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Recording A Purchase Entry

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45 views

Recording A Purchase Entry

Uploaded by

aizoneho
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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2/18/2021 Recording a Purchase Entry

Recording a Purchase Entry


When a company buys goods on credit or cash, Purchase voucher is used to record all the
Purchase transactions of the company.

● Go to Gateway of Tally > Accounting Vouchers.


● Click on F9:Purchase on the Button Bar or press F9 .

For example, if you are purchasing goods from Supplier A for a value of Rs. 10000/-
● Debit Purchase Account.
● Credit Party Account.

To pass a Purchase entry in the Invoice mode, you need to enable the option Enable
Invoicing in F11: Features (F1: Accounting or F2: Inventory Features) .

Invoice mode is of two types, namely:


● An Account Invoice
● An Item Invoice

Account Invoice: You will be directly selecting/debiting the Ledger account in case you are passing
an Account Invoice. This is useful especially when a Service Bill is entered and does not include
Inventory.

Pass a purchase Invoice for Service availed from XYZ Couriers.

https://help.tallysolutions.com/article/Tally.ERP9/Voucher_Entry/Accounting_Vouchers/Creating_a_Purchase_Entry.htm 1/4
2/18/2021 Recording a Purchase Entry

Item Invoice: You will be first selecting the Inventory and then allocating the same to the relevant
Ledger account. This is useful to record all the Inventory movements in books of account.

Pass a Purchase Invoice against purchase of Item A – 100 Nos. @ Rs. 10/= per quantity from LMN &
Company.

Configuring an Invoice
Before creating the Purchase Invoice, you can set your I nvoice Configurations from F12
configure:
● Go to Gateway of Tally > Accounting Vouchers > F9: Purchases (As Invoice)
● Select F12 Configure .

https://help.tallysolutions.com/article/Tally.ERP9/Voucher_Entry/Accounting_Vouchers/Creating_a_Purchase_Entry.htm 2/4
2/18/2021 Recording a Purchase Entry

● Set the options, as required.

Purchase Invoice Configuration


1. Accept Supplementary Details : Set this option to Yes to specify the Despatch Details. If
this option is set to No, Print Default Name and Address of Party will be enabled for
configuring. Here it captures the default name and address present in the ledger.
2. Allow separate Buyer and Consignee names : Customers who are into consignment
business and would like to have the Consignee details on the Invoice, have to set this option
to Yes .
3. Use Common Ledger A/c for Item Allocation : If you would like to allocate all the Items
to a single Purchase Ledger in the Invoice, you need to set this option to Yes for faster data
entry.
4. Allow Expenses/Fixed Assets for Accounting Allocation : If you want to use Expense or
Fixed Assets ledgers while recording a Purchase entry, set this option to Yes .
5. Use Defaults for Bill Allocations : Setting this option to Yes will allocate the Bill Numbers
automatically as defined in voucher type master in ascending order.
6. Use Additional Description(s) for Item Name : If you would like to specify any additional
description for item during entry, this option has to be enabled.
7. Use Additional Description(s) for Ledger Name : If you would like to specify any
additional description for ledger during entry, this option has to be enabled.
8. Consolidate Stock Items with same rates: If you would like to consolidate the stock items
having same rates in Invoice, set this option to Yes .
9. Show Compound Unit of Item based on Rate : By enabling this option, you will be allowed
to show the compound unit of item based on the unit provided in the Rate Per column . For
more details, clickhere.
10. Show Full Details of Compound Unit : Enabling this option will display full details of compound
unit in the Quantity field. For more details, click here .
11. Confirm each Cheque before Print : When you set this option to Yes , a conformation screen
will appear for every cheque used for the transaction before it is printed.
12. Use Defaults for Bank Allocation : Setting this option to Yes , the Bank Allocations will have
default allocations in which, the Transaction type is Cheque, Voucher date as Instrument Date.
the Cheque Range and Cheque Number will be Blank if it is not defined.

https://help.tallysolutions.com/article/Tally.ERP9/Voucher_Entry/Accounting_Vouchers/Creating_a_Purchase_Entry.htm 3/4
2/18/2021 Recording a Purchase Entry

13. Use Auto Cheque Numbering : To fetch cheque numbers automatically to the Bank Allocation,
set this option to Yes . The first Cheque Range defined for the Bank ledger will be taken as
default.
14. Allow Selection of Cheque Ranges : Setting this option to Yes , allows you to select any
cheque range defined for a bank.
15. Show Remarks in Bank Allocation Details : A new field - Remarks , will appear in the Bank
Allocationscreen where you can enter your remarks, when this option is set to Yes .
16. Importer’s Options : This is useful for import transactions.
17. Show turnover achieved with Customer : This option will help to view the turnover
details during entry.
18. Allow modification of ALL fields during entry : Default order/delivery note entries
appearing in the Invoice can be changed during Invoice entry. Set this option to Yes to permit
modification of all fields.
19. Warn on Negative Stock Balance : Tally.ERP 9 will display a warning message Negative
Stock with quantity details. You can then check which item is having negative stock balance.
20. Honor Expiry Dates usage for Batches : You can restrict or allow the usage of Expired
stocks for selection during entry by configuring this option.
21. Show batches with Zero Quantity : On setting this to Yes the batches with zero quantity
will be available for selection during entry.
22. Calculate Tax on current Sub-Total : This option should be enabled if the tax needs to be
calculated after considering the additional Expenses.

For more details on Purchase Voucher mode configurations refer Voucher Entry Configuration

Special Keys on the Button Bar


When you are passing an Item Invoice in Invoice mode, the following options will be available in
the Button Bar.

Alt+I – Acct Invoice – You can toggle between Item Invoice and Account Invoice, by clicking on
this option on the Button Bar or pressing Alt+I or vice-versa.

Ctrl+V – As Voucher – You can toggle between Invoice mode and Voucher mode, by clicking on
this option on the Button Bar or pressing Ctrl+V or vice-versa.

Special Keys for Voucher Narration Field


● ALT+R: Recalls the Last narration saved for the first ledger in the voucher, irrespective of
the voucher type.
● CTRL+R: Recalls the Last narration saved for a specific voucher type, irrespective of the
ledger.

https://help.tallysolutions.com/article/Tally.ERP9/Voucher_Entry/Accounting_Vouchers/Creating_a_Purchase_Entry.htm 4/4

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