Google Docs makes sharing documents simple.
You can click 'Share' and enter email addresses to
share with specific people.
You can also generate a link to share.
The great part? You can set permissions, such as
'View', 'Comment', or 'Edit', giving you full control
over how others interact with your document.
REAL-TIME COLLABORATION
One of the most powerful features of Google Docs
is its ability to collaborate in real-time.
Multiple people can edit the document
simultaneously, and you can see their changes
instantly.
You can even chat with collaborators within the
document itself.
This fosters teamwork and allows for seamless
project management.
COMMENTING AND
SUGGESTING EDITS
Google Docs allows users to leave comments
and suggestions.
You can highlight text, click on the 'Comment'
button, and provide feedback.
Additionally, the 'Suggesting' mode lets you
propose changes without directly altering the
document. Collaborators can accept or reject
the suggestions.
PRINTING GOOGLE DOCS
Printing a Google Doc is
easy.
Just go to 'File' > 'Print',
where you can adjust the
page layout and settings.
Google Docs supports
printing in multiple formats,
such as PDF or standard
print options. Plus, you can
print directly from the cloud,
saving time on file transfers.
COLLABORATIVE USE IN
EDUCATION
In education, Google Docs is an excellent tool
for collaborative writing, peer feedback, and
group activities.
Students can work on documents together,
and teachers can provide real-time feedback.
Google Docs also supports different types of
assignments, from essays to collaborative
projects and reports.
GOOGLE DOCS VS.
MICROSOFT WORD
While both are word processors, Google Docs stands out with its
cloud-based features, real-time collaboration, and easy sharing.
Microsoft Word, on the other hand, is a desktop-based tool that
requires you to save and manually share documents.
Google Docs offers a more modern approach for collaborative,
cloud-based work.
ADVANTAGES OF GOOGLE DOCS
Some of the advantages of using Google Docs include:
Anytime, anywhere access: Web-based Google Docs safely stores
documents online, making them accessible to authorized users
from any computer or mobile device, whenever they're needed. No
need to save files to a USB thumbdrive, you can always access
your files from any internet browser.
Collaboration support: Google Docs lets users easily invite others
to work on the same document, at the same time, without the
hassle of attaching and sending documents. Sharing privileges
ensure access by only the right people or groups, and allow either
editing or read-only access.
Autosave and revision history: Continuous autosave ensures that
current work stays safe, preserving ongoing drafts and edits. A
complete revision history makes it easy to review, compare, or
revert to a prior version at any point.
ACTIVITY 1
Enter https://docs.google.com and sign in to Google account.
Click on the “start New Document” to open new Google
Document.
Develop a sample application.
Use the word formatting commands (bold, italic, cut, paste, etc.)
Use the shortcut keys for: New, Open, Adjust, Print, Past, Select
all, Undo, and Redo applications.
Use the shortcut keys for: copy, cut, undo, redo, save, and print
commands.
Assessment
How can we browse Google Docs?
How can we open Google Docs new page?
ACTIVITY 2
Group A: Compose a formal letter on the title of
your own choice.
Group B: Develop a CV in the readymade
template
Group C: Draw a table on the information of
enrolled students in your institution.
Group D: Draw a chart on the information of the
students with late fees submission in your
institution.
ACTIVITY 3
WORKING LIVE IN GOOGLE DOCS
Click on the ‘SHARE’ button option on the top right
corner and share your assignment with your peers.
Ask the groups to exchange their final Documents on
the assigned tasks with the other group sitting next to
them on their right.
Suggest changes/edit the documents shared by others
The group members can jointly make decisions about the
structure, format, style, and content of the final Documents.
ASSESSMENT
What is Google Docs?
What are the various purposes of Google
Docs?
How can information be shared through
Google Docs?
What are the Short cut command keys in
Google Docs (New, Open, Adjust, Print, Past,
Select all, Undo, Redo).
HOME ASSIGNMENT
Ask the trainee teachers to work
collaboratively on their Google Docs
accounts and write a short story on any
topic of their choice (500 words). They
can use the comments feature to give
each other feedback and make decisions
collaboratively
TEACHING STRATEGIES
In today’s session we have used following teaching
strategies:
1. Demonstration/ Presentation
2. Group Discussion
3. Inquiry -based method
4. Lab practice and group discussion
5. Guided supervision